BRIEF

Policy Summary

This policy defines the requirements for Lawrence Berkeley National Laboratory (Berkeley Lab) financial officials to certify costs for select Sponsored Research award documents.

Who Should Read This Policy

Any Laboratory employee who certifies costs for Sponsored Research award documents.

To Read the Full Policy, Go To:

The POLICY tab on this wiki page

Contact Information

Reimbursable Group Budget Manager

POLICY

A. Purpose

The purpose of this policy is to define the requirements and procedures for Lawrence Berkeley National Laboratory (Berkeley Lab) financial officials who are required to certify costs for select Sponsored Research award documents.

B. Persons Affected

All Laboratory employees who certify costs for Sponsored Research award documents.

C. Exceptions

Not applicable

D. Policy Statement

Berkeley Lab is responsible for administering the terms and conditions of Sponsored Research awards. Funding sponsors may require financial certification (e.g., periodic/annual/final closeout financial status reports and invoice statements) of costs associated with work being performed at Berkeley Lab. These reports/certification documents are submitted to the sponsor to update the financial status of work performed and/or to seek cost reimbursement. Additionally, Berkeley Lab is responsible for attesting or certifying project costs are appropriate, allocable, accurate, and complete.
The principal investigator (PI) for the project is responsible for managing, directing, and performing scientific and technical project work. Additionally, PIs are ultimately responsible for the financial management of an award's funds, including certifying invoice costs for work performed.
For all other financial certifications required by the sponsor, the Reimbursable Group (RG) will serve as the Laboratory's financial certifier on all financial status reports (e.g., periodic, annual, final, etc.). When the terms and conditions of an award specifically require it, RG will also certify the integrity of Berkeley Lab's Financial Management System.
As needed, the Reimbursable Group (GA) may request that the division business or financial manager, on behalf of the PI, submit a completed Division Cost Certification Form via e-mail to [email protected] within the contract time limit in order to further ensure division-level financial accountability for Sponsored Research awards.

E. Roles and Responsibilities

F. Definitions/Acronyms

G. Recordkeeping Requirements

None

H. Implementing Documents

None.

I. Contact Information

Reimbursable Group Budget Manager

J. Revision History

DOCUMENT INFORMATION

Source Requirements Documents

UC Contract and Grant Manual, Chapter 6, Financial - General

Implementing Documents

To be determined