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Appointments, Limited

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    Title:

    Appointments, Limited

    Publication date:

    7/29/2020

    Effective date:

    7/29/2020

    BRIEF

    Policy Summary

    Berkeley Lab employs persons in one of many different appointment types. This policy defines the terms and conditions of a limited appointment.

    Who Should Read This Policy

    All employees who have a limited appointment

    To Read the Full Policy, Go To:

    The POLICY tab on this wiki page

    Contact Information

    For more information, employees may contact their division's Human Resources (HR) Center.

    Feedback on HR policies or procedures is welcomed. Send comments to hrpolicies@lbl.gov.

    Title:

    Appointments, Limited

    Publication date:

    7/29/2020

    Effective date:

    7/29/2020

    POLICY

    A. Purpose

    Berkeley Lab employs persons in one of many different appointment types. This policy defines the terms and conditions of a limited appointment.

    B. Persons Affected

    This policy applies to non-represented employees. Represented employees should consult their collective bargaining agreement (CBA).

    C. Exceptions

    Requests that exceed what is allowed under current policy or that are not expressly addressed by current policy are considered exceptions to policy. A request for an exception to policy requires, at a minimum, the approval of the Chief Human Resources Officer (CHRO).

    D. Policy Statement

    1. Limited Appointment

      1. An appointment established at any percentage of time, fixed or variable, during which an appointee is expected to be on pay status for up to a maximum of 900 hours in a 12-month rolling period. By exception per Section C of this policy, a limited appointee may be on pay status up to 960 hours in a 12-month rolling period. Limited appointments are most appropriate for short-term work with an expected end date.

      2. Visiting Faculty. Visiting Faculty is a position for faculty members from universities and colleges outside the University of California system. The visiting faculty position is a limited appointment. For more information on the visiting faculty position, see the Visiting Faculty policy.

      3. Rehired Retirees. Rehired retirees are University of California retirees hired into limited appointments. In addition to this policy, rehired retirees limited appointments must adhere to the Retired Employees, Re-employing policy.

      4. An open recruitment is not required for a limited appointment. (See the Recruitment and Hiring policy.)

    2. Conversion to Career

      1. A limited appointment will be designated as a career appointment when the appointee:

        • Has attained 1,000 hours of qualifying service in a 12-month rolling period and

        • Has not had a break in service of at least 120 consecutive calendar days.

      2. The career appointment designation will be effective the first of the month following appointment of 1,000 hours of qualifying service. Qualifying service includes all time on pay status in one or more limited appointments within the University of California system. On-call and overtime hours will not be included as pay status hours when computing qualifying service.

      3. The probationary period for employees in limited appointments that convert to career appointments is covered in the Terms & Conditions of Employment policy.

    3. Termination of Appointment

      1. A limited appointee may be released at any time at the discretion of Berkeley Lab. However, Berkeley Lab must notify the appointee of an early release in writing.

      2. A limited appointment will automatically terminate on the last day of the appointment unless there is an earlier separation or formal extension of the appointment in writing.

    E. Roles and Responsibilities

    Managers, supervisors, and employees have the responsibility to adhere to the provisions of this policy.

    F. Definitions/Acronyms

    Term

    Definition

    12-month Rolling Period

    A period of 12 consecutive months determined on a rolling basis with a new 12-month period beginning on the first day of each calendar month.

    Career Appointment

    A career appointment is an appointment established at a fixed percentage of time at 50 percent or more of full time for an indefinite period.

    G. Recordkeeping Requirements

    None

    H. Implementing Documents

    None

    I. Contact Information

    For more information, employees may contact their division's Human Resources (HR) Center.

    Feedback on HR policies or procedures is welcomed. Send comments to hrpolicies@lbl.gov.

    J. Revision History

    Date

    Revision

    By whom

    Revision Description

    Section(s) affected

    Change Type

    1/2/2010

    0

    M. Bello

    Rewrite for wiki (brief)

    All

    Minor

    1/15/2015

    1

    L. Westphal

    Rewrite for wiki (policy)

    All

    Minor

    7/29/2020 2 W. Crosson

    Re-write to align with UCOP policy PPSM-3: Types of Appointments. Added reference to the Visiting Faculty position. Removed outdated implementing documents. Added definition for 12-month rolling period.

    All Minor

    DOCUMENT INFORMATION

    Title:

    Appointments, Limited

    Document number

    02.03.007.000

    Revision number

    2

    Publication date:

    7/29/2020

    Effective date:

    7/29/2020

    Next review date:

    7/29/2023

    Policy Area:

    Types of Appointments

    RPM Section (home)

    Human Resources

    RPM Section (cross-reference)

    Section 2.01(F)(5)

    Functional Division

    Human Resources

    Prior reference information (optional)


    Source Requirements Document


    University of California Personnel Policies for Staff Members PPSM-3: Types of Appointment

    Implementing Documents

    None

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