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| Title: | Mail Services | Publication date: |
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BRIEFPolicy SummaryBerkeley Lab processes mail only for official Laboratory business. |
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Mail Services in conjunction with Transportation ensures that the Laboratory's domestic mail, international mail, and interoffice mail |
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are picked up, sorted, and delivered to on- or off-site locations. The Laboratory uses government funds to provide postage for outgoing mail addressed to an off-site location. Who Should Read This PolicyThis policy applies to all Berkeley Lab employees and affiliates. To Read the Full Policy, Go To: |
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Card |
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| Title: | Mail Services | Publication date: |
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Details of this policy have not yet been converted to the new format.
Please go to this page to find the details:
http://www.lbl.gov/Workplace/RPM/R1.19.html
Contact Information
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A. PurposeThis policy provides guidance on the requirements for the management and use of the Lawrence Berkeley National Laboratory (Berkeley Lab) internal mail system. B. Persons AffectedThis policy applies to all Berkeley Lab employees and affiliates. C. ExceptionsNone D. Policy StatementThe Laboratory's mail system is intended to process only official mail, which is mail that results from the performance of duties directly related to official Laboratory business. The Laboratory uses government funds to provide postage on outgoing mail. Using Laboratory-furnished postage for other than official business mail is a violation of Laboratory policy and the Laboratory's contractual obligations to DOE. Examples of mail not considered official are gifts, calendars, Christmas cards, and resumes sent to other organizations. In addition, the Laboratory's mail system may not be used for stamped personal mail. Similarly, the mail system may not be used for incoming personal mail (e.g., personal correspondence, bank and credit statements, popular magazines, clothing catalogs, gift packages). Incoming mail of a personal nature may be refused or returned to sender at the discretion of the Mail Services Supervisor. E. Roles and ResponsibilitiesManagers, supervisors, employees, and affiliates have the responsibility to adhere to the provisions of this policy. F. Definitions/AcronymsNone G. Recordkeeping RequirementsFacilities Mail Services is responsible for recording daily outgoing mail piece counts. H. Implementing DocumentsFleet & Site Services Manager Facilities Division J. Revision HistoryDate | Revision | By whom | Revision Description | Section(s) affected | Change Type | 1/2/2012 | 0 |
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9/19/2012 | 1 | K. Porter | Re-write for wiki (policy) | All | Minor | 11/16/2015 | 1.1 | K. Porter | Periodic review | Policy Statement, Implementing Documents | Minor | 3/23/2021 | 1.2 | W. Mattson | Periodic review: minor edit of recordkeeping reqs. | G | Minor | 3/11/2024 | 1.3 | T. Montoya | Periodic review: light editorial changes | All | Editorial |
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label | Document Information |
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| Title: | Mail Services | Document number | 09.06.004.000 | Revision number |
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2029 | Policy Area: | Contracting Services | RPM Section (home) | Facilities Management | RPM Section (cross-reference) |
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| Functional Division | Facilities | Prior reference information (optional) | RPM Section 1.19 |
Source Requirements Documents |
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- Berkeley Lab Senior Management
Other Driving RequirementsImplementing Documents |
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Subcontract 6913448, Pitney Bowes Government Solutions
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Document
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RPM Section 1.19, Use of Laboratory Mail System
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label | Additional Information |
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| Title: | Mail Services | Document number | 09.06.004.000 | Revision number |
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2029 | Policy Area: | Contracting Services | RPM Section (home) | Facilities Management | RPM Section (cross-reference) |
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| Functional Division | Facilities | Author name/contact info |
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| Revision 0 publication date | 1/2/2012 | Retirement date | n/a | Prior reference information (optional) | RPM Section 1.19 |
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| Inputs from more than one Functional Area? |
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No | List additional Functional Areas & contacts |
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| Inputs from more than one Policy Area? |
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No | List additional Policy Areas & contacts |
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| 30-day notification needed? | No | 30-day start date | n/a | 30-day end date | n/a |
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| Need TABL reminders? | No | Frequency | n/a | Brief reminder text: | n/a |
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| Approval Sheet for this revision received (date)
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Note: author is responsible |
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Key labels/tags:
- Contracting Services
- Facilities Management
New terms that need to be added to Glossary/Acronym list:
- (list items not found and context (Policy Area name) – full definition would be included in Policy)
Implementing Documents restricted to department/functional use
(optional – these will be used for tracing between requirements and associated documents)
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