POLICY

A. Purpose

This policy defines acceptable use of Laboratory IT at Lawrence Berkeley National laboratory (Berkeley Lab) to:

• Further the mission of Berkeley Lab
• Enforce compliance with applicable laws and regulations
• Protect the Laboratory from legal action

B. Persons Affected

This policy applies to employees and affiliates and other users of Laboratory IT, including collaborators.

C. Exceptions

Not applicable

D. Policy Statement

1. Acceptable Use
   1. Business Use (Official Use)
      1. Acceptable use is the use of Laboratory IT to accomplish tasks related to any Berkeley Lab role or position.
   2. Incidental Personal Use
      1. The Laboratory permits the incidental personal use of Laboratory IT. Incidental personal use is a privilege and the Laboratory may revoke or limit it at any time.
      2. Requirements. Incidental personal use of Laboratory IT must not:
         1. Interfere with employment or other obligations to the Laboratory
         2. Directly or indirectly interfere with the operation of Laboratory resources
         3. Burden the Laboratory with noticeable incremental cost
         4. Create a lasting association between the use and the Laboratory
         5. Portray the Laboratory or its employees in an inappropriate or unbecoming manner
      3. Expectation of Privacy. Users have no expectation of privacy when they engage in incidental personal use of Laboratory IT.
      4. Reimbursement. If a system exists for reimbursements, users must reimburse the Laboratory for incidental personal use.
2. Unacceptable Use: Users of Laboratory IT may not engage in unacceptable use. "Unacceptable use" includes, but is not limited to, use of Laboratory IT:
   1. In violation of applicable state, federal, Department of Energy, and University law or regulations, including copyright, licensing, or trademark laws
   2. In violation of Laboratory policy, including policies regarding information categories and controls, and the Lab’s Prohibited and Inadvisable Products list
   3. For personal gain or lobbying
   4. To access, store, copy, create, or transmit sexually explicit materials
   5. To gamble
   6. For harassment, retaliation, or discrimination, or in an inflammatory manner
   7. In a manner that can reasonably be expected to offend members of the community, embarrass the Laboratory, or otherwise result in a loss of public trust
   8. For gaining or attempting to gain unauthorized access to computers, networks, or other information resources
   9. For unauthorized manipulation, creation, or removal of information
   10. In a manner likely to cause harm to systems or networks
   11. To circumvent security controls on Laboratory IT or external systems
3. Sanctions: Violation of this policy may result in restriction of access to resources, disciplinary action up to and including dismissal, loss of site-access privileges, and/or referral to federal or state law-enforcement authorities for criminal or civil prosecution.

E. Roles and Responsibilities

Employees and affiliates and users of Laboratory IT are responsible for adhering to this policy.

F. Definitions/Acronyms

G. Recordkeeping Requirements

None

H. Implementing Documents

I. Contact Information

Information Technology Policy Manager
Information Technology Division
[email protected]

J. Revision History

DOCUMENT INFORMATION

Source Requirements Documents

• DOE Order 200.1A, Information Technology Management, CRD Section 2.b
• DOE Order 205.1C, Department of Energy Cybersecurity Program, CRD
• DOE Office of Science Program Cyber Security Plan, June 2010
• Berkeley Lab Senior Management requirement

Implementing Documents