Chemical Hygiene and Safety Plan

Title:	Chemical Hygiene and Safety Plan
Publication date:	12/13/2013
Effective date:	12/13/2013

BRIEF

Policy Summary

The Chemical Hygiene and Safety Plan (CHSP) provides requirements and guidance for the safe handling, use, and storage of hazardous materials in laboratory, shop, and office settings. This plan identifies responsibilities and establishes procedures for identifying, evaluating, and controlling hazardous materials.

Who Should Read This Policy

Berkeley Lab employees, visitors, affiliates, and subcontractors

To Read the Full Policy, Go To:

The POLICY tab on this wiki page

To Read the ES&H Program Details, Go To:

http://www.lbl.gov/ehs/chsp/index.shtml

Contact Information

Chemical Hygiene and Safety Program Manager
EHS Division

Title:	Chemical Hygiene and Safety Plan
Publication date:	12/13/2013
Effective date:	12/13/2013

POLICY

A. Purpose

The Chemical Hygiene and Safety Plan (CHSP) provides requirements and guidance for the safe handling, use, and storage of hazardous materials in laboratory, shop, and office settings. This plan identifies responsibilities and establishes procedures for identifying, evaluating, and controlling hazardous materials.

B. Persons Affected

This policy applies to Berkeley Lab employees, visitors, affiliates, and subcontractors.

C. Exceptions

The CHSP does not apply to the following:

Articles: An article is a manufactured item such as an O-ring or a steel rod that is formed to a specific shape and, when used under normal conditions, does not release more than very small quantities of a hazardous chemical and does not pose a physical hazard or health risk to employees. Items such as welding/brazing rods, which may produce metal fumes when used, are hazardous materials and do not meet this exception.
Materials derived from biological sources: These fall under the provisions of the Berkeley Lab Biosafety Manual.

