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    Title:

    Guest House

    Publication date:

    3/3/2015

    Effective date:

    9/19/2012

    BRIEF

    Policy Summary

    This policy describes the function and operation of the Berkeley Lab Guest House, a 57-room hotel located on the Berkeley Lab site (Building 23), owned and operated by the University of California.

    Who Should Read This Policy

    Persons who need overnight lodging while conducting business with Berkeley Lab, UC Berkeley, or other UCOP entities.

    To Read the Full Policy, Go To:

    The POLICY tab on this wiki page

    Contact Information

    Fleet & Site Services Manager
    Facilities Division
    or
    Berkeley Lab Guest House
    (510) 495-8000 (phone)
    (510) 495-8800 (fax)
    berkeleylabguesthouse@berkeley.edu

    Title:

    Guest House

    Publication date:

    3/3/2015

    Effective date:

    9/19/2012

    POLICY

    A. Purpose

    This policy describes the function and operation of the Berkeley Lab Guest House.

    B. Persons Affected

    Persons who need overnight lodging while conducting business with Berkeley Lab, UC Berkeley, or other UCOP entities.

    C. Exceptions

    None

    D. Policy Statement

    1. Eligible Visitors
      1. Eligible visitors include individuals or groups who have business with Berkeley Lab, DOE, UC Berkeley, or other UCOP entities
      2. All visitors must provide host information at the time of making a reservation.
      3. Pets are not permitted.
      4. Children under 18 years of age are permitted with advanced approval from the LBNL Technical Representative.
    2. Check-in
      1. Check-in time is at or after 3 p.m., and the registration desk is open 24 hours each day.
      2. Accepted payment methods include: Visa, MasterCard, Discover, American Express, company checks, and direct billing (for established accounts only). Checks must be made out to "UC Regents."
    3. Check-out
      1. Check-out time is by 12 p.m.
      2. Vehicles and luggage may be left at the facility beyond check-out time based on storage space and parking availability.
    4. Cancellation. Reservation cancellations must be received at least 24 hours prior to the scheduled arrival date to avoid a one-night room charge.
    5. General
      1. The Guest House is a smoke-free facility.
      2. Packages and material related to work are not accepted for delivery at the Guest House and must be sent to the department hosting the visitor's stay.
      3. Daily mail service is provided Monday through Friday.
      4. Guests must adhere to all Guest House and LBNL policies. A list of guidelines is provided to all guests at check-in.

    E. Roles and Responsibilities

    Managers, supervisors, and employees have the responsibility to adhere to the provisions of this policy.

    F. Definitions/Acronyms

    None

    G. Recordkeeping Requirements

    None

    H. Implementing Documents

    Document number

    Title

    Type

    09.06.006.001

    Berkeley Lab Guest House Web page

    Process

    I. Contact Information

    Fleet & Site Services Manager
    Facilities Division
    or
    Berkeley Lab Guest House
    (510) 495-8000 (phone)
    (510) 495-8800 (fax)
    berkeleylabguesthouse@berkeley.edu

    J. Revision History

    Date

    Revision

    By whom

    Revision Description

    Section(s) affected

    Change Type

    1/2/2012

    0

    B. Llewellyn

    Re-write for wiki (brief)

    All

    Major

    9/19/2012

    1

    K. Porter

    Re-write for wiki (policy)

    All

    Minor

    3/3/2015

    1.1

    J. Braithwaite

    Periodic three-year review

    All

    Minor

    DOCUMENT INFORMATION

    Title:

    Guest House

    Document number

    09.06.006.000

    Revision number

    1.1

    Publication date:

    3/3/2015

    Effective date:

    9/19/2012

    Next review date:

    3/3/2018

    Policy Area:

    Contracting Services

    RPM Section (home)

    Facilities Management

    RPM Section (cross-reference)

    None

    Functional Division

    Facilities Division

    Prior reference information (optional)

     

    Source Requirements Documents

    Memorandum of Agreement for the Management and Operation of the Guest House

    Implementing Documents

    Document number

    Title

    Type

    09.06.006.001

    Berkeley Lab Guest House Web page

    Process

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