Title: | Real Property Asset Management | Publication date: | 10/19/2023 | Effective date: | 10/1/2023 |
POLICYA. PurposeThis policy describes the Real Property Asset Management program at Lawrence Berkeley National Laboratory (Berkeley Lab). The program uses a performance-based approach that integrates planning, acquisition, utilization, maintenance, recapitalization, disposition, and long-term stewardship of real property assets to ensure that current and future mission needs are met for the U.S. Department of Energy. B. Persons Affected- Campus Planning, Facilities Division, and Project and Infrastructure Modernization Division employees who are responsible for planning, capital projects, administration of the Facilities Information Management System (FIMS), and maintenance and recapitalization activities.
- Office of the Chief Financial Officer employees who are responsible for acquisition of real property assets and the Integrated Facilities and Infrastructure Crosscut Budget.
C. ExceptionsNot applicable D. Policy StatementBerkeley Lab adheres to DOE Order 430.1C, Real Property Asset Management. This order covers: - Planning and real estate, which is accomplished through the Berkeley Lab Annual Lab Plan.
- Acquisition, which is covered in the Laboratory Capital Assets – Acquisition and Project Management policy.
- Maintenance and recapitalization, which are managed via the Berkeley Lab Real Property & Infrastructure Planning, FIMS reporting, and the Condition Assessment program.
E. Roles and ResponsibilitiesRole | Responsibility | Real Property Officer | Management responsibility for real property related programs including FIMS, Facilities Condition Assessment, Land Use Planning. The Real Property Office and Real Property Infrastructure Manager roles are synonymous. | FIMS Program Manager | Capital planning & condition assessment administrator; real property assessments manager; deferred maintenance & repairs coordinator. | Facilities and Project and Infrastructure Modernization Managers | Maintenance and recapitalization. | Site Office Managers (Berkeley Site Office, BSO) | Oversight of real properties asset management implementation. | Procurement Managers | Acquisition, leases. |
F. Definitions/AcronymsTerm | Definition | FIMS | Facilities Information Management System |
G. Recordkeeping Requirements- DOE Order 430.1C section 4(f) for FIMS electronic records.
- DOE Order 437.1 various sections where applicable.
- DOE Order 430.1C various sections where applicable.
- DOE Order 243.1C various sections where applicable.
H. Implementing DocumentsDocument number | Title | Type | PUB-3193 | Construction Details and Design Guidelines | Guidelines | n/a | Berkeley Lab Annual Plan | Plan | n/a | Facilities Maintenance Management Plan | Plan |
Real Property Infrastructure Manager J. Revision HistoryDate | Revision | By whom | Revision Description | Section(s) affected | Change Type | 1/2/2012 | 0 | L. Chen | Rewrite for wiki | All | Minor | 12/21/2012 | 1 | J. Dahlgard | Full policy | All | Minor | 10/16/2020 | 2 | J. Kim | Full policy | All | Minor | 10/19/2023 | 3 | J. Braithwaite | Periodic review: ownership change from Facilities to Operations | All | Editorial |
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