Lawrence Berkeley National Laboratory masthead LBNL Home A-Z Index U.S. Department of Energy logo Phone Book Jobs Search

RPM

REQUIREMENTS AND POLICIES MANUAL

Search the RPM
 
Home

Sustainability Standards for Operations

Skip to end of metadata
Go to start of metadata

    Title:

    Sustainability Standards for Operations

    Publication date:

    2/10/2020

    Effective date:

    2/10/2020

    BRIEF

    Policy Summary

    This policy identifies sustainability standards for facility operations at Berkeley Lab.

    Who Should Read This Policy

    This policy applies to the Berkeley Lab community in general and is implemented by members of the Lab community, including persons involved with Berkeley Lab operations such as building managers, staff in Facilities (plumbers, landscapers, etc.) and Sustainable Berkeley Lab, and subcontractors.

    To Read the Full Policy, Go To:

    The POLICY tab on this wiki page

    Contact Information

    Chief Sustainability Officer

    Directorate

    sbl@lbl.gov

    Title:

    Sustainability Standards for Operations

    Publication date:

    2/10/2020

    Effective date:

    2/10/2020

    POLICY

    A. Purpose

    This policy identifies sustainability standards for facility operations at Berkeley Lab.

    B. Persons Affected

    This policy applies to the Berkeley Lab community in general and is implemented by members of the Lab community, including persons involved with Berkeley Lab operations such as building managers, staff in Facilities (plumbers, landscapers, etc.) and Sustainable Berkeley Lab, and subcontractors.

    C. Exceptions

    Not applicable.

