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REQUIREMENTS AND POLICIES MANUAL

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Mail Services

    Title:

    Mail Services

    Publication date:

    11/16/2015

    Effective date:

    11/16/2015

    BRIEF

    Policy Summary

    Berkeley Lab processes mail only for official Laboratory business.

    Mail Services ensures that the Laboratory's domestic mail, international mail, and interoffice mail are picked up, sorted, and delivered to on- or off-site locations. The Laboratory uses government funds to provide postage for outgoing mail addressed to an off-site location.

    Who Should Read This Policy

    This policy applies to all Berkeley Lab employees and affiliates.

    To Read the Full Policy, Go To:

    The POLICY tab on this wiki page

    Contact Information

    Fleet & Site Services Manager
    Facilities Division

    Title:

    Mail Services

    Publication date:

    11/16/2015

    Effective date:

    11/16/2015

    POLICY

    A. Purpose

    This policy provides guidance on the requirements for the management and use of the Lawrence Berkeley National Laboratory (Berkeley Lab) internal mail system.

    B. Persons Affected

    This policy applies to all Berkeley Lab employees and affiliates.

    C. Exceptions

    None

    D. Policy Statement

    The Laboratory's mail system is intended to process only official mail, which is mail that results from the performance of duties directly related to official Laboratory business. The Laboratory uses government funds to provide postage on outgoing mail. Using Laboratory-furnished postage for other than official business mail is a violation of Laboratory policy and the Laboratory's contractual obligations to DOE. Examples of mail not considered official are gifts, calendars, Christmas cards, and resumes sent to other organizations. In addition, the Laboratory's mail system may not be used for stamped personal mail. Similarly, the mail system may not be used for incoming personal mail (e.g., personal correspondence, bank and credit statements, popular magazines, clothing catalogs, gift packages). Incoming mail of a personal nature may be refused or returned to sender at the discretion of the Mail Services Supervisor.

    E. Roles and Responsibilities

    Managers, supervisors, employees, and affiliates have the responsibility to adhere to the provisions of this policy.

    F. Definitions/Acronyms

    None

    G. Recordkeeping Requirements

    Facilities Mail Services is responsible for recording daily incoming, outgoing and internal mail piece counts.

    H. Implementing Documents

    Document Number

    Title

    Type

     

    U.S. Postal Service Web site

    Web site

    I. Contact Information

    Fleet & Site Services Manager
    Facilities Division

    J. Revision History

    Date

    Revision

    By whom

    Revision Description

    Section(s) affected

    Change Type

    1/2/2012

    0

    B. Llewellyn

    Re-write for wiki (brief)

    All

    Minor

    9/19/2012

    1

    K. Porter

    Re-write for wiki (policy)

    All

    Minor

    11/16/2015 1.1 K. Porter Periodic review Policy Statement, Implementing Documents Minor

    DOCUMENT INFORMATION

    Title:

    Mail Services

    Document number

    09.06.004.000

    Revision number

    1.1

    Publication date:

    11/16/2015

    Effective date:

    11/16/2015

    Next review date:

    11/16/2018

    Policy Area:

    Contracting Services

    RPM Section (home)

    Facilities Management

    RPM Section (cross-reference)

     

    Functional Division

    Facilities

    Prior reference information (optional)

    RPM Section 1.19

    Source Requirements Documents

    • Berkeley Lab Senior Management

    Other Driving Requirements

    Implementing Documents

    Document Number

    Title

    Type

     

    U.S. Postal Service Web site

    Web site

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