Indirect Burdens Applied to Training Fellowships and Sponsored Research Career Development Projects
This policy defines the Non-DOE Training Fellowship, Sponsored Research Career Development Projects, and their related indirect burden treatment.
B. Persons Affected
This policy applies to employees who work on proposals and projects related to DOE Fellowships, Non-DOE Training Fellowships, and Sponsored Research Career Development Fellowships at Lawrence Berkeley National Laboratory (Berkeley Lab).
D. Policy Statement
DOE Fellowships, Non-DOE Training Fellowships, and Strategic Partnership Projects (SPP) Career Development Projects are excluded from the application of organization burdens; Associate Laboratory Directorate (ALD) burdens; and Office of Homeland Security, General and Administrative (General, Site Support, Off-site), Laboratory Directed Research and Development (LDRD), and Institutional General Plant Project (IGPP) rates.
In order to qualify as a DOE or Non-DOE Training Fellowship or a Sponsored Research Career Development Project, the project must meet the following conditions:
It is a formal fellowship or career-development program that is funded and approved by either DOE or a non-DOE sponsor.
The fellowships/training selections are based on a formal application and review process. The selection of individuals is based on pre-established criteria reviewed by a selection board.
The fellowship/training is for a named individual or for the benefit of a named individual. Substitution of the fellow/trainee is not permitted.
The intent is to provide support for training of the named individual in the early stages of his or her career. Training for these purposes is defined as the acquisition of new scientific skills or techniques necessary to function independently in the area in which the training has occurred.
A mentor is assigned to the fellow to ensure the fellow works towards becoming an independent researcher.
The training provides a direct benefit to Berkeley Lab work or enhances the capability of Berkeley Lab to carry out its mission.
Receipt of any combination of fellowship and/or awards while at Berkeley Lab is limited to a total of five years for a specific level of training, i.e., predoctoral or postdoctoral.
The cost of the fellowship program may consist of stipends, labor, payroll burden, travel, training, and incidental materials. The project does not include the cost to manage or operate the fellowship or training program.
DOE/Non-DOE Training Fellowship and Sponsored Research Career Development projects meeting the criteria above are exempt from the following indirect rates:
General and Administrative (General, Site Support, Off-site).
Office of Homeland Security.
E. Roles and Responsibilities
Managers, supervisors, and employees have the responsibility to ensure that a proposal or project qualifies as a training fellowship or Sponsored Research career development project before indirect rates are exempt.
Requester for Fellowship/Sponsored Research Career Development proposal or project
Completes a Non-DOE Fellowship Training Indirect Exemption Approval Form.
Obtains Budget Office approval before submitting these types of proposals.
Creates unique project IDs to capture and properly burden the cost of the fellowship/Sponsored Research career-development project.
Division Director, Deputy Division Director, or the Business Manager
Signs the Non-DOE Fellowship Training Indirect Exemption Approval Form.
Submits the signed form to the Indirect Budget Group of the Budget Office for review.
Budget Office Role
Indirect Budget Group
Reviews and approves/declines the Non-DOE Fellowship Training Indirect Exemption Approval Form.
Informs the requester, the Sponsored Projects Office, and the SPP Group by e-mail.
Works with the division to ensure that proper burdens are applied.
Ensures the Indirect Budget Group has approved these projects before opening these types of projects.
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