Real Property Asset Management

Title:	Real Property Asset Management
Publication date:	10/19/2023
Effective date:	10/1/2023

BRIEF

Policy Summary

The Real Property Asset Management program at Lawrence Berkeley National Laboratory (Berkeley Lab) uses a performance-based approach that integrates planning, acquisition, utilization, maintenance, recapitalization, disposition, and long-term stewardship of real property assets to ensure that current and future mission needs are met for the U.S. Department of Energy.

Who Should Read This Policy

Campus Planning Department, Project and Infrastructure and Modernization Division, and Facilities Division employees who are responsible for planning, capital projects, administration of the Facilities Information Management System (FIMS), and maintenance and recapitalization activities.
Office of the Chief Financial Officer employees who are responsible for acquisition of real property assets and the Integrated Facilities and Infrastructure Crosscut Budget.

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Contact Information

Real Property Infrastructure Manager

Title:	Real Property Asset Management
Publication date:	10/19/2023
Effective date:	10/1/2023

POLICY

A. Purpose

This policy describes the Real Property Asset Management program at Lawrence Berkeley National Laboratory (Berkeley Lab). The program uses a performance-based approach that integrates planning, acquisition, utilization, maintenance, recapitalization, disposition, and long-term stewardship of real property assets to ensure that current and future mission needs are met for the U.S. Department of Energy.

B. Persons Affected

Campus Planning, Facilities Division, and Project and Infrastructure Modernization Division employees who are responsible for planning, capital projects, administration of the Facilities Information Management System (FIMS), and maintenance and recapitalization activities.
Office of the Chief Financial Officer employees who are responsible for acquisition of real property assets and the Integrated Facilities and Infrastructure Crosscut Budget.

C. Exceptions

Not applicable

D. Policy Statement

Berkeley Lab adheres to DOE Order 430.1C, Real Property Asset Management. This order covers:

Planning and real estate, which is accomplished through the Berkeley Lab Annual Lab Plan.
Acquisition, which is covered in the Laboratory Capital Assets – Acquisition and Project Management policy.
Maintenance and recapitalization, which are managed via the Berkeley Lab Real Property & Infrastructure Planning, FIMS reporting, and the Condition Assessment program.

E. Roles and Responsibilities

Role	Responsibility
Real Property Officer	Management responsibility for real property related programs including FIMS, Facilities Condition Assessment, Land Use Planning. The Real Property Office and Real Property Infrastructure Manager roles are synonymous.
FIMS Program Manager	Capital planning & condition assessment administrator; real property assessments manager; deferred maintenance & repairs coordinator.
Facilities and Project and Infrastructure Modernization Managers	Maintenance and recapitalization.
Site Office Managers (Berkeley Site Office, BSO)	Oversight of real properties asset management implementation.
Procurement Managers	Acquisition, leases.

F. Definitions/Acronyms

Term	Definition
FIMS	Facilities Information Management System

G. Recordkeeping Requirements

DOE Order 430.1C section 4(f) for FIMS electronic records.
DOE Order 437.1 various sections where applicable.
DOE Order 430.1C various sections where applicable.
DOE Order 243.1C various sections where applicable.

H. Implementing Documents

Document number	Title	Type
PUB-3193	Construction Details and Design Guidelines	Guidelines
n/a	Berkeley Lab Annual Plan	Plan
n/a	Facilities Maintenance Management Plan	Plan

I. Contact Information