D. Policy Statement

General Requirements (Work Process A). Work involving chemicals at Berkeley Lab will be conducted in a manner that minimizes employee exposure to hazards by utilizing chemical substitution, engineering controls, administrative controls, personal protective equipment, work practice controls, and emergency procedures. The hazards of chemicals and the control are described in the CHSP.
Chemical and Equipment Procurement Procedures (Work Process B). Some chemicals and equipment have inherent safety hazards that require special safety controls and authorizations. It is important that these controls are in place before the material is purchased and used on site. Several materials of concern are listed in the Restricted Items List that is maintained by the Procurement & Property Management Department in consultation with the Environment/Health/Safety (EHS) Division. The Laboratory has a notification and approval procedure for these materials that is initiated at the time of procurement
Transporting Hazardous Materials (Work Process C)
1. Hazardous Materials Transported by Transportation Services or a Department of Transportation–Authorized Carrier: Transporting hazardous materials by employees in public transportation (such as the shuttle bus) or in private or government vehicles, is not permitted (except as outlined below). Instead, use Transportation Services or a Department of Transportation–authorized carrier This is to minimize risk to Laboratory employees and the public, and ensures that the federal and state laws regarding packaging, manifesting, and placarding hazardous materials are met.
2. Transporting Small Quantities of Hazardous Materials by Laboratory Employees, Subcontractors, and Affiliates Casual and Participating Guests: Berkeley Lab staff may move small quantities of hazardous materials for short distances within a building or between adjacent buildings, provided that it can be done safely and without spilling the materials. Individuals must use handcarts and drip trays (to contain any spilled material). Employees must also complete EHS0348 Chemical Hygiene and Safety training (or EHS0345 for Facilities personnel).
3. Transporting Research Samples, Hazardous Materials, and Field Sampling Materials by Berkeley Lab Staff: Berkeley Lab staff may transport research samples and small quantities of hazardous materials by hand or in a passenger vehicle under the conditions defined by the CHSP. This applies to transporting research samples (including engineered nanomaterials) and hazardous chemicals between non-adjacent buildings at the main LBNL site, the main LBNL site and other LBNL sites (e.g., Donner, Potter, JBEI, JGI), any LBNL site and other collaborating research organization (e.g., UC Berkeley and Stanford) and transporting small quantities of hazardous materials to and from field locations not readily served by common carriers such as FedEx and UPS. Packaging, labeling and hazard communication requirements must be followed.
Chemical Inventory (Work Process D)
1. Berkeley Lab Sitewide Chemical Inventory: The purpose of the sitewide chemical inventory is to provide chemical users, EHS staff, and emergency response teams with accurate and up-to-date lists of chemicals that are stored on site. Furthermore, the chemical inventory meets Occupational Safety and Health Administration (OSHA), U.S. Department of Energy (DOE), and city of Berkeley regulations. The inventory is also used to categorize chemicals into their respective hazard classes and utilize this information as a tool to a) identify users of particular materials; b) communicate hazard information, including special controls or procedures; and c) assist EHS in helping chemical users to determine whether exposure assessments are needed.
2. It is the owner's responsibility to ensure that all hazardous chemicals/materials for which they are responsible are entered into the Chemical Management System (CMS) as soon as possible and that all chemicals are removed from the inventory when the materials have been used up, disposed of, or taken off site.
3. Guidance for the Chemical Management System Program. This information is detailed in Work Process D.
Chemical Hazards: Descriptions (Work Process E)
1. Definition of Hazardous Chemicals: This section provides resources and information that can be used to evaluate the hazards of chemicals. The terms used in this section are listed in the CHSP Program Glossary of Terms. The OSHA Hazard Communication Standard defines a hazardous chemical as a chemical that is either a health hazard or a physical hazard. These terms and others such as particularly hazardous substances and engineered nanomaterials are defined in the following sections of the CHSP Program, Work Process E:
  1. Particularly Hazardous Substances
  2. Engineered Nanomaterials
Chemical Hazard Assessment (Work Process F). Hazard assessments are conducted to identify the hazards and general controls for work environments where workers may have physical or chemical exposures. These assessments can be performed by line management or an ESH professional. Hazard assessments may precede Exposure Assessmentsare conducted by EHS professionals to ensure that protective measures are implemented and to ensure worker health compliance with applicable regulations or other requirements. Exposure assessments are required prior to issuing and using respiratory protection equipment.
1. Job Hazards Analysis (JHA): A JHA is the overall work-authorization document that analyzes the tasks that a worker performs, the hazards associated with those tasks, and the controls necessary to perform the work safely. The JHA process is given in the ES&H Manual Job Hazards Analysis program. All work at Berkeley Lab must be authorized through the JHA. Work may not be performed until the JHA is complete, the work is authorized by the work lead, and the proper controls as specified by the JHA are in place.
2. Activity Hazard Documents: OSHA mandates employers to identify higher hazard work that requires prior approval. At Berkeley Lab, this is accomplished with the Activity Hazard Document (AHD). An AHD is a formal work authorization that lists controls and procedures to reduce the risks associated with a higher-hazard activity to an acceptable level. AHDs are incorporated into the Job Hazards Analysis by reference. The principal investigator (PI) or supervisor must identify and evaluate all potential hazards associated with a proposed project or activity and develop measures to reduce these hazards to an acceptable level. He/she must also determine whether an AHD is needed. The AHD is required to be completed before work is initiated.
General Controls for Hazardous Materials (Work Process G)
1. Technical Areas: Technical areas include laboratories, shops, workrooms, and similar areas where non-administrative activities are performed. For the purpose of the Chemical Hygiene and Safety Plan, "non-administrative" refers to activities that involve a chemical hazard. Offices and conference rooms are generally not technical areas.
