Title: |
Vehicles, Management of Laboratory or Government Fleet |
Publication date: |
7/27/2020 |
Effective date: |
7/27/2020 |
BRIEF
Policy Summary
This policy provides guidance on the management and maintenance of any Berkeley Lab-, Department of Energy (DOE)-, or General Services Administration (GSA)-owned vehicle.
Who Should Read This Policy
This policy applies to all employees who operate Laboratory or government vehicles, vehicle custodians, Laboratory divisions, and the Fleet Operations staff.
To Read the Full Policy, Go To:
The POLICY tab on this wiki page
Related Policy
Vehicles, Use of Laboratory or Government, document number 09.05.005.000
Contact Information
Fleet/Contracted Services Manager
Facilities Division
Title: |
Vehicles, Management of Laboratory or Government Fleet |
Publication date: |
7/27/2020 |
Effective date: |
7/27/2020 |
POLICY
A. Purpose
This policy provides guidance on the management and maintenance of any Berkeley Lab-, Department of Energy (DOE)-, or General Services Administration (GSA)-owned vehicle.
B. Persons Affected
This policy applies to all employees who operate Laboratory or government vehicles, vehicle custodians, Laboratory divisions, and the Fleet Operations staff.
C. Exceptions
Not applicable
D. Policy Statement
- Berkeley Lab requires operators of Laboratory or government cars, trucks, and electric vehicles to have a valid California driver's license or a California-recognized license issued by the employee's state of legal residence.
- Fleet Operations of the Facilities Division is responsible for the maintenance and management of Laboratory or government fleet vehicles.
- Vehicles are assigned to various groups through custodians who are directly responsible for their proper use. These vehicles are required to meet specific usage criteria (see Fleet Procedure: Local Use Objectives [LUO]).
- DOE has supplied the Laboratory with a fleet of cars, trucks, and electric carts to support the Laboratory's scientific mission. Berkeley Lab provides each department with convenient transportation to meet its mission in the most cost-efficient manner. The minimum number of vehicles will be retained to satisfy program and Environment, Safety & Health requirements.
E. Roles and Responsibilities
Role |
Responsibility |
Fleet Manager |
|
Fleet Administration |
|
Custodian Responsibilities |
|
Driver Responsibilities |
|
F. Definitions/Acronyms
None
G. Recordkeeping Requirements
The Fleet Administrator maintains all records for three years.
H. Implementing Documents
Document number |
Other reference number |
Title |
Type |
09.05.008.002 |
FLEET-004 |
Fleet Procedure: General Information/Vehicle Acquisition |
Procedure |
09.05.008.003 |
FLEET-001 |
Fleet Procedure: Maintenance |
Procedure |
09.05.008.004 |
FLEET-005 |
Fleet Procedure: Global Positioning System (GPS) |
Procedure |
09.05.008.005 |
FLEET-003 |
Fleet Procedure: Local Use Objectives (LUO) |
Procedure |
09.05.008.006 |
FLEET-002 |
Fleet Procedure: Off-Site/Overnight Use of a Vehicle |
Procedure |
I. Contact Information
Fleet/Contracted Services Manager
Facilities Division
J. Revision History
Date |
Revision |
By whom |
Revision Description |
Section(s) affected |
Change Type |
1/2/2012 |
0 |
K. Porter |
Rewrite for the wiki (brief) |
all |
Minor |
12/4/2012 |
1 |
K. Porter |
Rewrite for the wiki (policy) |
all |
Minor |
3/26/2013 | N/A | K. Porter | Linked Implementing Documents |
|
Editorial |
12/12/2013 | N/A | J. Braithwaite | Add missing SRD | Document Info tab, SRD | Editorial |
3/3/2015 | 1.1 | J. Braithwaite | Three-year periodic review | Contact Information, Policy (D, E) | Minor |
2/27/2020 | 1.2 | H. Pinto | Updated Custodian and Driver Responsibilities | E | Minor |
DOCUMENT INFORMATION
Title: |
Vehicles, Management of Laboratory or Government Fleet |
Document number |
09.05.008.000 |
Revision number |
1.2 |
Publication date: |
2/27/2020 |
Effective date: |
2/27/2020 |
Next review date: |
2/27/2023 |
Policy Area: |
Vehicles at LBNL |
RPM Section (home) |
Facilities Management |
RPM Section (cross-reference) |
none |
Functional Division |
Facilities |
Prior reference information (optional) |
Source Requirements Documents
- Contract 31, Clause I.109, DEAR 952.208-7, Tagging of Leased Vehicles (Apr 1984) (prev. I.065)
- Contract 31, Clause I.159, DEAR 970.5244-1, Contractor Purchasing System (Aug 2016), (PF 2013-64, PF 2015-17) (SC alternate Sep 2018) (prev. I.114)
- Contract 31, Clause I.114, DEAR 952.223-78 Sustainable Acquisition Program (Oct 2010) (prev. I.138)
- Executive Order 13514, Federal Leadership in Environmental, Energy, and Economic Performance
- Executive Order 13423, Strengthening Federal Environmental, Energy, and Transportation Management
Other Driving Requirements
Implementing Documents
Document number |
Other reference number |
Title |
Type |
09.05.008.002 |
FLEET-004 |
Fleet Procedure: General Information/Vehicle Acquisition |
Procedure |
09.05.008.003 |
FLEET-001 |
Fleet Procedure: Maintenance |
Procedure |
09.05.008.004 |
FLEET-005 |
Fleet Procedure: Global Positioning System (GPS) |
Procedure |
09.05.008.005 |
FLEET-003 |
Fleet Procedure: Local Use Objectives (LUO) |
Procedure |
09.05.008.006 |
FLEET-002 |
Fleet Procedure: Off-Site/Overnight Use of a Vehicle |
Procedure |