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Contact with Local, State or Federal Government Officials

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    Title:

    Contact with Local, State or Federal Government Officials

    Publication date:

    9/30/2021

    Effective date:

    7/29/2009

    BRIEF

    Policy Summary

    Employees may not act or give the appearance of acting on behalf of Berkeley Lab, the University of California, or the U.S. Department of Energy (DOE) when communicating with local, state or federal government officials unless they are authorized to do so. When employees give opinions as independent professionals, they must state clearly that they are speaking for themselves and not on behalf of Berkeley Lab, the University of California, or the DOE.

    Who Should Read This Policy

    This policy applies to all employees, including those who work part-time or have faculty appointments.

    To Read the Full Policy, Go To:

    The POLICY tab on this wiki page

    Contact Information

    Government and Community Relations Office

    Title:

    Contact with Local, State or Federal Government Officials

    Publication date:

    9/30/2021

    Effective date:

    7/29/2009

    POLICY

    A. Purpose

    This policy minimizes the appearance of a conflict of interest by prohibiting employees from acting or giving the appearance of acting on behalf of Lawrence Berkeley National Laboratory (Berkeley Lab), the University of California, or the U.S. Department of Energy when communicating with local, state or federal government officials without authorization.

    B. Persons Affected

    This policy applies to all employees.

    C. Exceptions

    Not applicable

    D. Policy Statement

    1. Employees may not act or give the appearance of acting on behalf of Berkeley Lab, the University of California, or the U.S. Department of Energy (DOE) when communicating with local, state or federal government officials unless they are authorized to do so. To act or give the appearance of acting on behalf of Berkeley Lab, the University of California, or the DOE in such instances without authorization may be construed as a conflict of interest.
    2. When corresponding with local, state and federal government officials, a writer may use Berkeley Lab letterhead only when authorized to represent Berkeley Lab or the University. Letters expressing personal views must be written on personal stationery. If Berkeley Lab letterhead is used for corresponding with principal local, state and federal government officials, including executive branch appointees, members of Congress, the state legislature, and their staffs, copies of the correspondence must be sent to the appropriate division director and to the Executive Director of Government and Community Relations.
    3. When employees give opinions as independent professionals, they must state clearly that they are speaking for themselves and not on behalf of Berkeley Lab, the University of California or DOE. This includes when providing expert testimony at a formally constituted hearing before congressional, legislative, commission, or other local, state or federal government entities.

    E. Roles and Responsibilities

    Managers, supervisors, and employees have the responsibility to adhere to the provisions of this policy.

    F. Definitions/Acronyms

    None

    G. Recordkeeping Requirements

    None

    H. Implementing Documents

    None

    I. Contact Information

    Government and Community Relations Office

    J. Revision History

    Date

    Revision

    By whom

    Revision Description

    Section(s) affected

    Change Type

    9/30/2021 1.3 M. Stoufer Periodic review: minor updates for completeness and clarifications. Ownership changed from RIO to GCR. Policy name changed from Contact with State or Federal Officials to Contact with Local, State or Federal Government Officials. All Minor
    9/13/2017 1.2 J. Weiner Changed "Public Affairs" to "Strategic Communications" D.1 Editorial

    10/7/2013

    1.1

    M. Stoufer

    Reviewed 10/3/13, no changes

    Next Review date

    Minor

    6/11/2012

    1

    M. Stoufer

    Re-write for wiki (policy)

    All

    Minor

    1/2/2012

    0

    M. Stoufer

    Re-write for wiki (brief)

    All

    Minor

    12/17/2020
    D. Soustin Updated Contract 31 I clause numbers as per mod 1105 Source Requirement Documents Editorial

    DOCUMENT INFORMATION

    Title:

    Contact with Local, State and Federal Officials

    Document number

    05.07.003.000

    Revision number

    1.3

    Publication date:

    9/30/2021

    Effective date:

    7/29/2009

    Next review date:

    9/30/2026

    Policy Area:

    Conflict of Interest – General

    RPM Section (home)

    Conflict of Interest

    RPM Section (cross-reference)

    None

    Functional Division

    Government & Community Relations

    Prior reference information (optional)

    RPM Section 10.13

    Source Requirements Documents

    Implementing Documents

    None

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