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| id | Safe Work Authorizations |
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| label | Brief |
| title | Brief |
Title: |
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Hazard Analysis & Work Authorization Policy and Overview |
Publication date: |
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14/ |
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2014 |
Effective date: |
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14/ |
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2014 |
BRIEF
Policy Summary
Berkeley Lab's
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Hazard Analysis & Work Authorization Policy ensures that all work is performed in a safe manner by:
- Ensuring that work planning is performed prior to starting work
- Defining the work scope, analyzing associated hazards, and developing controls such that hazards are identified and mitigated
- Providing work authorization processes to ensure that procedures, controls, and resources are in place
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- . These processes may include:
- Job Hazards Analysis (JHA)
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- for routine work done by workers and affiliates
- Task-based Job Hazard Analysis for unpredictable, short-term, or unusual work done by workers and affiliates
- Subcontractor Job Hazards Analysis (sJHA)
- Construction subcontractors' ES&H submittal package (Construction JHA
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- )
- Activity Hazard Documents (AHDs) for higher-hazard work
- Temporary Work Authorization (TWA)
Biosafety Work AuthorizationAnchor _Toc285639919 _Toc285639919 - Radiological Work Authorization (RWA)
- Facility Work Authorization
- Ensuring that the process and authorizations are documented prior to starting work
Who Should Read This Policy
All Berkeley Lab employees, visitors, affiliates, and subcontractors
To Read the Full Policy, Go To:
The POLICY tab on this wiki page
To Read the ES&H Program Details, Go To:
http://www.lbl.gov/ehs/pub3000/CH06.html
+http://www.lbl.gov/ehs/pub3000/CH31-quickstart.html+
http://www.lbl.gov/ehs/pub3000/CH32-quickstart.html
http://www.lbl.gov/ehs/pub3000/CH10-quickstart.html
http://www.lbl.gov/ehs/pub3000/CH21-quickstart.html
http://www.lbl.gov/ehs/pub3000/CH26.html
Contact Information
Activity Hazard Document Guidance and JHA Subject Matter Contact
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sJHA - Subcontractor Safety Assurance Program Manager Construction Safety Radiation Protection Biosafety Officer
EHS Division
Title: |
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Hazard Analysis & Work Authorization Policy and Overview |
Publication date: |
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1/ |
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14/ |
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2014 |
Effective date: |
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1/ |
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14/ |
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2014 |
POLICY
A. Purpose
Lawrence Berkeley National Laboratory's (Berkeley Lab's
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) Hazard Analysis & Work Authorization Policy ensures that all work is performed in a safe manner by:
- Ensuring that work planning is performed prior to starting work by:
- Defining the work
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- scope
- Analyzing associated hazards
- Developing controls such that hazards are identified and mitigated
- Providing work authorization processes tailored to the type of work that ensure that controls, procedures,
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- and resources are in place
...
- . These processes may include:
- Job Hazards Analysis (JHA)
...
- for work done by workers and affiliates
- Task-based Job Hazards Analysis for unpredictable, short-term, or unusual work done by workers and affiliates
- Subcontractor Job Hazards Analysis (sJHA)
- Construction subcontractors' ES&H submittal package (Construction JHA
...
- )
- Activity Hazard Documents (AHDs) for higher-hazard work
- Temporary Work Authorization (TWA)
- Biosafety Work Authorization
- Radiological Work Authorization (RWA)
- Facility Work Authorization
- Ensuring that the process and authorizations are documented prior to starting work
B. Persons Affected
Berkeley Lab employees, visitors, affiliates, and subcontractors who perform work in technical areas or on construction sites
C. Exceptions
Those not performing hands-on work, who work 100% at a site not managed by the Berkeley Lab, or who work 100% of the time on the UC Berkeley Campus
D. Policy Statement
- Safety of all operations at Berkeley Lab is managed according to the principles outlined in LBNL PUB-3140, Integrated Environment, Safety, & Health
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- Management Plan: Integrated Safety Management (ISM) System.
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- Defining work
- Analyzing hazards and risks
- Establishing controls
- Performing work
- Feedback and improvement
- Using these principles, line management is responsible for assuring safety of its operations by identifying work hazards and developing and implementing tailored controls prior to authorizing work to proceed. The EHS Division collaborates with line management to identify hazards and controls by:
- Identifying appropriate safety standards and requirements
- Providing institutional tools, procedures, and methods to facilitate control of hazards and compliance with requirements;
- Providing subject-matter-expert support
- Work authorization, a key principle in safe work planning, is a hazard
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- review and management approval process designed to ensure that procedures, controls, and resources are in place before the work begins. All work at Berkeley Lab proceeds under authorization.
