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REQUIREMENTS AND POLICIES MANUAL

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Aviation Management and Safety

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    Title:

    Aviation Management and Safety

    Publication date:

    1/18/2022

    Effective date:

    1/18/2022

    BRIEF

    Policy Summary

    This policy defines the guidelines and requirements for acquiring and using commercial aviation services (CAS), unmanned aircraft systems (UAS), unmanned free balloons, and tethered balloons or kites at Lawrence Berkeley National Laboratory (Berkeley Lab).

    Who Should Read This Policy

    All persons who plan and carry out work conducted in the National Airspace System (NAS), another sovereign nation's airspace, or uncontrolled airspace.

    To Read the Full Policy, Go To:

    The POLICY tab on this wiki page

    To Read the ES&H Program Details, Go To:

    ES&H Manual Chapter 48, Aviation Safety

    Contact Information

    Aviation Safety SME

    Environment, Health, and Safety Division

    Title:

    Aviation Management and Safety

    Publication date:

    1/18/2022

    Effective date:

    1/18/2022

    POLICY

    A. Purpose

    This policy describes the control standards for the conduct of aviation operations associated with work at Lawrence Berkeley National Laboratory (Berkeley Lab).

    B. Persons Affected

    All persons who plan and carry out work conducted in the National Airspace System (NAS), another sovereign nation's airspace, or uncontrolled airspace.

    C. Exceptions

    None

    D. Policy Statement

    This policy applies to any task that involves the procurement of a Commercial Aviation Service (CAS), the procurement or use of powered or unpowered unmanned aircraft systems (UAS), unmanned free balloons and tether balloons or kites used in NAS or other (controlled or uncontrolled) airspace globally in a controlled or uncontrolled manner. This policy thus applies to, and includes UAS, weather (or other types of) balloons, kites, or other airborne devices, objects, or materials. This policy covers Berkeley Lab personnel who fly or conduct research on U.S. Department of Energy (DOE) or other government aircraft.

    A task involving any of the above must be conducted in accordance with DOE and Federal Aviation Administration (FAA) regulatory requirements (see "Source Requirement Documents" under the "Document Information" tab of this policy), this Berkeley Lab Aviation Management and Safety Policy, and all specific regulations of another sovereign airspace authority when the mission is outside the United States. Projects or tasks that engage a CAS, utilize other DOE or government aircraft, or operate UAS must be vetted through the Berkeley Lab Aviation Point of Contact (APOC) and Berkeley Lab Risk Management. No UAS will be operated in the NAS without required FAA authorization. No UAS will be operated outside the NAS without governing agency authorization. The Berkeley Lab Procurement & Property Department will notify the Berkeley Lab APOC of any aviation-related procurement requests (services or equipment).
    Use of personal UAS devices for official Berkeley Lab work or for nonofficial (e.g., hobby/recreational) purposes on Berkeley Lab property (i.e., the Berkeley Lab main site or off-site locations, including Berkeley Lab project locations) is prohibited.

    To initiate an activity that will procure or use aviation-related equipment (as described above), contact the Berkeley Lab APOC, Kevin Goodwin, at [email protected] / (510) 486-5176.

    E. Roles and Responsibilities

    Managers, supervisors, and employees have the responsibility to adhere to the provisions of this policy.

    Role

    Responsibility

    Procurement & Property Department

    Notifies the Berkeley Lab APOC of intent to engage in the use of CAS or purchase and use of UAS, unmanned free balloons, tethered balloons, or kites.

    Aviation Point of Contact (APOC)    

    • Reviews procurement requests for CAS / UAS / unmanned free balloons / tethered balloons / kites.
    • Communicates DOE, FAA, and Berkeley Lab requirements to the requestor, including directing the requestor to Chapter 48 of the ES&H Manual.

    Requestor

    • Contacts the Berkeley Lab APOC.
    • Prepares safety analysis and airworthiness documents per Chapter 48 of the ES&H Manual.
    • Completes Berkeley Lab documentation, including Work Planning and Control documentation and approvals.
    • Conducts work in accordance with policy.
    • Pays for CAS inspections when required.

    F. Definitions/Acronyms

    Term

    Definition

    APOC

    Aviation Point of Contact

    CAS

    Commercial Aviation Service

    COA

    Certificate of Authorization

    FAIRS

    Federal Aviation Interactive Reporting System

    NAS

    National Airspace System

    UAS

    Unmanned Aircraft Systems

    G. Recordkeeping Requirements

    Flight logs

    H. Implementing Documents

    Document number

    Title

    Type

    12.01.002.000

    Acquisition of Goods and Services

    Policy

    I. Contact Information

    Aviation Safety SME
    Environment, Health, and Safety Division

    J. Revision History

    Date

    Revision

    By Whom

    Revision Description

    Section(s) Affected

    Change Type

    12/15/2015

    0

    R. Fisher

    New policy

    All

    Major

    6/28/2016

    0.1

    R. Fisher

    Change contact information

    Brief (Contact Information); Policy sections D, I, and J

    Minor

    1/18/2022

    1.0

    K. Goodwin

    Reference to new, more detailed ES&H Chapter 48

    All

    Minor

    DOCUMENT INFORMATION

    Title:

    Aviation Management and Safety

    Document number

    07.02.006.000

    Revision number

    1.0

    Publication date:

    1/18/2022

    Effective date:

    1/18/2022

    Next review date:

    1/18/2025

    Policy Area:

    Hazard Analysis & Work Authorization Programs

    RPM Section (home)

    Environment, Safety and Health

    RPM Section (cross-reference)

    No

    Functional Division

    EHS

    Prior reference information (optional)


    Source Requirements Documents

    • DOE Order 440.2c (06-22-2011), Aviation Management and Safety
    • Title 14 of the Code of Federal Regulations (14 CFR), Aeronautics and Space – relevant sections

    Implementing Documents

    Document number

    Title

    Type

    12.01.002.000

    Acquisition of Goods and Services

    Policy


    ES&H Manual Chapter 48

    ES&H Manual

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