2. Standard Operating Procedures: Standard Operating Procedures for all chemicals at Berkeley Lab are developed to minimize employee exposure to hazards by utilizing chemical substitution, engineering controls, administrative controls, personal protective equipment, work practice controls, and emergency procedures.
3. Chemical Use, Selection, and Substitution:Before a chemical or a product is introduced or used in a workplace, the work lead must:
  1. Review the hazards of the material and assess the conditions under which it will be used.
  2. Determine whether the chemical can be substituted with a safer chemical alternative.
  3. Determine whether the chemical can be borrowed from someone within the research group or the division. If the chemical must be purchased, keep working quantities of all hazardous materials to a minimum. Procure, use, and store the minimum amount of material required.
  4. Determine whether the chemical is a restricted item (See the definition of "restricted items" at the Procurement & Property Management Web page).
Selection and Use of Engineering Controls (Work Process H). Engineering controls, including local exhaust ventilation systems, laboratory fume hoods, enclosures, and shields, must be used. Except for substitution for a less hazardous chemical, these provide the most effective means of control.
Personal Protective Equipment (PPE) (Work Process I).PPE is to be used as a supplement to, but not as a substitute for, engineering controls. PPE includes chemically resistant gloves, eyewear, footwear, lab coats, aprons, coveralls, and respiratory protection. PPE may be used as a sole means of control if the use of other controls is not feasible. PPE is provided at no personal expense to the individual. To be effective, employees must understand the proper selection, use, and limitations of PPE.
1. General Personal Protective Equipment Requirements
2. Minimum Personal Protective Equipment Requirements
3. Area PPE Requirements: Area PPE requirements must be established for all technical areas. This is the responsibility of the area safety leader through consultation with supervisors and work leads. Area PPE requirements must be listed on the Berkeley Lab technical area entrance placard. Area PPE requirements apply to the entire technical area unless an exception is granted in accordance with the procedure described in the ES&H Manual Personal Protective Equipment (PPE) program.
  1. Minimum area PPE requirements for technical areas are as follows (Specific PPE requirements are found in the CHSP Program,[ Work Process I|http://www.lbl.gov/ehs/chsp/html/materials.shtml#PPE]):
    1. Safety glasses with side shields
    2. Closed-toe shoes
    3. Long pants
Work Practice Controls (Work Process J)
1. Work Practice and Administrative Controls
  1. Work practice controls include preplanning work, practicing good housekeeping, and personal hygiene to minimize exposure to hazardous materials, and using common sense. Work practice controls must be used regardless of the type of hazardous material handled.
  2. Administrative controls include formal authorizations, written procedures, employee training, establishing designated or restricted areas, chemical procurement procedures, and preventive maintenance.
2. Specific Controls and Procedures: Hazard identification and control are specified for the following classes of materials (Work Processes L through T linked below). Control requirements include training and information, substitution and chemical management, engineering controls, work practices, personal protective equipment, storage, and emergency procedures.
Chemical Storage Guidelines (Work Practice K)
1. Safe storage practices include segregating incompatible chemicals, using approved storage cabinets and refrigerators, and selecting chemically resistant secondary containment and drip trays.
2. User knowledge, chemical incompatibility tables, labels, Material Safety Data Sheets (MSDSs), and Industrial Hygiene consultation may be used to determine chemical incompatibility.
Specific Controls and Procedures – Acids and Bases (Work Process L)
Specific Controls and Procedures – Particularly Hazardous Substances: Carcinogens, Reproductive Toxins, and Acute Toxins (Work Practice M)
Specific Controls and Procedures – Flammables and Combustible Liquids (Work Process N)
Specific Controls and Procedures – Laser Dyes and Solvents (Work Process O)
Specific Controls and Procedures – Peroxide-Forming Compounds (Work Process P)
Specific Controls and Procedures – Water Reactive Chemicals (Work Process Q)
Specific Controls and Procedures – Pyrophoric Materials (Work Process R)
Specific Controls and Procedures – Engineered Nanomaterials (Work Process S)
Specific Controls and Procedures – Chemicals with Explosive Properties (Work Process T)
Decommissioning Equipment, Buildings, Laboratories, and Shop Spaces (Work Process U). Decommissioning Laboratory and Shop Spaces. All surfaces and equipment should be cleaned and put into a safe condition prior to vacating, transferring, or relocating Laboratory and shop spaces. The Laboratory's Space Management Policy in the Requirements and Procedures Manual mandates that laboratory and shop spaces be cleared of debris and contamination prior to transfer of ownership. This is to safeguard the health and safety of Facilities, Transportation and subcontractor personnel who work in these areas during facility demolition, renovation and construction. It also prevents delays in renovation and demolition schedules and minimizes the cost to the divisions that own the spaces.
Emergency Procedures and Equipment (Work Process V).The following sections from Work Process V of this program specifies procedures, actions, and points- of-contact for emergencies involving chemicals:
1. Spill Response Procedures
2. Personal Injury from or Exposure to Chemicals
3. Emergency First Aid for Phenol Exposure
4. Emergency Eyewash and Safety Showers
5. Fire Extinguishers
Training (Work Process W).Training for employees working in areas where hazardous materials are present is completed at three levels:
1. Chemical Hygiene and Safety Training (Course EHS0348): This online course reviews provisions for the CHSP as well as information about the Plan, chemical hazards and controls, and operation/procedure-specific training.
2. Operations/procedure specific training provided individually or to small groups by the line manager. This training reviews hazards of an employee's assigned work.
Hazard Information (Work Process X).Information regarding the hazards of chemicals is conveyed in two primary ways: Material Safety Data Sheets and labels/placards.
1. Material Safety Data Sheets (MSDSs)
  1. An MSDS provides safety and health related information such as known hazards of the material, its physical and chemical properties, exposure limits, precautionary measures, and emergency and first-aid procedures. Additional information on How to Read an MSDS is provided in the CHSP appendices.