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- Institutional authorization processes have been developed and tailored to facilitate line management authorization activities under a variety of administrative circumstances as follows:
- For Berkeley Lab employees and affiliates, line management authorization
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- for routine work is granted using the Job Hazards Analysis (JHA) program. Work Process A discusses the JHA, and the Job Hazards Analysis program provides detailed requirements.
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- Operations in a particular facility, under certain circumstances, may require authorization. Work Process B provides general guidance on
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- facility-
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- based authorizations, while Appendix C
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- of the Safe Work Authorizations program in the ES&H Manual provides
a precise process for each type ofAnchor _GoBack _GoBack
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- facility-
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- based authorization.
- Formal
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- authorizations are generally required for more extensive or inherently dangerous work. Trigger levels for such authorizations are located in Appendix B of the Safe Work Authorizations program in the ES&H Manual. Work Process C describes the process for
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- formal authorizations.
- The Temporary Work Authorization (TWA) process, which is described in Work Process C.2, may be used if it:
- Is not a permanent component of ongoing work
- Does not involving elevated hazards
- Is of a short-term duration (two weeks or less)
- Has a limited and clearly defined scope
- For non-construction subcontractors, the Subcontractor Job Hazards Analysis (sJHA) program is used to ensure that all non-construction subcontractor work is performed safely and in accordance with Berkeley Lab requirements.
- For construction activities, Construction Safety Program Work Process C is used to ensure that construction subcontractors adequately evaluate hazards and implement safety controls.
- The Biosafety Authorization System (BAS) database is an inventory of Berkeley Lab Biosafety Work Authorizations, including Biological Use Authorizations (BUAs), Biological Use Registrations (BURs), and Biological Use Notifications (BUNs).
- Radiological Work Authorization and Permit Programs are described in ES&H Manual Section 21.6, Radiological Work Authorization and Permit Programs.
E. Roles and Responsibilities
Role | Responsibility |
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Employees, |
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visitors, and |
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affiliates |
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Principal |
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investigators, |
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managers, |
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supervisors, and |
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work leads |
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Division |
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directors |
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Facilities Division |
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F. Definitions/Acronyms
Term | Definition |
Line |
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management authorization | An authorization that is either implied from other documentation, or is explicit but administered by the responsible division doing the work. Examples include the Job Hazards Analysis (JHA), Subcontractor Job |
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Hazards Analysis (sJHA) for non-construction subcontractors, and Contractor JHA for construction subcontractors. |
Formal |
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authorization | A written document, authorized by the responsible division with |
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EHS Division review and concurrence, that describes the scope of work |
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, required procedures and controls |
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, authorized materials and equipment to be used |
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, and staff authorized to conduct the work. Examples include Radiological Work Authorizations, Activity Hazard Documents, research involving human or animal subjects, and some high-pressure work. |
Facility- |
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based authorization | Hazards analyses and controls are based on the facility as a whole rather than on an individual operation. Examples include Safety Analysis Documents, air and water discharge permits, and NEPA/CEQA analyses. |
G. Recordkeeping Requirements
Record | Database/Retention Location | Owner |
JHAs | JHA Database |
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EHS | |
AHDs | AHD Database |
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EHS | |
sJHAs | sJHA Database |
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EHS | |
RWA | RADAR |
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EHS |
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Biosafety Work Authorization |
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EHSS – Biosafety Officer Files
Biosafety Authorization System (BAS) | EHS |
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TWAs | Maintained by the authorizing division |
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EHSS
Authorizing Division | ||
Construction JHA packages | Construction Project Documents | Facilities Division |
Facility-Based Authorizations | Maintained by the host Division | Host Division |
EHS |
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Training Records | JHA/ |
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EHS Training Database |
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EHS |
H. Implementing Documents
Document Number | Title | Type |
07.02.003.001 | Program | |
07.02.003.002 | Work Process A, Line Management Authorizations for Routine or Special Hazards | Work Process |
07.02.003.003 | Work Process B, Facility-Based Authorizations | Work Process |
07.02.003.004 | Work Process C, Formal Authorizations for Increased Hazards | Work Process |
07.07.007.001 | Construction Safety | Program |
07.07.018.001 | Lasers | Program |
07.08.001.001 | Radiation Safety | Program |
07.07.004.001 | Biosafety | Program |
03.02.002.001 | Research with Human and Animal Subjects | Program |
07.02.004.001 | sJHA – Subcontractor Job Hazards Analysis | Program |
07.02.004.002 | Work Process A, sJHA Process Overview | Work Process |
07.02.004.003 | Work Process B, Creating an sJHA | Work Process |