    D. Policy Statement

    1. Energy and Water Management
      1. Commitment. Lawrence Berkeley National Lab (Berkeley Lab), a major scientific research institution supported by the U.S. Department of Energy through its Office of Science, is committed to:
        1. Achieving continual improvement in facility energy and water management and performance.
        2. Setting and reviewing objectives and targets consistent with this policy statement.
        3. Making information and resources available to achieve energy and water objectives and targets.
        4. Complying with applicable requirements related to energy and water performance.
        5. Maintaining processes to procure energy- and water-efficient products and services.
        6. Demonstrating leadership in design activities that impact energy and water consumption.
      2. Goals. Berkeley Lab maintains a list of its current sustainability goals and requirements (see Berkeley Lab Sustainability Goals and Requirements under "Implementing Documents"). This document includes a summary of key quantitative targets and an inventory of all goals including those arising from federal, University of California, and State of California sources.
      3. Management Practice. To ensure that energy and water management activities are strategic, effective, and persistent, energy and water management practices at Berkeley Lab are described and managed according to a manual that follows ISO 50001, an international energy management standard. See the Energy and Water Management System Manual under the "Implementing Documents" section of this policy. ISO 50001 activities are coordinated with the Lab's Environmental Management System, which is based on ISO 140001. See the Berkeley Lab Policy on the Environmental Management System.
      4. Lighting.  Light-emitting diode (LED) technologies with controls are the current standard for lighting at the Lab. Any lighting maintenance activities, such as re-lamping, should follow the guidance at lightingprojects.lbl.gov to select appropriate lighting solutions that:
        1. Consider the lifecycle and purpose of the location or building.
        2. Conform to existing safety, occupant, energy, environmental, and lighting standards, as applicable.
        3. Provide the lowest lifecycle cost while meeting multiple performance objectives.
        4. Establish appropriate controls based on occupancy, vacancy, or schedules.
      5. Landscape Irrigation Watering. Ongoing, automated irrigation watering at Berkeley Lab is prohibited. Three limited exceptions are provided:
        1. The Lab may do automated drip irrigation watering for a period up to 18 months to establish new landscaping.
        2. The Lab may designate very limited portions of some sites (for example, less than a quarter of the landscaped area) in which drought-tolerant landscaping receives drip irrigation that is controlled to provide the minimum amount of water needed to sustain plantings for limited periods of extreme drought. 
        3. The Lab may do occasional watering by hand as necessary to prevent loss of landscaping.
      6. Water-Conserving Restroom Fixtures. As equipment wears out or needs replacement, Berkeley Lab and its subcontractors shall provide fixtures with a WaterSense Label, where applicable, that meet the flow specifications listed in the Plumbing Fixture Flow Requirements. Replacement equipment in restrooms shall not use batteries for automation, except in cases where equipment is designated as accessible and a manual or non-battery-operated option is not available.
      7. No Single-Pass Cooling. Single-pass cooling refers to the use of a cold-water supply as a source of cooling in which water is run through a piece of laboratory or building cooling system equipment to a drain. This policy is intended to eliminate water waste associated with single-pass cooling at Berkeley Lab and fulfill the requirements of similar policy in the  Sustainable Water Systems portion of the University of California Policy on Sustainable Practices.
        1. Laboratory Equipment. New and existing equipment requiring liquid cooling shall be connected as available to a building treated water system or to a campus chilled water system through an intervening heat exchange system.
        2. Building Cooling Systems. Berkeley Lab will not rely on single-pass cooling as an ongoing cooling strategy for building cooling systems.
    2. Zero Waste and Waste Reduction
      1. Goals. Berkeley Lab will reduce, reuse, recycle, and compost all discarded materials to the maximum extent feasible before disposing of material through landfilling or a destructive disposal method (for example, incineration). Materials shall be processed to promote their highest and best use. These approaches enable the Lab to fulfill zero waste and waste reduction requirements of the University of California Policy on Sustainable Practices. Zero waste is defined as diverting at least 90% of municipal solid waste material from the landfill through recycling and composting. Policies on regulated waste can be found at the Environment Health and Safety Division website
      2. Sorting of Discarded Material. Achieving zero waste and waste reduction goals requires all Lab occupants to take responsibility for initial sorting of discarded material. Custodians are not obligated to service waste containers in personal work spaces where contents in landfill bins are compostable or recyclable. Guidance on how to sort materials can be found at WasteGuide.lbl.gov. 
      3. Waste Audits. To inform progress against zero waste goals, Sustainable Berkeley Lab will audit the waste coming from individual buildings on a regular basis and measure the diversion and contamination of waste streams. The audit results will be made publicly available. Audit results will include contamination rates: the portion of items placed in the landfill that could be composted or recycled.
      4. Building Managers. Sustainable Berkeley Lab will rely on building managers to assist in making continual improvement toward a minimum of 90% waste diversion. This may include:
        1. Providing adequate space for central waste diversion stations, foam peanut bins, plastic film bins, and any other diversion bins identified through waste audit results. 
        2. Alerting Sustainable Berkeley Lab to the need for additional central waste stations, removal of single waste containers, and improved signage. 
        3. Working with Sustainable Berkeley Lab to create and implement an action plan to reduce contamination rates. 