  2. MSDSs are required for all hazardous materials and must be readily accessible to Berkeley Lab employees. Note: MSDSs are not required for consumer products (e.g., Formula 409 All-Purpose Cleaner) provided it is used in the manner intended by the manufacturer.
  3. MSDSs may be accessed from the EHS Chemical Safety Web page.
2. Container Labeling (Work Process Y): Labels are required for all primary and secondary containers of hazardous materials except where noted in the CHSP. Labels are also required on containers that are shipped off site. Labels shall be clearly legible and written in English. Primary containers are the original containers received from the manufacturer, distributor, or vendor. Secondary containers are jars, cans, squeeze bottles, and other containers to which hazardous materials are transferred by an individual.
Hazard Communication Requirements for Chemicals Produced in Laboratories and Shipped Off Site (Work Process Z)
1. Berkeley Lab is considered by federal OSHA to be a chemical manufacturer or distributor if chemicals produced in laboratories are shipped off site. Berkeley Lab is required to communicate chemical hazards through MSDSs and labels. There is no exemption based on quantity. These hazard communication requirements are delineated in the CHSP Work Process Z, Control Procedures for Chemicals Produced in Laboratories and Shipped Off Site.
2. Posting Area Entrances (Work Process AA): Area safety leaders must ensure that entrances to technical areas are posted with a caution placard that indicates the hazard types in the work area (such as corrosives and carcinogens) as depicted by hazard icons, minimum PPE requirements, and emergency contact information.
Designated Areas (Work Process BB)
1. Designated areas are specific locations within a laboratory for work involving particularly hazardous substances and engineered nanomaterials. The purpose of designated areas is to ensure that proper controls are in place and that all activities involving these higher-hazard materials are confined within the designated area.
2. Designated areas can be a piece of equipment, such as a fume hood or a centrifuge, or they can be entire labs. However, it is best to limit the number and size of designated areas to the minimum needed because additional control procedures are required.
3. The work lead must establish and post designated areas.
Exposure Assessments, Medical Monitoring, and Medical Consultation (Work Process CC)
1. Hazard Assessments: Hazard assessments are conducted to identify the hazards and necessary controls for chemicals used in shop, field, and laboratory work environments. These preliminary evaluations are part of the Job Hazards Analysis (JHA) process and can be performed by the line manager, work lead, supervisor, or an EHS professional. Hazard assessments may precede exposure assessments conducted by EHS professionals to ensure that protective measures are implemented and to ensure that the proper level of work authorization is obtained. Exposure assessments are required prior to issuing or using respiratory protection equipment. For more information on hazard and exposure assessments, refer to the ES&H Manual Exposure Assessment program.
2. Exposure Assessments
  1. An exposure assessment is a formal evaluation process performed and documented by EHS professionals. The exposure assessment is conducted to determine the risk of personnel exposure to hazardous chemical or physical agents, and the adequacy of hazard controls. Results of exposure assessments are used to validate or improve hazard controls, to extend the same controls to employees with similar exposures, to monitor employee health by providing employees with appropriate medical tests and examinations (i.e., medical surveillance), and to demonstrate compliance with regulations. The ES&H Manual Job Hazards Analysis program describes this process in more detail.
  2. Exposure assessments may be either qualitative or quantitative assessments of risk. Qualitative exposure assessments result from observation and the use of professional judgment, whereas quantitative assessments involve conducting measurements (i.e., exposure monitoring) or estimating or modeling of exposures.
3. Exposure Monitoring: If there is reason to believe that use of a chemical may produce airborne levels above applicable limits (regardless of occupational setting), then air-exposure monitoring will be conducted. If initial monitoring indicates exposures above one-half of the applicable limits, follow-up monitoring will be conducted. Moreover, controls (such as work practices, training, personal protective equipment, engineering, ongoing air monitoring and medical surveillance) will either be put into place or enhanced, based on the judgment of the industrial hygienist and any specific OSHA standard that may apply. Monitoring will be terminated when successive follow-up measurements indicate exposures are below one-half of the applicable occupational exposure limit (OEL).
4. Occupational Exposure Limits (OELs) and Interpretation of Monitoring Results: Air-sampling results are compared to exposure limits to determine whether the potential for hazardous exposure exists. Several individual substances have both OSHA and American Conference of Governmental Industrial Hygienists (ACGIH) exposure limits. In some cases, the values of these two limits are different. In accordance with Berkeley Lab's Work Smart Standards, the lower of the two limits is used to interpret exposure results.
5. Employee Notification of Monitoring
  1. The industrial hygienist conducting the exposure-monitoring will give written notification of the monitoring results to the employee (and employee's supervisor) in accordance with the specific OSHA requirements for that substance. Where no criterion exists, monitoring results will be provided within 15 days of receiving analytical results from the laboratory performing the analyses.
  2. Health Services will also be notified of exposure monitoring results.
  3. Monitoring records will be managed by the Industrial Hygiene Group.
6. Medical Consultations and Examinations
  1. Medical consultations and examinations related to employee exposure are provided by Health Services (ext. 6266) to any employee exposed at or above an Action Level (or in the absence of an established AL, one-half the lower of the OSHA PEL or the ACGIH TLV); when an employee develops a sign or symptom of exposure to a hazardous material; or when an uncontrolled event such as a spill, leak, or explosion takes place in which there is a likelihood of employee exposure. Anyone with a concern or question may request a medical consultation. Health Services should also be consulted by women who are either pregnant or intend on becoming pregnant.
  2. Medical consultations and examinations will be conducted in accordance with policies and procedures described in the Health Services program in the Berkeley Lab ES&H Manual.

