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REQUIREMENTS AND POLICIES MANUAL

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Health Promotion Program

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    Title:

    Health Promotion Program

    Publication date:

    4/29/2022

    Effective date:

    2/15/2007

    BRIEF

    Policy Summary

    Lawrence Berkeley National Laboratory (Berkeley Lab) offers programs to promote the health and wellbeing of employees in coordination with University of California programs and medical benefits coverage.

    Who Should Read This Policy

    All Laboratory employees and supervisors

    To Read the Full Policy, Go To:

    The POLICY tab on this wiki page

    Contact Information

    For assistance with or information on health promotion examinations or services, contact
    Health Services(510) 486-6266https://ehs.lbl.gov/service/health-services/
    For assistance with or information on employee benefits, contact
    Human Resources
    [email protected]

    Title:

    Health Promotion Program

    Publication date:

    4/29/2022

    Effective date:

    2/15/2007

    POLICY

    A. Purpose

    This policy describes health promotion programs at Lawrence Berkeley National Laboratory (Berkeley Lab).

    B. Persons Affected

    Berkeley Lab employees

    C. Exceptions

    None

    D. Policy Statement

    As a Department of Energy site, Berkeley Lab is committed to the health and wellness of all employees and considers wellness programs to be an essential component of a preventative medicine program.
    Berkeley Lab provides employees and their families with opportunities for health promotion through a variety of means that are coordinated through Health Services. The program is centrally reviewed and approved by the Medical Director; however, content is a collaborative effort across the following groups:

    • Health Services: provides physical health exams and wellness-associated services (e.g. vaccinations).
    • Human Resources: provides access to information regarding options for employee benefits and how to access them.
    • Inclusion, Diversity, Equity, and Accountability (IDEA) Office: supports several initiatives to promote well-being for all.
    • University of California: provides a variety of tools for employees, including the Employee Assistance Program (EAP) and financial planning resources.

    Information about upcoming health promotion offerings is disseminated via the newsletter Elements, the Healthy & Well at LBNL website, or by direct communication with employees.

    E. Roles and Responsibilities

    See the ES&H Manual, Chapter 3, for roles and responsibilities related to this policy's implementation.

    Role

    Responsibility

    Laboratory Medical Director

    ·       Designs and oversees health promotion efforts offered by Health Services.

    ·       Reviews and approves the medical and behavioral aspects of employee counseling and health promotional programs, including:

    o   Contractor-sponsored or contractor-supported EAPs;

    o   Contractor-sponsored or contractor-supported alcohol and other substance abuse rehabilitation programs; and

    o   Contractor-sponsored or contractor-supported wellness programs.

    ·       Assesses workforce health risks and ensures that training and immunization programs are available for workers potentially at risk.

    IDEA

    ·       Assists in the maintenance of the Health and Well at LBNL website.

    ·       Provides resources and support for initiatives that promote well-being.

    Health Services

    ·       Provides the structure and resources to support the health initiatives offered to employees.

    ·       Maintains appropriately licensed clinical staff to provide all clinical services.

    Human Resources

    (Benefits)

    ·       Responsible for providing education, consultation, and coordination of UC-sponsored benefit plans and the EAP vendor through webinars and events.

    ·       Provides one-on-one employee counseling on available UC-sponsored benefits.

    ·       Maintains the Lab’s Benefits website, to house available wellness resources through UC-sponsored plans.

    UC Office of the President

    ·       Maintains the benefits website that details the UC-wide health promotion and medical insurance plan documents.

    F. Definitions/Acronyms

    See the ES&H Manual, Chapter 3, for technical terms related to the details of this policy and its implementation.

    Term

    Definition

    Health promotion

    Activities designed to increase awareness, and inform and motivate employees to decrease their health risks

    Well-being

    A good or satisfactory condition of existence; a state characterized by health, happiness, and prosperity

    Wellness

    The quality or state of being healthy in body and mind

    G. Recordkeeping Requirements

    Health Services maintains confidential medical records of employees participating in on-site health promotion activities.

