Title: |
Health Promotion Program |
Publication date: |
4/29/2022 |
Effective date: |
2/15/2007 |
BRIEF
Policy Summary
Lawrence Berkeley National Laboratory (Berkeley Lab) offers programs to promote the health and wellbeing of employees in coordination with University of California programs and medical benefits coverage.
Who Should Read This Policy
All Laboratory employees and supervisors
To Read the Full Policy, Go To:
The POLICY tab on this wiki page
Contact Information
For assistance with or information on health promotion examinations or services, contact
Health Services(510) 486-6266https://ehs.lbl.gov/service/health-services/
For assistance with or information on employee benefits, contact
Human Resources
[email protected]
Title: |
Health Promotion Program |
Publication date: |
4/29/2022 |
Effective date: |
2/15/2007 |
POLICY
A. Purpose
This policy describes health promotion programs at Lawrence Berkeley National Laboratory (Berkeley Lab).
B. Persons Affected
Berkeley Lab employees
C. Exceptions
None
D. Policy Statement
As a Department of Energy site, Berkeley Lab is committed to the health and wellness of all employees and considers wellness programs to be an essential component of a preventative medicine program.
Berkeley Lab provides employees and their families with opportunities for health promotion through a variety of means that are coordinated through Health Services. The program is centrally reviewed and approved by the Medical Director; however, content is a collaborative effort across the following groups:
- Health Services: provides physical health exams and wellness-associated services (e.g. vaccinations).
- Human Resources: provides access to information regarding options for employee benefits and how to access them.
- Inclusion, Diversity, Equity, and Accountability (IDEA) Office: supports several initiatives to promote well-being for all.
- University of California: provides a variety of tools for employees, including the Employee Assistance Program (EAP) and financial planning resources.
Information about upcoming health promotion offerings is disseminated via the newsletter Elements, the Healthy & Well at LBNL website, or by direct communication with employees.
E. Roles and Responsibilities
See the ES&H Manual, Chapter 3, for roles and responsibilities related to this policy's implementation.
Role |
Responsibility |
Laboratory Medical Director |
· Designs and oversees health promotion efforts offered by Health Services. · Reviews and approves the medical and behavioral aspects of employee counseling and health promotional programs, including: o Contractor-sponsored or contractor-supported EAPs; o Contractor-sponsored or contractor-supported alcohol and other substance abuse rehabilitation programs; and o Contractor-sponsored or contractor-supported wellness programs. · Assesses workforce health risks and ensures that training and immunization programs are available for workers potentially at risk. |
IDEA |
· Assists in the maintenance of the Health and Well at LBNL website. · Provides resources and support for initiatives that promote well-being. |
Health Services |
· Provides the structure and resources to support the health initiatives offered to employees. · Maintains appropriately licensed clinical staff to provide all clinical services. |
Human Resources (Benefits) |
· Responsible for providing education, consultation, and coordination of UC-sponsored benefit plans and the EAP vendor through webinars and events. · Provides one-on-one employee counseling on available UC-sponsored benefits. · Maintains the Lab’s Benefits website, to house available wellness resources through UC-sponsored plans. |
UC Office of the President |
· Maintains the benefits website that details the UC-wide health promotion and medical insurance plan documents. |
F. Definitions/Acronyms
See the ES&H Manual, Chapter 3, for technical terms related to the details of this policy and its implementation.
Term |
Definition |
Health promotion |
Activities designed to increase awareness, and inform and motivate employees to decrease their health risks |
Well-being |
A good or satisfactory condition of existence; a state characterized by health, happiness, and prosperity |
Wellness |
The quality or state of being healthy in body and mind |
G. Recordkeeping Requirements
Health Services maintains confidential medical records of employees participating in on-site health promotion activities.
Employee medical, psychological, and EAP records must be kept confidential, protected from unauthorized access, and stored under conditions that ensure their long-term preservation. Psychological records must be maintained separately from medical records and in the custody of the designated psychologist in accordance with 10 CFR 712.38(b)(2).
H. Implementing Documents
Document Number |
Other Reference |
Title |
Multiple |
ES&H Manual Chapter 3 |
Health Services |
Multiple |
Health Services |
|
02.06.008.000 |
Worker's Compensation Insurance |
|
02.02.007.000 |
||
Multiple |
ES&H Manual Chapter 1 |
General Policy and Responsibilities |
Multiple |
ES&H Manual Chapter 9 |
Emergency Management |
07.03.001.001 |
ES&H Manual Chapter 15 |
Occurrence Reporting |
07.07.012.001 |
ES&H Manual Chapter 17 |
Ergonomics |
07.07.024.001 |
ES&H Manual Chapter 19 |
Personal Protective Equipment |
07.07.004.001 |
ES&H Manual Chapter 26 |
Biosafety |
ES&H Manual Chapter 46 |
COVID-19 Prevention Program |
I. Contact Information
For assistance with or information on health promotion examinations or services, contact
Health Services
(510) 486-6266
https://ehs.lbl.gov/service/health-services/
For assistance with or information on employee benefits, contact
Human Resources
J. Revision History
Date |
Revision |
By Whom |
Revision Description |
Section(s) Affected |
Change Type |
4/29/2022 |
1.2 |
T. Durrani |
Periodic review |
All |
Minor |
8/8/2013 |
1.1 |
P. Lichty |
Review completed 7/24/13, change HR responsibilities; add UCOP responsibilities; update next review date |
Section E |
Minor |
1/2/2012 |
1 |
P. Lichty |
Rewrite for RPM |
all |
Minor |
DOCUMENT INFORMATION
Title: |
Health Promotion Program |
Document number |
02.13.005.000 |
Revision number |
1.2 |
Publication date: |
4/29/2022 |
Effective date: |
2/12/2007 |
Next review date: |
4/29/2027 |
Policy Area: |
Health Services |
RPM Section (home) |
Human Resources |
RPM Section (cross-reference) |
none |
Functional Division |
EH&S |
Prior reference information (optional) |
Source Requirements Documents
- 10 CFR 851, Appendix A, Section 8(k)(3), Worker Health and Safety Program, Occupational Medicine, Contractor-Sponsored or Contractor Supported Wellness Programs
- DOE G 440.1-1B Chg 1 (Admin Chg), Worker Safety and Health Program for DOE (Including the National Nuclear Security Administration) Federal and Contractor Employees
Implementing Documents
Document Number |
Other Reference |
Title |
Type |
Multiple |
ES&H Manual Chapter 3 |
Health Services |
Program |
Multiple |
Health Services |
Policy |
|
02.06.008.000 |
Worker's Compensation Insurance |
Policy |
|
02.02.007.000 |
Policy |
||
Multiple |
General Policy and Responsibilities |
Program |
|
Multiple |
ES&H Manual Chapter 9 |
Emergency Management |
Program |
07.03.001.001 |
ES&H Manual Chapter 15 |
Occurrence Reporting |
Program |
07.07.012.001 |
ES&H Manual Chapter 17 |
Ergonomics |
Program |
07.07.024.001 |
ES&H Manual Chapter 19 |
Personal Protective Equipment |
Program |
07.07.004.001 |
ES&H Manual Chapter 26 |
Biosafety |
Program |
ES&H Manual Chapter 46 |
COVID-19 Prevention |
Program |
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