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Photography, Video, and Audio Recordings

    Title: Photography, Video, and Audio Recordings
    Publication date: 5/12/2017
    Effective date: 5/12/2017

    BRIEF

    Policy Summary

    Photography, video, and audio recording at Berkeley Lab is used extensively to accomplish Berkeley Lab's scientific mission and work. Protective Services manages and authorizes institutional and investigative recordings and device installations. Berkeley Lab will balance the privacy rights of individuals accessing Berkeley Lab-owned, -leased, or -controlled property with its own rights and needs for such recordings.

    Who Should Read This Policy

    Visitors, employees, affiliates, rehired retirees, contractors, subcontractors, consultants, undergraduate and graduate students, postdoctoral fellows, and faculty.

    To Read the Full Policy, Go To:

    The POLICY tab on this wiki page

    Contact Information

    Protective Services
    ps@lbl.gov

    Title: Photography, Video, and Audio Recordings
    Publication date: 5/12/2017
    Effective date: 5/12/2017

    POLICY

    A. Purpose

    This policy provides guidance on the installation and use of still and video cameras and audio recording devices.

    B. Persons Affected

    This policy applies to all persons, including visitors, employees, affiliates, rehired retirees, contractors, subcontractors, consultants, undergraduate and graduate students, postdoctoral fellows, and faculty, who enter Berkeley Lab-owned, -leased, or -controlled properties or facilities.

    C. Exceptions

    The following exceptions are exempt from this policy:

    • Law enforcement investigations authorized through valid legal processes
    • Audio and video streaming and recording devices built into computers and/or cellular phones used in and for office-related purposes

    D. Policy Statement

    1. The use of cameras, audio, and/or video recording or streaming devices must be used in full compliance with all applicable state and federal laws.
    2. For security, identification, investigation, safety, fire detection, emergency management, traffic management, and/or wildlife management purposes, Protective Services operates fixed and portable camera systems that record activity. Berkeley Lab property is posted with signs notifying all persons that their activity may be subject to surveillance monitoring and recording.
    3. No person may install a camera or recording device nor use such a device to monitor people or property or to record or video stream on Laboratory-owned, -leased, or -controlled property or facilities for any of the purposes listed above in Section D.2 of this policy without the written approval of Protective Services.
    4. Protective Services must request the approval of the Laboratory Counsel or the Chief Operating Officer to install concealed cameras and recording devices when necessary to detect and/or provide evidence of theft, fraud, or misconduct on Laboratory-owned, -leased, or -controlled property or facilities.
    5. Protective Services, with approval by the Laboratory Counsel and/or the Chief Operating Officer, may post certain areas of the Laboratory as "No Recording" areas. In those areas, all photography and video/audio recording or streaming is prohibited.
    6. All uses other than those described above must be in compliance with the following principles and policies:
      1. Ethics and Conduct at Berkeley Lab
      2. UC Statement of Privacy Values and Privacy Principles
      3. Privacy, Monitoring, and Access without Consent
      4. Berkeley Lab Acceptable Use of Information Technology

    E. Roles and Responsibilities 

    Role Responsibility
    Managers, supervisors, and employees
    • Have the responsibility to adhere to the provisions of this policy
    Laboratory Counsel or the Chief Operating Officer
    • Approves requests submitted by Protective Services for the installation and monitoring of concealed audio and video equipment for investigative purposes
    • Approves Protective Services' requests for a "No Recording" area to be set up
    Chief, Protective Services Reviews and provides approval for requests to install a camera or recording device or to use such a device on Laboratory-owned, -leased, or -controlled property or facilities to record, stream, or monitor people or property for security, identification, investigation, safety, fire detection, emergency management, traffic management, and/or wildlife management purposes

    F. Definitions/Acronyms

    Term Definition
    Office-related Use cases for virtual communications in an office capacity such as video teleconferencing.

    G. Recordkeeping Requirements

    Protective Services will keep authorizations on file for the duration of a device's use.

    H. Implementing Documents

    I. Contact Information

    Protective Services
    ps@lbl.gov

    J. Revision History

    Date Revision By whom Revision Description Section(s) affected Change Type
    5/12/2017 0 J. Harty New policy All Major

    DOCUMENT INFORMATION

    Title: Photography, Video, and Audio Recordings
    Document number 08.02.002.000
    Revision number 0
    Publication date: 5/12/2017
    Effective date: 5/12/2017
    Next review date: 5/12/2020
    Policy Area: Physical Security
    RPM Section (home) Safeguards and Security
    RPM Section (cross-reference)  
    Functional Division Protective Services
    Prior reference information (optional)  

    Source Requirements Documents

    • None

    Implementing Documents

    • No labels

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