E. Roles and Responsibilities

Roles and responsibilities of Berkeley Lab personnel are delineated below:

Role	Responsibility
Division directors	Division directors must ensure that: Division activities involving hazardous materials are conducted within the safety envelope and the scope of work identified in the Division Safety Plans as required by Integrated Environment, Safety, & Health Management Plan – Integrated Safety Management (ISM) System (PUB-3140). Resources are provided to line managers to identify, evaluate, and control chemical hazards associated with existing and proposed work performed within their division to ensure that ES&H programs can be integrated into day-to-day operations. This extends throughout the period of occupancy and when vacating or transferring Laboratory space. ES&H concerns reported by their employees are addressed. Accidents are thoroughly investigated and corrective action is taken to prevent recurrence. Violations of codes and safety standards identified by reviews or inspections are corrected in a timely manner.
Supervisors, managers, and work leads	Supervisors, managers, and work leads are required to: Integrate ES&H programs into resource planning, funding, prioritizing, planning, scheduling, and implementation of work conducted under their purview. Inform employees, contractors, students, and visitors about Berkeley Lab's EHS policies and procedures, and ensure that they are aware of the existence and availability of chemical hazard information and resources. Follow the ES&H Manual Safe Work Authorizations program to identify the hazards present in the work area and establish the necessary controls. Ensure that Activity Hazard Documents (AHDs) are completed for applicable operations. Ensure that employees complete a Job Hazards Analysis (JHA) and complete all required training. Provide specific training on the hazards and safety precautions related to each employee's assigned work. Ensure that exposure assessments are performed to identify chemical hazards and to select engineering controls and personal protective equipment. Re-evaluate PPE requirement whenever the work or the physical layout changes. Ensure that equipment and chemical containers are adequately labeled. Coordinate with the area safety leader to assure that the hazards associated with their operations are reflected in the entrance placard. Delineating reduced protection areas and food areas. Post work areas with a caution placard that depicts the hazards in the area. Ensure that Material Safety Data Sheets are provided to personnel upon request. Review applicable Lessons Learned information about chemicals prior to their procurement and use. This information is available from the EHS Lessons Learned Web page, and is automatically distributed to individuals based on how they answer their Job Hazards Analysis. Substitute chemicals with materials of lower hazard when practical. Limit the amount of hazardous materials procured, used, and stored to the minimum required. Maintain a current chemical inventory of the hazardous materials stored in the work area by using the Chemical Management System. Use the Hazard Management System (HMS) Database and update it regularly to identify locations where hazardous materials are used. Be aware of and approve the procurement of hazardous materials for use in the work area. Comply with Procurement & Property Management Department purchasing policies regarding the prohibitions/controls on restricted items. Adhere to Transportation guidelines regarding moving and transporting hazardous materials. Investigate accidents and near-misses involving hazardous materials. Ensure that corrective actions identified from accident investigations and laboratory/shop inspections are implemented. Ensure that hazards in all laboratory and shop spaces are controlled. This extends throughout the period of occupancy and when vacating laboratory and shop space. When vacating an area, all hazardous materials must be removed, transferred to new ownership, or properly disposed of. Work areas must be cleaned prior to transfer of ownership. Additional guidance on transfer of ownership may be found in the CHSP Program, Work Process U, Decommissioning Equipment, Buildings, Laboratories and Shop Spaces. Ensure that hazardous waste is handled in accordance with the ES&H Manual Waste Management program.
Area safety leaders	An area safety leader is the individual assigned by the division controlling the technical area to coordinate safety issues within the area. The area safety leader will coordinate with supervisors, managers, and work leads to assure that the hazards associated with their operations are reflected in the entrance placard.
Employees, Workers, subcontractors, and affiliates	For purposes of safety, Berkeley Lab does not distinguish between career employees, subcontractors, and affiliates. All personnel are required to: Work safely by observing safety standards, guidelines, and procedures, and by using good judgment based on training and expertise. Know and comply with the personal protective equipment (PPE) requirements for technical areas, including the locations and limitations of reduced protection areas and food areas. Comply with the applicable PPE requirements. Inform others in the area of these requirements. Immediately report unsafe conditions or injuries to work leads in accordance with the ES&H Manual program, General ES&H Requirements, Responsibilities, and Work Practices. Be familiar with and follow emergency procedures. Complete a Job Hazards Analysis, follow the required controls, and attend required training.
Environment/Health/Safety (EHS) Division	The EHS Division is responsible for providing support and guidance for the development and implementation of the CHSP. The EHS Division will: Provide the resources necessary for planning, developing, and implementing the CHSP. Provide administrative support for managing EHS training and information programs. Provide guidance to line managers for maintaining chemical inventories. Maintain the sitewide Chemical Management System. Maintain the Hazard Management System (HMS) Database.
EHS Chemical Hygiene and Safety Program Manager	The EHS Chemical Hygiene and Safety Program Manager will: Serve as the Laboratory's Chemical Hygiene Officer. Consult with the Laboratory community on the development and implementation of chemical hygiene and safety policies and practices. Develop and maintain the Chemical Hygiene and Safety Plan. Consult with the Procurement & Property Management Department and EHS Subject Matter Experts for identifying and maintaining a list of restricted items requiring review or approval prior to procurement. Maintain the Activity Hazard Document (AHD) database. Maintain chemical hygiene and safety information resources such as Material Safety Data Sheets and other online chemical safety databases and make them available to the Laboratory community. Develop, maintain and present Chemical Hygiene and SafetyTraining (EHS0 348). Consult with the EHS Training Group to develop and maintain online CHSP training. Develop and implement the Laboratory's Technical Assurance and Assessment Program for chemical hygiene and safety. Review the effectiveness of the CHSP annually.