        4. Reporting on the suitability of outside bins to accommodate waste streams. 
      5. Division Leadership. The Division Business Manager or Deputy for Operations will work with Sustainable Berkeley Lab to:
        1. Issue communications to people in the division about everyone's responsibility to sort their own waste. 
        2. Communicate audit results and the measures identified in action plans to meet the waste goals. Where (underdesk) waste bins are a significant ongoing source of contamination to the waste stream that prevents meeting diversion goals, Sustainable Berkeley Lab will partner with leadership to remove them.  
        3. Request that employees in the division take voluntary waste diversion training as available in the Lab's learning management system.
      6. Events. Laboratory-sponsored events shall strive to minimize the generation of all waste, divert at least 90% of waste from landfill, and strive to reduce the amount of overall waste generated. Event planners shall follow the guidelines in the Berkeley Lab Zero Waste Events Toolkit for specifics on how to plan for and host zero-waste events. Caterers must comply with the Zero Waste Catering Guidelines
      7. Food Services. The following are standard requirements as incorporated into the Lab's food service subcontracts (for example, the cafeteria service contract). 
        1. Food Service Ware
          1. The food service vendor shall minimize reliance on single-use food service ware in favor of reusable items. Food service ware refers to eating utensils, plates, cups, and similar items used by customers for dining and takeout.
          2. In cases where disposable food service ware is used, items must be compostable by the Lab's current waste hauler. The Lab will approve items based on verification by its current waste hauler. 
          3. In cases where disposable foodservice ware is used, it must meet the requirements listed in Acceptable Food Service Ware at Berkeley Lab.
          4. Where sanitation regulations permit, food service vendors shall provide customers a discount for using their own food service ware.
          5. Food service vendors may and are encouraged to implement a charge for disposable food service ware where reusable options exist and post it visibly. They must also follow the City of Berkeley's Single Use Disposable Foodware and Litter Reduction Ordinance as well as applicable requirements from the State of California and the University of California. 
          6. A food service vendor that uses the Lab's cafeteria dishwashing facility must provide a service to wash reusable plates, cups, and utensils.
        2. Food Waste
          1. The food service vendor shall divert all food waste from landfill in accordance with the Lab's waste diversion system. 
          2. The food service vendor must have a food waste prevention plan that outlines recovery and recycling solutions, consistent with the principles outlined in Restaurant Food Waste Action Guide, distributed by Rethink Food Waste.
          3. The food service vendor must track food waste (by weight) and report metrics to the Lab quarterly. 
          4. The cafeteria vendor must establish a regular mechanism to donate edible food.
          5. Cafeteria vendors are encouraged to recycle used cooking oil.
      8. Material Handling Services. The Lab relies on subcontracts for material handling services related to recycling, compost, and solid waste collection and processing. In the selection of vendors for material handling services:
        1. Preference will be given to vendors that (1) demonstrate transparency with respect to the final disposition of collected materials, (2) follow a hierarchy of processing materials for their highest and best use over the entire material lifecycle, and (3) are able to pick up waste materials on demand using the best available technology for waste hauling.
        2. Berkeley Lab will consider using multiple vendors for different streams to optimize materials management.
        3. Berkeley Lab intends to collect waste diversion data from its subcontractors on a minimum of a quarterly basis. Preference shall be given to haulers who can provide this data more frequently. 
    3. Green Cleaning
      1. Berkeley Lab will follow EPA's Recommendations of Specifications, Standards, and Ecolabels for Federal Purchasing (EPA-Recommended Standards) for custodial products, including cleaners (carpet, glass, multipurpose), floor care products, hand soap, toilet tissue, paper towels, and waste basket liners. Berkeley Lab intends that 100% of cleaning products, 100% of paper products, and 100% of waste bin liners meet the EPA-Recommended Standards. Performance will be measured based on the amount of spend used for each product service category.
      2. In order to minimize Berkeley Lab's environmental impact, custodial staff should make every effort to:
        1. Purchase products in concentrated form when available.
        2. Dilute and use products at the minimum strength necessary to be effective and according to product recommendations.
        3. Minimize the use of products with volatile organic compounds (VOCs).
        4. Eliminate the use of aerosol products and products containing phosphates.
        5. Purchase products in packaging that is minimized and is made of post-consumer recycled and/or recyclable materials.
      3. The Berkeley Lab Green Cleaning Guide includes additional information to assist custodial supervisors in implementing this policy.
    4. Pest Control Services
      1. Pest control at Berkeley Lab is performed through subcontracts with licensed pest-control vendors in accordance with integrated pest management practices (see definition in Section F). Pests are a safety and health hazard, and require prompt control.
      2. To avoid poisoning of non-target organisms, Berkeley Lab shall issue subcontracts that: 
        1. Prohibit the use of anticoagulant rodenticides (non-anticoagulant rodenticides are identified at the Safe Rodent Control Resource Center).
        2. Outline steps to avoid the use of rodenticides, including eliminating habitat (such as removing ivy), eliminating rodent food and water sources, and using enclosed snap traps or electric traps.
        3. Allow for deployment of rodenticides only after other means of control have failed.
      3. Berkeley Lab shall issue subcontracts that highlight the use of humane practices (for example, no sticky or glue traps to be used for smaller pests). If larger pests (such as raccoons or skunks) require removal for control, they should be trapped and released.

