Page History

9/19/2012

|
|Effective date:

|3/14/2012

|
h2.BRIEF
h3.Policy Summary
This policy describes the function and operation of the Berkeley Lab Guest House, a 57-room hotel located on the Berkeley Lab site (Building 23), owned and operated by the University of California.
h3.Who Should Read This Policy
Persons who have business with Berkeley Lab, DOE, UC Berkeley, or other UCOP entities and need overnight lodging
h3.To Read the Full Policy, Go To:
The POLICY tab on this wiki page
h3.Contact Information
[Contracts and Fleet Manager|https://commons.lbl.gov/display/rpm2/Contacts+for+Select+Operations+Functions#ContactsforSelectOperationsFunctions-FleetMgr]
Facilities Division
\\
or
\\
Berkeley Lab Guest House
(510) 495-8000 (phone)
(510) 495-8800 (fax)
[{color:#0000ff}{+}[email protected]+{color}|mailto:[email protected]]

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|Title: |Guest House|
|Publication date: |9/19/2012|
|Effective date: |3/14/2012|
h2.POLICY
h3.A. Purpose
This policy describes the function and operation of the Berkeley Lab Guest House.
h3.B. Persons Affected
Persons who have business with Berkeley Lab, DOE, UC Berkeley, or other UCOP entities and need overnight lodging
*C. Exceptions*
None
h3.D. Policy Statement
# *Eligible Visitors*
# Eligible visitors include individuals or groups who have business with Berkeley Lab, DOE, UC Berkeley, or other UCOP entities
# All visitors must provide host information at the time of making a reservation. 
# Pets and children under the age of 18 are not permitted.
# *Check-in*
# Check-in time is at or after 3 p.m., and the registration desk is open 24 hours each day. 
# Accepted payment methods include: Visa, MasterCard, Discover, American Express, company checks, and direct billing (for established accounts only). Checks must be made out to "UC Regents."
# *Check-out*
# Check-out time is by 12 p.m. 
# Vehicles and luggage may be left at the facility beyond check-out time based on storage space and parking availability.
# *Cancellation.* Reservation cancellations must be received at least 24 hours prior to the scheduled arrival date to avoid a one-night room charge.
# *General*
## The Guest House is a smoke-free facility. 
## Packages and material related to work are not accepted for delivery at the Guest House and must be sent to the department hosting the visitor's stay.
## Daily mail service is provided Monday through Friday.

h3.E. Roles and Responsibilities
Managers, supervisors, and employees have the responsibility to adhere to the provisions of this policy.
h3.F. Definitions/Acronyms 
None
h3.G. Recordkeeping Requirements
None
h3.H. Implementing Documents 
|*Document number*|*Title*|*Type*|
|09.06.006.001|[Berkeley Lab Guest House Web page|http://www.berkeleylabguesthouse.berkeley.edu/index.html]|Process|
h3.I. Contact Information
[Contracts and Fleet Manager|https://commons.lbl.gov/display/rpm2/Contacts+for+Select+Operations+Functions#ContactsforSelectOperationsFunctions-FleetMgr]
Facilities Division
\\
or
\\
Berkeley Lab Guest House
(510) 495-8000 (phone)
(510) 495-8800 (fax)
[{color:#0000ff}{+}[email protected]+{color}|mailto:[email protected]]
h3.J. Revision History
|*Date*|*Revision*|*By whom*|*Revision Description*|*Section(s) affected*|*Change Type*|
|1/2/2012|0|Bill LLewellyn|Re-write for wiki (brief)|All|Major|
|9/19/2012|1|Bill LLewellyn|Re-write for wiki (policy)|All|Minor|

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h2.DOCUMENT INFORMATION
|Title: |Guest House|
|Document number|09.06.006.000|
|Revision number|1|
|Publication date: |9/19/2012|
|Effective date: |1/2/2012|
|Next review date:|1/2/2015|
|Policy Area:|Contracting Services{anchor:_GoBack}|
|RPM Section (home)|Facilities Management|
|RPM Section (cross-reference)|None|
|Functional Division|Facilities Division|
|Prior reference information (optional)| |
h3.Source Requirements Documents 
Memorandum of Agreement for the Management and Operation of the Guest House 
h3.Implementing Documents 
|*Document number*|*Title*|*Type*|
|09.06.006.001|[Berkeley Lab Guest House Web page|http://www.berkeleylabguesthouse.berkeley.edu/index.html]|Process|

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h2.ADDITIONAL INFORMATION
|Title: |Guest House|
|Document number|09.06.006.000|
|Revision number|1|
|Publication date: |9/19/2012|
|Effective date: |1/2/2012|
|Next review date:|1/2/2015|
|Policy Area:|Contracting Services|
|RPM Section (home)|Facilities Management|
|RPM Section (cross-reference)|none|
|Functional Division |Facilities Division|
|Author name/contact info|K. Porter|
| | |
|Revision 0 publication date|1/2/2012|
|Retirement date|n/a|
|Prior reference information (optional)| |
| | |
|Inputs from more than one Functional Area?|No|
|List additional Functional Areas & contacts| |
| | |
|Inputs from more than one Policy Area?|No|
|List additional Policy Areas & contacts| |
| | |
|30-day notification needed?|No|
|30-day start date|n/a|
|30-day end date|n/a|
| | |
|LDAP protected?|No|
| | |
|Need TABL reminders?|No|
|Frequency|n/a|
|Brief reminder text:|n/a|
| | |
|Approval Sheet for this revision received (date)  \\
\[Note: author is responsible\}| |
h3.Key labels/tags:
* Facilities, Contracting Services, Guest House

h3.New terms that need to be added to Glossary/Acronym list:
* (list items not found and context (Policy Area name) – full definition would be included in Policy)

h3.Implementing Documents restricted to department/functional use 
(optional – these will be used for tracing between requirements and associated documents)
|*Document number*|*Title*|*Type*|
|09.06.006.001|[Berkeley Lab Guest House Web page|http://www.berkeleylabguesthouse.berkeley.edu/index.html]|Process|

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