EHS industrial hygienists	EHS industrial hygienists will: Support the Chemical Hygiene and Safety Program Manager in implementing the provisions of this plan. Assist work leads in performing and documenting hazard assessments for existing and planned operations, including Laboratory moves and decommissioning. Provide guidance for establishing administrative, work practice, personal protective equipment, and engineering controls. This includes writing hazard assessments for respirator protection and providing input for Activity Hazard Documents. Serve as subject matter experts and serve as program managers in their assigned areas. Perform and document exposure monitoring to determine employee exposures to hazardous materials and to evaluate the adequacy of controls. This includes notifying affected employees of monitoring results. Review the procurement and use of restricted items and other hazardous materials to assist work leads in developing controls. Provide Health Services with employee exposure monitoring data and medical referrals. Upon request, assist line managers in developing and providing hazard-specific training. Carry out the Mercury Thermometer Exchange Program.
EHS Health Services	EHS Health Services will provide: Medical consultation and examinations for individuals who are exposed or potentially exposed to hazardous materials Consultation to women of child-bearing age with respect to reproductive toxins
Fire Department	The Fire Department will: Respond to spills and other emergencies involving hazardous materials. Provide Fire Extinguisher Training (EHS0520, EHS0522, and EHS0531).
EHS Waste Management Group	Assists Transportation Services by transporting previously opened containers of hazardous materials. Removes time-sensitive materials (such as peroxide-forming chemicals) from work areas upon request and ensures that they are tested and disposed of properly.
EHS Occupational Safety Group	Establishes processes so that the following hazard communication information is conveyed to construction and non-construction subcontractors: The Berkeley Lab hazard communication program is described in The CHSP. The CHSP describes the Laboratory's hazardous material labeling system and links to its Material Safety Data Sheet database. The CHSP may be accessed from the Laboratory's A-Z Index.
EHS Training Group	Assists the Chemical Hygiene and Safety Program Manager in developing and maintaining online Chemical Hygiene and Safety Training (EHS0348), refresher courses and tests. Provides support for administering CHSP Training.
Safety Review Committee	The Safety Review Committee reports to and advises the Associate Laboratory Director for Operations on matters of environment, safety, and health. In this capacity, the Committee acts as a resource to the EHS Division Director by reviewing and recommending methods and/or policies addressing special safety issues.
Procurement & Property Management Department	The Procurement Department will: Maintain a Restricted Items List and a Procurement Item Categories List in consultation with the EHS Division. Ensure that requesters, preparers, and buyers adhere to the Laboratory's hazardous material procurement procedures. Notify EHS of Restricted Item purchases. Obtain EHS approval for purchases of restricted items that require EHS approval. Provide the EHS Industrial Hygiene Group with hazardous material procurement reports upon request.
Facilities Division	The Facilities Division will: Coordinate Laboratory demolition, construction, and renovation activities with EHS to ensure that proper design review and approval are performed and that work areas and equipment meet current requirements, specifications, standards, and codes. Adhere to applicable design criteria and standards as defined by the Laboratory's ES&H Standards Set Facilities specifications, and facility installation details. Coordinate with current space occupants to ensure that all chemicals, radiological material, and wastes are removed and that all visible residues are cleaned before demolition, construction, or renovation activities are initiated. Specific requirements are delineated in the CHSP Program Work Process U, Decommissioning and Cleaning of Laboratory Space. Ensure that newly installed or refurbished laboratory control and emergency equipment (e.g., ventilation systems, detectors, shutoff devices, and emergency eyewash and safety showers) are designed, installed, commissioned, and function-tested in accordance with applicable codes and guidance provided by the EHS Division. Maintain a proactive preventive maintenance program to ensure that laboratory control and emergency equipment (e.g., ventilation systems, detectors, shutoff devices, and emergency eyewash and safety showers) are in proper operating condition in accordance with applicable codes and guidance provided by the EHS Division. Inform on-site construction/equipment contractors of the presence and identity of hazardous materials in their immediate work areas. Notify building occupants of testing, demolition, construction, and renovation activities and their related hazards prior to initiation. Provide project oversight to ensure that contractors are employing applicable ES&H controls. This includes but is not limited to ensuring that contractors: Provide the Laboratory with a Health and Safety Plan for all activities conducted on site. Provide the Laboratory with MSDSs for all hazardous materials brought on site. This provision must also be included in the contractor's health and safety plan.
Technical Area	Technical areas include laboratories, shops, workrooms, and similar areas where non-administrative activities are performed. For the purpose of the Chemical Hygiene and Safety Plan, "non-administrative" refers to activities that involve a chemical hazard. Offices and conference rooms are generally not "technical" areas.
Transportation Services	Transportation Services will: Ensure that hazardous materials are transported in accordance with federal, state, and local requirements as delineated in the ES&H Manual Transporting and Shipping Hazardous Materials program. Ensure that all hazardous materials received at Berkeley Lab are safely delivered to requesters. NOTE: Time-sensitive materials such as overnight shipments that require refrigeration will be promptly delivered to recipients. Transport hazardous materials associated with laboratory moves and relocations. Move and relocate equipment for requesters. Provide guidance to Laboratory personnel for off-site shipment of hazardous materials in accordance with Department of Transportation requirements. Ensure the proper storage and handling of chemicals awaiting delivery. Request guidance from EHS for items requiring special handling. Ensure that contractors who provide moving or transportation services are familiar with the hazards of the materials they must handle.

