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    Title:

    Nonsmoking Policy

    Publication date:

    5/3/2022

    Effective date:

    11/15/2013

    BRIEF

    Policy Summary

    Lawrence Berkeley National Laboratory (Berkeley Lab) endeavors to maintain a safe and healthful environment for our community. In addition, because Berkeley Lab is located in an environment that is vulnerable to severe wildland fire hazards, we are obligated to ensure that outdoor tobacco smoking is restricted. In accordance with applicable laws, Berkeley Lab prohibits smoking tobacco products, including the use of electronic cigarettes (also known as e-cigarettes or personal vaporizers), in all Laboratory facilities (owned and leased), in any Laboratory vehicle, and on Laboratory property unless in designated smoking areas. All other smoked substances not addressed herein are strictly prohibited. (See the RPM policy Workplace Substance Abuse for more information.) Smokeless tobacco (i.e., chewing tobacco, snuff) usage is also prohibited in all Laboratory facilities (owned or leased), in any Laboratory vehicle, and on Laboratory property unless in designated smoking areas. Refer to the Berkeley Lab Smoking Area Map. When working off the main Laboratory site, Laboratory personnel will comply with the smoking requirements of the entity having jurisdiction for setting smoking policy or regulation.

    Who Should Read This Policy

    This policy applies to all persons at Berkeley Lab.

    To Read the Full Policy, Go To:

    The POLICY tab on this wiki page

    Contact Information

    For more information on smoking-cessation programs, go here: http://www.lbl.gov/ehs/smoking/index.shtml
    For more information on this policy, contact the Environment, Health and Safety (EHS) Division.

    Title:

    Nonsmoking Policy

    Publication date:

    5/3/2022

    Effective date:

    11/15/2013

    POLICY

    A. Purpose

    This policy describes the restrictions on smoking and tobacco usage in all Lawrence Berkeley National Laboratory (Berkeley Lab) facilities.

    B. Persons Affected

    This policy applies to all persons at Berkeley Lab.

    C. Exceptions

    Requests for exceptions that exceed what is allowed under current policy or that are not expressly addressed by current policy are considered exceptions to policy. A request for an exception to policy requires, at minimum, the Environment, Health and Safety (EHS) Division Director approval.

    D. Policy Statement

    Lawrence Berkeley National Laboratory (Berkeley Lab) endeavors to maintain a safe and healthful environment for our community. In addition, because Berkeley Lab is located in an environment that is vulnerable to severe wildland fire hazards, the Laboratory is obligated to ensure that outdoor tobacco smoking is restricted. In accordance with applicable laws, Berkeley Lab prohibits smoking tobacco products, including the use of electronic cigarettes (also known as e-cigarettes or personal vaporizers), in all Laboratory facilities (owned and leased), in any Laboratory vehicle, and on Laboratory property unless in designated smoking areas. All other smoked substances not addressed herein are strictly prohibited. (See the RPM policy Workplace Substance Abuse for more information.) Smokeless tobacco (i.e., chewing tobacco, snuff) usage is also prohibited in all Laboratory facilities (owned or leased), in any Laboratory vehicle, and on Laboratory property unless in designated smoking areas. Refer to the Berkeley Lab Smoking Area Map. When working off the main Laboratory site, Laboratory personnel will comply with the smoking requirements of the entity having jurisdiction for setting smoking policy or regulation.

    Web Sites on Quitting Smoking

    The U.S. Surgeon General has determined that cigarette smoking is the nation's leading preventable cause of illness and premature death. Moreover, research indicates that nonsmokers regularly exposed to passive (secondhand) tobacco smoke are also at increased risk of illness. Passive smoke appears to be especially deleterious to the health of certain populations, including the elderly, children, and individuals with allergies, asthma, respiratory disease, or cardiovascular disease. For these reasons, the U.S. Surgeon General has urged employers to implement broad-based health-promotion programs with special emphasis on smoking cessation. The response to the U.S. Surgeon General's advice and the medical evidence has been an overwhelming trend toward protection of the health and safety of nonsmokers. For more information, visit the Surgeon General's Tobacco Reports and Publications web page.

