- a precise process for each type of facility-based authorization.
- Formal authorizations are generally required for more extensive or inherently dangerous work. Trigger levels for such authorizations are located in Appendix B of the Safe Work Authorizations program in the ES&H Manual. Work Process C describes the process for formal authorizations.
- The Temporary Work Authorization (TWA) process, which is described in Work Process C.2, may be used if it:
- Is not a permanent component of ongoing work
- Does not involving elevated hazards
- Is of a short-term duration (two weeks or less)
- Has a limited and clearly defined scope
- For non-construction subcontractors, the Subcontractor Job Hazards Analysis (sJHA) program is used to ensure that all non-construction subcontractor work is performed safely and in accordance with Berkeley Lab requirements.
- For construction activities, Construction Safety Program Work Process C is used to ensure that construction subcontractors adequately evaluate hazards and implement safety controls.
- The Biosafety Authorization System (BAS) database is an inventory of Berkeley Lab Biosafety Work Authorizations, including Biological Use Authorizations (BUAs), Biological Use Registrations (BURs), and Biological Use Notifications (BUNs).
- Radiological Work Authorization and Permit Programs are described in ES&H Manual Section 21.6, Radiological Work Authorization and Permit Programs.
E. Roles and Responsibilities Role | Responsibility | Employees, visitors, and affiliates | - Perform only work for which they are authorized and qualified
| Principal investigators, managers, supervisors, and work leads | - Identify the hazards associated with the work to be performed
- Supply the controls necessary to perform the work safely
- Assure that employees under their supervision complete the Job Hazards Analysis (JHA) process and receive specialized training as required by the ES&H Manual EHS Training Program (see also the EHS Training website)
- Assure that all work under their control is evaluated to determine the level of authorization required by this program, and that proper authorization is obtained before beginning work
- Assure that all work under their control is performed in compliance with the controls specified for that work
- Assure that authorizations for work under their control are reauthorized as required, including whenever work changes significantly
| Division directors | - Assure that all work spaces are evaluated at least annually for identification of hazards and implementation of controls
- Assure that all work has obtained line management, formal, or facility-based authorization, as required
| Facilities Division | - Assures work by construction subcontractors is properly evaluated and authorized under construction subcontractor's ES&H submittals (Construction JHA documents)
- Prepares the appropriate NEPA/CEQA documentation
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F. Definitions/Acronyms Term | Definition | Line management authorization | An authorization that is either implied from other documentation, or is explicit but administered by the responsible division doing the work. Examples include the Job Hazards Analysis (JHA), Subcontractor Job Hazards Analysis (sJHA) for non-construction subcontractors, and Contractor JHA for construction subcontractors. | Formal authorization | A written document, authorized by the responsible division with EHS Division review and concurrence, that describes the scope of work, required procedures and controls, authorized materials and equipment to be used, and staff authorized to conduct the work. Examples include Radiological Work Authorizations, Activity Hazard Documents, research involving human or animal subjects, and some high-pressure work. | Facility-based authorization | Hazards analyses and controls are based on the facility as a whole rather than on an individual operation. Examples include Safety Analysis Documents, air and water discharge permits, and NEPA/CEQA analyses. |
G. Recordkeeping RequirementsRecord | Database/Retention Location | Owner | JHAs | JHA Database | EHS | AHDs | AHD Database | EHS | sJHAs | sJHA Database | EHS | RWA | RADAR | EHS | Biosafety Work Authorization | Biosafety Authorization System (BAS) | EHS | TWAs | Maintained by the authorizing division | Authorizing Division | Construction JHA packages | Construction Project Documents | Facilities Division | Facility-Based Authorizations | Maintained by the host Division | Host Division | EHS Training Records | JHA/EHS Training Database | EHS |
H. Implementing DocumentsDocument Number | Title | Type | 07.02.003.001 | Safe Work Authorizations | Program | 07.02.003.002 | Work Process A, Line Management Authorizations for Routine or Special Hazards | Work Process | 07.02.003.003 | Work Process B, Facility-Based Authorizations | Work Process | 07.02.003.004 | Work Process C, Formal Authorizations for Increased Hazards | Work Process | 07.07.007.001 | Construction Safety | Program | 07.07.018.001 | Lasers | Program | 07.08.001.001 | Radiation Safety | Program | 07.07.004.001 | Biosafety | Program | 03.02.002.001 | Research with Human and Animal Subjects | Program | 07.02.004.001 | sJHA – Subcontractor Job Hazards Analysis | Program | 07.02.004.002 | Work Process A, sJHA Process Overview | Work Process | 07.02.004.003 | Work Process B, Creating an sJHA | Work Process | 07.02.004.004 | Work Process C, Training and Orientation | Work Process | 07.02.001.001 | Job Hazards Analysis | Program |
Activity Hazard Document Guidance and JHA Subject Matter Contact sJHA - Subcontractor Safety Assurance Program Manager Construction Safety Radiation Protection Biosafety Officer EHS Division J. Revision History Date | Revision | By whom | Revision Description | Section(s) affected | Change Type | 1/2/2012 | 0 | J. Heim | Reformat for wiki (brief) | All | Minor | 12/18/2012 | 1 | J. Heim | Reformat for wiki (policy) | All | Minor | 1/14/12014 | 1.1 | W. Wells | Revise as Policy Overview | All | Minor |
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