F. Definitions/Acronyms

Term	Definition
Activity Hazard Document (AHD)	The Activity Hazard Document identifies the elevated hazards associated with higher hazard work and defines the appropriate controls associated with those elevated hazards. The AHD document is reviewed and approved by the line management responsible for the work and is stored in a secure database. Once fully approved, the AHD document serves as an authorization for those qualified and approved workers listed in the AHD. The AHD database serves as the primary tool for developing an AHD.
American Conference of Governmental Industrial Hygienists (ACGIH)	The American Conference of Governmental Industrial Hygienists is a voluntary membership organization of professional industrial hygiene personnel in governmental or educational institutions. The ACGIH develops and publishes recommended occupational exposure limits each year called threshold limit values (TLVs) for hundreds of chemicals, physical agents, and Biological Exposure Indices (BEIs), to assess worker exposure.
American National Standards Institute (ANSI)	ANSI is a privately funded voluntary organization that develops standards for the safe design and operation of equipment and safe practices or procedures for industry.
Chemical Hygiene Officer	A person designated by the employer who is qualified, by training or experience, to provide technical guidance in the development and implementation of the provisions of the Chemical Hygiene and Safety Plan.
Chemical Hygiene Plan (CHP)	The CHP is a written program developed and implemented by the employer. The CHP sets forth procedures, equipment, personal protective equipment, and work practices that are capable of protecting employees from the health hazards presented by hazardous chemicals used in the particular workplace.
Chemical Hygiene and Safety Plan (CHSP)	The written Web-based program developed by Berkeley Lab to comply with the federal OSHA "Lab Standard." The CHSP addresses all elements of the OSHA-mandated Chemical Hygiene Plan and provides further information specific to Berkeley Lab.
Concentration	The relative amount of a given substance present when mixed with another substance(s). Concentration is often expressed as parts per million (ppm), percent, or weight per unit volume, e.g., milligrams/cubic meter (mg/m³).
U.S. Department of Transportation (DOT)	DOT is the federal agency that regulates the labeling and transportation of hazardous materials.
EHS	Berkeley Lab's Environment/Health/Safety Division
Hazard warning	The words, pictures, and symbols, or combination thereof, that appear on a label and indicate the hazards of the substance in the container
Hazardous chemical	A chemical for which there is statistically significant evidence based on at least one study conducted in accordance with established scientific principles that acute or chronic health effects may occur in exposed employees. The term "health hazard" includes chemicals that are carcinogens, toxic or highly toxic agents, reproductive toxins, irritants, corrosives, sensitizers, hepatotoxins, nephrotoxins, neurotoxins, agents that act on the hematopoietic system, and agents that damage the lungs, skin, eyes, or mucous membranes. Berkeley Lab expands this definition to include chemicals that also pose physical hazards. A chemical is a physical hazard if it has flammable, combustible, explosive, oxidizing, pyrophoric, or reactive properties, or if it is an organic peroxide or compressed gas.
Health hazards	Substances for which there is evidence, from at least one scientific study, that acute or chronic health effects may occur in exposed persons. These chemicals include carcinogens, toxic agents, reproductive toxins (mutagens and teratogens), irritants, corrosives, sensitizers, hepatotoxins, nephrotoxins, neurotoxins, agents that act on the hematopoietic system, and agents that damage the lungs, skin, eyes, or mucous membranes.
Hazardous material	Any substance or compound that has the capability of producing adverse effects on the health and safety of humans. This term is used interchangeably with hazardous chemicals.
Job Hazard Analysis (JHA)	Job Hazards Analysis requires line management to describe the scope of work for each job, determine the hazards of that work, and define the controls appropriate for those hazards. The documentation of that analysis and the assigned tasks, once fully approved by line management, serves as work authorization for the individual assigned to perform the work. The JHA document is maintained as an electronic record in the JHA database.
National Fire Protection Association (NFPA)	This organization provides information on fire protection and prevention. The NFPA 704 "Standard of the Identification of the Fire Hazards of Materials" describes a hazard warning labeling system. This system rates the hazard of a material during a fire. These hazards are divided into health, flammability, and reactivity hazards, and appear in a well-known diamond system using numerals from zero through four to indicate severity of the hazard. Zero indicates no special hazard, and four indicates severe hazard.
Occupational Safety and Health Administration (OSHA)	This government agency develops and enforces occupational safety and health standards for most industry and business in the United States.
Permissible exposure limit (PEL)	An exposure limit that is published and enforced by OSHA as a legal standard. PEL may be either a time weighted average (TWA) exposure limit (8 hours), a 15-minute short-term exposure limit (STEL), or a ceiling (C). The PELs are found in Tables Z-1, Z-2, or Z-3 of OSHA regulations 1910.1000. (See also TLV). "SKIN" notation: This designation sometimes appears alongside a TLV or PEL. It refers to the possibility of absorption of the particular chemical through the skin and eyes. Thus, protection of large surface areas of skin should be considered to prevent skin absorption so that the TLV is not invalidated.
Personal protective equipment (PPE)	Any devices or clothing worn by the worker to protect against hazards in the environment. Examples are respirators, gloves, and chemical splash goggles.
Respirator	A device that is designed to protect the wearer from inhaling harmful contaminants.
Safety line managers/management	Supervisors, managers, and work leads are part of the safety line management chain, from each worker to the Laboratory Director. Supervisors and managers are part of the formal management chain, and they have the responsibility for adhering to all EHS policies and safe work practices. Work leads (who may be non-management) derive authority from formal Laboratory managers and/or supervisors to ensure that day-to-day work, operations, and activities in their assigned area(s) and activities are conducted safely and within established work authorizations. Supervisors, managers, and work leads are collectively referred to as "safety line managers."
Short-term exposure limit (STEL)	Represented as STEL or TLV-STEL, this is the maximum concentration to which workers can be exposed for a short period of time (15 minutes), for only four times throughout the day, and with at least one hour between exposures. In addition, the daily TLV-TWA must not be exceeded.
Technical area	Technical areas generally include laboratories, shops, workrooms, and similar areas. Offices, conference rooms, food preparation, and consumption areas such as the cafeteria, kitchenettes, and break rooms are generally not technical areas.
Threshold limit value (TLV)	Airborne concentrations, devised by the ACGIH, of substances that represent conditions under which it is believed that nearly all workers may be exposed to day after day with no adverse effect. TLVs are advisory exposure guidelines, not legal standards, that are based on evidence from industrial experience, animal studies, or human studies, when they exist. There are three different types of TLVs: Time weighted average (TLV-TWA), short-term exposure limit (TLV-STEL), and ceiling (TLV-C). (See also PEL.) The notation "SKIN," which sometimes appears alongside a TLV or PEL, refers to the possibility of absorption of the particular chemical through the skin and eyes. Thus, protection of large surface areas of skin should be considered to prevent skin absorption so that the TLV is not invalidated.
Threshold limit value ceiling (TLV-C)	The maximum concentration of a toxic substance for which exposure is allowed. This limit is not to be exceeded, even momentarily. The TWA must still be observed.
Time weighted average (TWA)	The exposure limit averaged over a normal 8-hour workday or 40-hour workweek.
Work leads	Work leads (who may be non-management) derive authority from formal Laboratory managers and/or supervisors to ensure that day-to-day work, operations, and activities in their assigned area(s) and activities are conducted safely and within established work authorizations.