    Employee medical, psychological, and EAP records must be kept confidential, protected from unauthorized access, and stored under conditions that ensure their long-term preservation. Psychological records must be maintained separately from medical records and in the custody of the designated psychologist in accordance with 10 CFR 712.38(b)(2).

    H. Implementing Documents

    Document Number

    Other Reference

    Title

    Multiple

    ES&H Manual Chapter 3

    Health Services

    Multiple

    RPM, Chapter 1, Section 1.12

    Health Services

    02.06.008.000

    RPM, Chapter 2, Section 2.15

    Worker's Compensation Insurance

    02.02.007.000


    Nonsmoking Policy

    Multiple

    ES&H Manual Chapter 1

    General Policy and Responsibilities

    Multiple

    ES&H Manual Chapter 9

    Emergency Management

    07.03.001.001

    ES&H Manual Chapter 15

    Occurrence Reporting

    07.07.012.001

    ES&H Manual Chapter 17

    Ergonomics

    07.07.024.001

    ES&H Manual Chapter 19

    Personal Protective Equipment

    07.07.004.001

    ES&H Manual Chapter 26

    Biosafety


    ES&H Manual Chapter 46

    COVID-19 Prevention Program

    I. Contact Information

    For assistance with or information on health promotion examinations or services, contact

    Health Services
    (510) 486-6266
    https://ehs.lbl.gov/service/health-services/

    For assistance with or information on employee benefits, contact

    Human Resources

    [email protected]

    https://benefits.lbl.gov/

    J. Revision History

    Date

    Revision

    By Whom

    Revision Description

    Section(s) Affected

    Change Type

    4/29/2022

    1.2

    T. Durrani

    Periodic review

    All

    Minor

    8/8/2013

    1.1

    P. Lichty

    Review completed 7/24/13, change HR responsibilities; add UCOP responsibilities; update next review date

    Section E

    Minor

    1/2/2012

    1

    P. Lichty

    Rewrite for RPM

    all

    Minor

    DOCUMENT INFORMATION

    Title:

    Health Promotion Program

    Document number

    02.13.005.000

    Revision number

    1.2

    Publication date:

    4/29/2022

    Effective date:

    2/12/2007

    Next review date:

    4/29/2027

    Policy Area:

    Health Services

    RPM Section (home)

    Human Resources

    RPM Section (cross-reference)

    none

    Functional Division

    EH&S

    Prior reference information (optional)


    Source Requirements Documents

    • 10 CFR 851, Appendix A, Section 8(k)(3), Worker Health and Safety Program, Occupational Medicine, Contractor-Sponsored or Contractor Supported Wellness Programs
    • DOE G 440.1-1B Chg 1 (Admin Chg), Worker Safety and Health Program for DOE (Including the National Nuclear Security Administration) Federal and Contractor Employees

    Implementing Documents

    Document Number

    Other Reference

    Title

    Type

    Multiple

    ES&H Manual Chapter 3

    Health Services

    Program

    Multiple

    RPM, Chapter 1, Section 1.12

    Health Services

    Policy

    02.06.008.000

    RPM, Chapter 2, Section 2.15

    Worker's Compensation Insurance

    Policy

    02.02.007.000


    Nonsmoking Policy

    Policy

    Multiple

    PUB-3000 Chapter 1

    General Policy and Responsibilities

    Program

    Multiple

    ES&H Manual Chapter 9

    Emergency Management

    Program

    07.03.001.001

    ES&H Manual Chapter 15

    Occurrence Reporting

    Program

    07.07.012.001

    ES&H Manual Chapter 17

    Ergonomics

    Program

    07.07.024.001

    ES&H Manual Chapter 19

    Personal Protective Equipment

    Program

    07.07.004.001

    ES&H Manual Chapter 26

    Biosafety

    Program


    ES&H Manual Chapter 46

    COVID-19 Prevention

    Program






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