07.02.004.004 | Work Process C, Training and Orientation | Work Process |
07.02.001.001 | Job Hazards Analysis | Program |
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I. Contact Information
Activity Hazard Document Guidance and JHA Subject Matter Contact
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sJHA - Subcontractor Safety Assurance Program Manager Construction Safety Radiation Protection Biosafety Officer
EHS Division
J. Revision History
Date | Revision | By whom | Revision Description | Section(s) affected | Change Type |
1/2/2012 | 0 | J. Heim | Reformat for wiki (brief) | All | Minor |
12/18/2012 | 1 | J. Heim | Reformat for wiki (policy) | All | Minor |
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1/14/12014 | 1.1 | W. Wells | Revise as Policy Overview | All | Minor |
| Anchor | ||||
|---|---|---|---|---|
|
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Title: |
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Hazard Analysis & Work Authorization Policy and Overview | |
Document number | 07.02.003.000 |
Revision number | 1.1 |
Publication date: |
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1/ |
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14/ |
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2014 |
Effective date: |
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1/ |
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14/ |
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2014 |
Next review date: |
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1/ |
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14/ |
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2017 | |
Policy Area: | Safe Work Authorization |
RPM Section (home) | Environment, Safety and Health |
RPM Section (cross-reference) | none |
Functional Division |
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EHS | |
Prior reference information (optional) | PUB-3000 Chapter 6 |
Source Requirements Documents
- Title 29, Code of Federal Regulations, Section 1910.119, Process Safety Management of Highly Hazardous Chemicals
- DOE Order 420.2C, Safety of Accelerator Facilities
- DOE Order 435.1, Radioactive Waste Management (only those sections/subchapters adopted into the current Contract 31 ESH Standards set)
- California Public Resources Code, Section 21000 et seq. (CEQA, California Environmental Quality Act)
- Title 19, California Code of Regulations, Section 2770.5, List of Substances
- Title 22, California Code of Regulations, Section 66260.1 et seq., California Hazardous Waste Regulations
Other Driving Requirements
- Title 42, United States Code, Section 4321 et seq. (NEPA, National Environmental Policy Act)
Implementing Documents
Document Number | Title | Type |
07.02.003.001 | Program | |
07.02.003.002 | Work Process A, Line Management Authorizations for Routine or Special Hazards | Work Process |
07.02.003.003 | Work Process B, Facility-Based Authorizations | Work Process |
07.02.003.004 | Work Process C, Formal Authorizations for Increased Hazards | Work Process |
07.07.007.001 | Construction Safety | Program |
07.07.018.001 | Lasers | Program |
07.08.001.001 | Radiation Safety | Program |
07.07.004.001 | Biosafety | Program |
03.02.002.001 | Research with Human and Animal Subjects | Program |
07.02.004.001 | sJHA – Subcontractor Job Hazards Analysis | Program |
07.02.004.002 | Work Process A, sJHA Process Overview | Work Process |
07.02.004.003 | Work Process B, Creating an sJHA | Work Process |
07.02.004.004 | Work Process C, Training and Orientation | Work Process |
07.02.001.001 | Job Hazards Analysis | Program |
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ADDITIONAL INFORMATION
Title: |
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Hazard Analysis & Work Authorization Policy and Overview | |
Document number | 07.02.003.000 |
Revision number | 1.1 |
Publication date: |
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1/ |
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14/ |
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2014 |
Effective date: |
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1/ |
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14/ |
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2014 |
Next review date: |
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1/ |
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14/ |
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2017 | |
Policy Area: | Safe Work Authorization |
RPM Section (home) | Environment, Safety and Health |
RPM Section (cross-reference) |
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None |
Functional Division |
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EHS |
Author name/contact info |
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W. |
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Wells | |
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Revision 0 publication date | 1/2/2012 |
Retirement date |
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Prior reference information (optional) |
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Inputs from more than one Functional Area? |
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List additional Functional Areas & contacts |
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Inputs from more than one Policy Area? |
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List additional Policy Areas & contacts |
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30-day notification needed? |
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30-day start date |
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30-day end date |
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LDAP protected? |
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Need TABL reminders? |
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Frequency |
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Brief reminder text: |
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Approval Sheet for this revision received (date) |
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Keyword search words, phrases:
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Key labels/tags:
- (Policy Area 1), (Policy Area 2), (Section)
New terms that need to be added to Glossary/Acronym list:
- (list items not found and context (Policy Area name) – full definition would be included in Policy)
Implementing Documents restricted to department/functional use
(optional – these will be used for tracing between requirements and associated documents)
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Side bars:
Side bar 1 location (cite by Policy Section # - for example: Section
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D.
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2.
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a)
Sidebar 1 text:
Sidebar 2 location
Sidebar 2 text:
Sidebar 3 location
Sidebar 3 text:
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