Viewable by the world
Title: |
Contact with State or Federal Officials |
Publication date: |
9/13/2017 |
Effective date: |
7/29/2009 |
BRIEF
Policy Summary
Employees may not act or give the appearance of acting on behalf of Berkeley Lab or the University of California when communicating with state or federal officials unless they are authorized to do so. When employees give opinions as independent professionals, they must state clearly that they are speaking for themselves and not on behalf of Berkeley Lab or the University.
Who Should Read This Policy
This policy applies to all employees, including those who work part-time or have faculty appointments.
To Read the Full Policy, Go To:
The POLICY tab on this wiki page
Contact Information
Research and Institutional Integrity Office
[email protected]
Title: |
Contact with State or Federal Officials |
Publication date: |
9/13/2017 |
Effective date: |
7/29/2009 |
POLICY
A. Purpose
This policy minimizes the appearance of a conflict of interest by prohibiting employees from acting or giving the appearance of acting on behalf of Lawrence Berkeley National Laboratory (Berkeley Lab) or the University of California when communicating with state or federal officials without authorization.
B. Persons Affected
This policy applies to all employees.
C. Exceptions
Not applicable
D. Policy Statement
- Employees may not act or give the appearance of acting on behalf of Berkeley Lab or the University of California when communicating with state or federal officials unless they are authorized to do so. To act or give the appearance of acting on behalf of Berkeley Lab or the University in such instances without authorization may be construed as a conflict of interest.
- When corresponding with state and federal officials, a writer may use Berkeley Lab letterhead only when authorized to represent Berkeley Lab or the University. Letters expressing personal views must be written on personal stationery. If Berkeley Lab letterhead is used for corresponding with principal state and federal officials, including executive branch appointees, members of Congress, the state legislature, and their staffs, copies of the correspondence must be sent to the appropriate division director and to the Head of Strategic Communications.
- When employees give opinions as independent professionals, they must state clearly that they are speaking for themselves and not on behalf of Berkeley Lab or the University of California.
E. Roles and Responsibilities
Managers, supervisors, and employees have the responsibility to adhere to the provisions of this policy.
F. Definitions/Acronyms
None
G. Recordkeeping Requirements
None
H. Implementing Documents
None
I. Contact Information
Research and Institutional Integrity Office
[email protected]
J. Revision History
Date |
Revision |
By whom |
Revision Description |
Section(s) affected |
Change Type |
| 9/13/2017 | 1.2 | J. Weiner | Changed "Public Affairs" to "Strategic Communications" | D.1 | Editorial |
10/7/2013 |
1.1 |
M. Stoufer |
Reviewed 10/3/13, no changes |
Next Review date |
Minor |
6/11/2012 |
1 |
M. Stoufer |
Re-write for wiki (policy) |
All |
Minor |
1/2/2012 |
0 |
M. Stoufer |
Re-write for wiki (brief) |
All |
Minor |
| 12/17/2020 | -- | -- | Updated Contract 31 clauses | -- | -- |
DOCUMENT INFORMATION
Title: |
Contact with State and Federal Officials |
Document number |
05.07.003.000 |
Revision number |
1.2 |
Publication date: |
9/13/2017 |
Effective date: |
7/29/2009 |
Next review date: |
9/13/2021 |
Policy Area: |
Conflict of Interest – General |
RPM Section (home) |
Conflict of Interest |
RPM Section (cross-reference) |
None |
Functional Division |
Operations |
Prior reference information (optional) |
RPM Section 10.13 |
Source Requirements Documents
- University of California Policy on Relations of University Staff Members with State and Federal Officials
- Contract 31, Clause I.008, FAR52.203-12, Limitations on Payments to Influence Certain Federal Transactions (OCT 2010)
Implementing Documents
None
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