G. Recordkeeping Requirements

Maintain up-to-date caution placards at all entryways to technical areas.
Keep AHDs up-to-date and currently authorized for work performed that require them.

H. Implementing Documents

Document number	Title	Type
07.07.005.000	Chemical Safety and Controls (Chemical Hygiene Plan) Work Process A: General Requirements	Process
07.07.005. 001	Chemical Safety and Controls (Chemical Hygiene Plan) Work Process B: Chemical and Equipment Procurement	Process
07.07.005. 002	Chemical Safety and Controls (Chemical Hygiene Plan) Work Process C: Transporting Hazardous Materials	Process
07.07.005. 003	Chemical Safety and Controls (Chemical Hygiene Plan) Work Process D: Berkeley Lab Chemical Management System (Chemical Inventory)	Process
07.07.005. 004	Chemical Safety and Controls (Chemical Hygiene Plan) Work Process E: Chemical Hazard Descriptions	Process
07.07.005. 005	Chemical Safety and Controls (Chemical Hygiene Plan) Work Process F: Chemical Hazard Assessments	Process
07.07.005. 006	Chemical Safety and Controls (Chemical Hygiene Plan) Work Process G: General Controls for Hazardous Materials	Process
07.07.005. 007	Chemical Safety and Controls (Chemical Hygiene Plan) Work Process H: Selection and Use of Engineering Controls	Process
07.07.005. 008	Chemical Safety and Controls (Chemical Hygiene Plan) Work Process I: Personal Protective Equipment	Process
07.07.005. 009	Chemical Safety and Controls (Chemical Hygiene Plan) Work Process J: Work Practices Controls	Process
07.07.005. 010	Chemical Safety and Controls (Chemical Hygiene Plan) Work Process K: Chemical Storage	Process
07.07.005. 011	Chemical Safety and Controls (Chemical Hygiene Plan) Work Process L: Specific Controls and Procedures – Acids and Bases	Process
07.07.005. 012	Chemical Safety and Controls (Chemical Hygiene Plan) Work Process M: Specific Controls and Procedures – Particularly Hazardous Substances: Carcinogens, Reproductive Toxins, and Acute Toxins	Process
07.07.005. 013	Chemical Safety and Controls (Chemical Hygiene Plan) Work Process N: Specific Controls and Procedures – Flammables and Combustible Liquids	Process
07.07.005. 014	Chemical Safety and Controls (Chemical Hygiene Plan) Work Process O: Specific Controls and Procedures – Laser Dyes and Solvents	Process
07.07.005. 015	Chemical Safety and Controls (Chemical Hygiene Plan) Work Process P: Specific Controls and Procedures – Peroxide-Forming Compounds	Process
07.07.005. 016	Chemical Safety and Controls (Chemical Hygiene Plan) Work Process Q: Specific Controls and Procedures - Water-Reactive Chemicals	Process
07.07.005. 017	Chemical Safety and Controls (Chemical Hygiene Plan) Work Process R: Specific Controls and Procedures – Pyrophoric Materials	Process
07.07.005. 018	Chemical Safety and Controls (Chemical Hygiene Plan) Work Process S: Specific Controls and Procedures – Engineered Nanomaterials	Process
07.07.005. 019	Chemical Safety and Controls (Chemical Hygiene Plan) Work Process T: Specific Controls and Procedures – Chemicals with Explosive Properties	Process
07.07.005. 020	Chemical Safety and Controls (Chemical Hygiene Plan) Work Process U: Decommissioning Equipment, Buildings, Laboratories, and Shop Spaces	Process
07.07.005. 021	Chemical Safety and Controls (Chemical Hygiene Plan) Work Process V: Emergency Procedures and Equipment	Process
07.07.005. 022	Chemical Safety and Controls (Chemical Hygiene Plan) Work Process W: Training	Process
07.07.005. 023	Chemical Safety and Controls (Chemical Hygiene Plan) Work Process X: Hazard Information	Process
07.07.005. 024	Chemical Safety and Controls (Chemical Hygiene Plan) Work Process Y: Container Labeling	Process
07.07.005. 025	Chemical Safety and Controls (Chemical Hygiene Plan) Work Process Z: Hazard Communication Requirements for Chemicals Produced in Laboratories and Shipped Off Site	Process
07.07.005. 026	Chemical Safety and Controls (Chemical Hygiene Plan) Work Process AA: Posting Area Entrances	Process
07.07.005. 027	Chemical Safety and Controls (Chemical Hygiene Plan) Work Process BB: Designated Areas	Process
07.07.013.001	Exposure Assessment	Program
02.13.002.000	Health Services Program	Program

I. Contact Information