BRIEF

Policy Summary

This policy describes the function and operation of the Berkeley Lab Guest House, a 57-room hotel located on the Berkeley Lab site (Building 23), owned and operated by the University of California.

Who Should Read This Policy

Persons who have business with Berkeley Lab, DOE, UC Berkeley, or other UCOP entities and need overnight lodging

To Read the Full Policy, Go To:

The POLICY tab on this wiki page

Contact Information

Contracts and Fleet Manager
Facilities Division
or
Berkeley Lab Guest House
(510) 495-8000 (phone)
(510) 495-8800 (fax)
[email protected]

POLICY

A. Purpose

This policy describes the function and operation of the Berkeley Lab Guest House.

B. Persons Affected

Persons who have business with Berkeley Lab, DOE, UC Berkeley, or other UCOP entities and need overnight lodging
C. Exceptions
None

D. Policy Statement

1. Eligible Visitors
2. Eligible visitors include individuals or groups who have business with Berkeley Lab, DOE, UC Berkeley, or other UCOP entities
3. All visitors must provide host information at the time of making a reservation.
4. Pets and children under the age of 18 are not permitted.
5. Check-in
6. Check-in time is at or after 3 p.m., and the registration desk is open 24 hours each day.
7. Accepted payment methods include: Visa, MasterCard, Discover, American Express, company checks, and direct billing (for established accounts only). Checks must be made out to "UC Regents."
8. Check-out
9. Check-out time is by 12 p.m.
10. Vehicles and luggage may be left at the facility beyond check-out time based on storage space and parking availability.
11. Cancellation. Reservation cancellations must be received at least 24 hours prior to the scheduled arrival date to avoid a one-night room charge.
12. General
    1. The Guest House is a smoke-free facility.
    2. Packages and material related to work are not accepted for delivery at the Guest House and must be sent to the department hosting the visitor's stay.
    3. Daily mail service is provided Monday through Friday.

E. Roles and Responsibilities

Managers, supervisors, and employees have the responsibility to adhere to the provisions of this policy.

F. Definitions/Acronyms

None

G. Recordkeeping Requirements

None

H. Implementing Documents

I. Contact Information

Contracts and Fleet Manager
Facilities Division
or
Berkeley Lab Guest House
(510) 495-8000 (phone)
(510) 495-8800 (fax)
[email protected]

J. Revision History

DOCUMENT INFORMATION

Source Requirements Documents

Memorandum of Agreement for the Management and Operation of the Guest House

Implementing Documents

ADDITIONAL INFORMATION

Key labels/tags:

• Facilities, Contracting Services, Guest House

New terms that need to be added to Glossary/Acronym list:

• (list items not found and context (Policy Area name) – full definition would be included in Policy)

Implementing Documents restricted to department/functional use

(optional – these will be used for tracing between requirements and associated documents)