    E. Roles and Responsibilities

    Role

    Responsibility

    Building Managers

    Implementing policy 2.d, "Zero Waste and Waste Reduction — Building Managers."

    Berkeley Lab Community

    Implementing policy 2.a, "Zero Waste and Waste Reduction — Goals," 2.b, "Zero Waste and Waste Reduction — Sorting of Discarded Material."

    Division Business Manager or Deputy for Operations

    Implementing policy item 2.e, "Zero Waste and Waste Reduction — Division Leadership."

    Facilities Division

    Implementing policy D.1.d, "Lighting," D.1.e, "Landscape Irrigation Watering," D.1f, "Water Conserving Restroom Fixtures," D.1.g, "No Single-Pass Cooling," 2.d, "Zero Waste and Waste Reduction — Building Managers," 2.g, "Zero Waste and Waste Reduction — Food Services" (through contractors), 2.h, "Zero Waste and Waste Reduction — Material Handling  Services" (through contractors), 3., "Green Cleaning," and 4., "Pest Control Services" (through contractors).

    Sustainable Berkeley Lab

    Implementing policy item 2.a, "Zero Waste and Waste Reduction — Goals," and 2.c, "Waste Audits." Overall support to implement entire policy.

    Top Management

    Defining, establishing, implementing, and maintaining the policy item D.1.a, "Commitment to Energy and Water Management."

    F. Definitions/Acronyms

    Term

    Definition





    G. Recordkeeping Requirements

    None

    H. Implementing Documents

    Acceptable Food Service Ware at Berkeley Lab
    Plumbing Fixture Flow Requirements
    Green Cleaning Guide
    EPA's Recommendations of Specifications, Standards, and Ecolabels for Federal Purchasing
    Lighting Projects Guidance
    Restaurant Food Waste Action Guide
    Zero Waste Catering Guidelines
    Zero Waste Events Toolkit

    I. Contact Information

    Chief Sustainability Officer

    Directorate

    sbl@lbl.gov

    J. Revision History

    Date

    Revision

    By whom

    Revision Description

    Section(s) affected

    Change Type

    10/8/2019

    0

    J. Elliott

    New

    All

    Major

    DOCUMENT INFORMATION

    Title:

    Sustainability Standards for Operations

    Document number

    09.08.001.000

    Revision number

    0

    Publication date:

    2/10/2020

    Effective date:

    2/10/2020

    Next review date:

    2/10/2023

    Policy Area:

    Sustainability

    RPM Section (home)

    Facilities Management

    RPM Section (cross-reference)

    None

    Functional Division

    Sustainability Office

    Prior reference information (optional)

    None

    Source Requirements Documents

    DOE Order 436.1: Departmental Sustainability
    Executive Order 13834: Efficient Federal Operations
    University of California Policy on Sustainable Practices
    For a summary of all sustainability requirements at Berkeley Lab, including those included in the Source Requirements Documents above, See Berkeley Lab Sustainability Goals and Requirements.

    Other References

    Energy and Water Management System Manual
    Environment Health and Safety Division
    Safe Rodent Control Resource Center

    Implementing Documents

    Acceptable Food Service Ware at Berkeley Lab
    Plumbing Fixture Flow Requirements
    Green Cleaning Guide
    EPA's Recommendations of Specifications, Standards, and Ecolabels for Federal Purchasing
    Lighting Projects Guidance
    Restaurant Food Waste Action Guide
    Zero Waste Catering Guidelines
    Zero Waste Events Toolkit

    • No labels