Page History

Anchor
MailServices-B-BRIEF MailServices-B-BRIEF

BRIEF

Anchor
MailServices-B-PolicySummary MailServices-B-PolicySummary

Policy

Summary

Berkeley

Lab

processes

mail

only

for

official

Laboratory

business.

\\

Mail

Services

ensures

that

the

Laboratory's

domestic

mail,

international

mail,

and

interoffice

mail

is

picked

up,

sorted,

and

delivered

to

on-

or

off-site

locations.

The

Laboratory

uses

government

funds

to

provide

postage

for

outgoing

mail

addressed

to

an

off-site

location.

h3.{anchor:

Anchor
MailServices-B-WhoShouldReadThisPolicy MailServices-B-WhoShouldReadThisPolicy

Who

Should

Read

This

Policy

This

policy

applies

to

all

Berkeley

Lab

employees

and

affiliates.

h3.{anchor:

Anchor
MailServices-B-ToReadtheFullPolicy%2CGoT MailServices-B-ToReadtheFullPolicy%2CGoT

To

Read

the

Full

Policy,

Go

To:

The

POLICY

tab

on

this

wiki

page

{anchor:

Anchor
MailServices-B-ContactInformation MailServices-B-ContactInformation

} h3.

Contact

Information

Contracts

and

Fleet

Manager|https://commons.lbl.gov/display/rpm2/Contacts+for+Select+Operations+Functions#ContactsforSelectOperationsFunctions-FleetMgr] Facilities Division {card} {card:label=Policy} |Title: |Mail Services| |Publication date: |

Manager
Facilities Division

POLICY

A.

Purpose

This

policy

provides

guidance

on

the

requirements

for

the

management

and

use

of

the

Lawrence

Berkeley

National

Laboratory

(Berkeley

Lab)

internal

mail

system.

h3.

B.

Persons

Affected

This

policy

applies

to

all

Berkeley

Lab

employees

and

affiliates.

h3.

C.

Exceptions

None

h3.

D.

Policy

Statement

The

Laboratory's

mail

system

is

intended

to

process

only

official

mail,

which

is

mail

that

results

from

the

performance

of

duties

directly

related

to

official

Laboratory

business.

The

Laboratory

uses

government

funds

to

provide

postage

on

outgoing

mail.

Using

Laboratory-furnished

postage

for

other

than

official

business

mail

is

a

violation

of

Laboratory

policy

and

the

Laboratory's

contractual

obligations

to

DOE.

Examples

of

mail

not

considered

official

are

gifts,

calendars,

Christmas

cards,

and

resumes

sent

to

other

organizations.

In

addition,

the

Laboratory's

mail

system

may

not

be

used

for

stamped

personal

mail.

Similarly,

the

mail

system

may

not

be

used

for

incoming

personal

mail

(e.g.,

personal

correspondence,

bank

and

credit

statements,

popular

magazines,

clothing

catalogs,

gift

packages).

Incoming

mail

of

a

personal

nature

may

be

refused

or

returned

to

sender

at

the

discretion

of

the

Mail

Services

Supervisor.

h3.

E.

Roles

and

Responsibilities

Managers,

supervisors,

employees,

and

affiliates

have

the

responsibility

to

adhere

to

the

provisions

of

this

policy.

h3.

F.

Definitions/Acronyms

None

G.

Recordkeeping

Requirements

The

subcontractor

is

responsible

for

recording

daily

incoming,

outgoing

and

internal

mail

piece

counts.

h3.

H.

Implementing

Documents

Document

Number

*|*Title*|*Type*| | |[

	Title	Type
	U.S.

Postal

Service

Web

site|https://www.usps.com/] |Web site| |

site	Web site
09.06.004.001

|[

Statement

of

Work

for

LBNL

Mail

Services|https://commons.lbl.gov/download/attachments/77332671/09.06.004.001+SOW-MailServices.pdf] |Procedure| h3.I. Contact Information [Contracts and Fleet Manager|https://commons.lbl.gov/display/rpm2/Contacts+for+Select+Operations+Functions#ContactsforSelectOperationsFunctions-FleetMgr] Facilities Division h3.J. Revision History |*Date*|*Revision*|*By whom*|*Revision Description*|*Section(s) affected*|*Change Type*| |

Services

Procedure

I. Contact Information

Contracts and Fleet Manager
Facilities Division

J. Revision History

DOCUMENT INFORMATION

Source

Requirements

Documents

41

CFR

Part

102-192,

[{_}

Mail

Management_|http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&rgn=div5&view=text&node=41:3.1.1.7.46&idno=41] [Ethics and Conduct at Berkeley Lab|https://commons.lbl.gov/display/rpm2/Ethics+and+Conduct+at+Berkeley+Lab],

Management
Ethics and Conduct at Berkeley Lab, 01.01.001.000

h3.

Implementing

Documents

Document

Number

*|*Title*|*Type*| | |[

	Title	Type
	U.S.

Postal

Service

Web

site|https://www.usps.com/] |Web site| |

site	Web site
09.06.004.001

|[

Statement

of

Work

for

LBNL

Mail

Services|https://commons.lbl.gov/download/attachments/77332671/09.06.004.001+SOW-MailServices.pdf] |Procedure| {card} {

Services

Procedure