    1. Smoking Is Not Permitted Except in Designated Areas. Smoking, including the use of electronic cigarettes (also known as e-cigarettes or personal vaporizers) is strictly prohibited in indoor and outdoor Laboratory facilities (owned or leased), vehicles, property, and parking lots unless in designated smoking areas. Refer to the Berkeley Lab Smoking Area Map. When working off-site, Laboratory personnel will comply with the smoking requirements of the entity having jurisdiction for setting smoking policy or regulation.
      1. Designated Areas. Designated smoking areas are located throughout the Laboratory (see map below) and are identified by Designated Smoking Area signs and smoking urns. Smokers must dispose of their cigarette butts in the smoking urns (refer to the Berkeley Lab Smoking Area Map).
      2. Designated Smoking Area Sign
        1. Smoking is allowed only within 10 feet of this sign.
      3. Construction Projects. Temporary smoking areas may be designated within a construction site for construction workers as long as the designated smoking area complies with the following criteria:
        1. Is not in any Laboratory vehicle.
        2. Is not within 25 feet (7.62 meters) of any Laboratory building.
        3. Is not located on decks or stairs.
        4. Is not in areas with vegetation.
        5. Is not in any area posted as "No Smoking."
        6. Has received approval from the Laboratory's Construction Project Manager.
        7. Has a smoking urn to collect cigarette butts.
    2. FDA-Approved Smoking Cessation Products. Usage of FDA-approved smoking cessation products is permitted on Berkeley Lab property. These products include over-the-counter nicotine replacement products (chewing gum, skin patches, and lozenges) and prescription-only nicotine replacement products.
    3. Tobacco Use Is Not Permitted. Smokeless tobacco products (i.e., chewing tobacco, snuff) are also prohibited in indoor Laboratory facilities (owned or leased), Laboratory vehicles, and on Laboratory property unless in designated smoking areas.
    4. Violations of this policy should be reported to a Laboratory supervisor.
    5. There is no retaliation against anyone seeking assistance in enforcing this policy.

    E. Roles and Responsibilities

    Role

    Responsibility

    All persons at Berkeley Lab

    • Adhere to this policy and practice mutual respect and respectful communication between tobacco users and nonusers.

    Conference, events, and meeting organizers

    • Communicate this policy to their visitors.
    • Ensure compliance with this policy.

    Construction project managers

    • Ensure compliance with this policy on Laboratory construction projects.

    Environment, Health and Safety (EHS) Division Director

    • Reviews proposed exception requests to this policy.
    • Grants or denies policy exception requests.

    Facilities Division

    • Maintains designated smoking areas.
    • Communicates this policy to its subcontractors.
    • Ensures compliance with this policy.

    Hosts (to affiliates and visitors)

    • Communicate this policy to their affiliates and visitors.
    • Ensure compliance with this policy.

    Managers and supervisors

    • Communicate this policy to their employees.
    • Ensure compliance with this policy.

    Procurement Department

    • Communicates this policy to contractors and consultants.
    • Ensures compliance with this policy.

    F. Definitions/Acronyms

    Term

    Definition

    Electronic cigarette

    An electronic cigarette (also known as an e-cigarette or personal vaporizer [PV]) is an electronic inhaler that vaporizes a liquid solution into an aerosol mist, simulating the act of tobacco smoking

    EHS

    Environment, Health and Safety Division

    Smoking

    A practice in which a substance, most commonly tobacco, is burned, and the smoke is tasted or inhaled. This is primarily practiced as a route of administration for recreational drug use, as combustion releases the active substances in drugs such as nicotine and makes them available for absorption through the lungs.

    Tobacco

    All forms of tobacco, including but not limited to chewing tobacco, cigars, blunts, cigarillos, little cigars, cigarettes, kreteks, hand-rolled cigarettes, snuff, creamy snuff, dipping tobacco, pipes, water pipes, electronic cigarettes, and all forms of smokeless tobacco

    Tobacco use

    Smoking, chewing, dipping, or any other use of tobacco

    G. Recordkeeping Requirements

    None

    H. Implementing Documents

    Document number

    Title

    Type


    Smoking at the Lab

    Web site


    No Smoking sign

    Sign

    02.04.002.002

    Berkeley Lab Smoking Area Map

    Document

    I. Contact Information

    For more information on smoking-cessation programs, go here:
    https://sites.google.com/lbl.gov/smoking-cessation/home
    For more information about this policy, contact:
    Environment, Health, & Safety
    (510) 486-6266
    https://ehs.lbl.gov/service/smoking-at-lbnl/
    For more information on this policy, contact the Environment, Health and Safety (EHS) Division.

    J. Revision History

    Date

    Revision

    By whom

    Revision Description

    Section(s) affected

    Change Type

    1/2/2012

    1

    M. Bello

    Rewrite for wiki

    All

    Minor

    11/15/2013

    2

    M. Bello, M. Wisherop

    Smoking restricted to identified areas. Reassigned policy from HR to EHS as functional division.

    All

    Major + 30 days

    5/3/2022

    2.1

    T. Durrani

    Periodic review; policy moved from HR to EHS

    All

    Minor

    DOCUMENT INFORMATION

    Title:

    Nonsmoking Policy

    Document number

    02.02.007.000

    Revision number

    2.1

    Publication date:

    5/3/2022

    Effective date:

    11/15/2013

    Next review date:

    5/3/2027

    Policy Area:

    Work Environment

    RPM Section (home)

    Human Resources

    RPM Section (cross-reference)

    none

    Functional Division

    Environment, Health and Safety

    Prior reference information (optional)

    RPM Section 2.30

    Source Requirements Documents

    California Labor Code Section 6404.5,

    Other Driving Requirements

    SOURCE

    DOCUMENT# / DATE

    TITLE

    UC

    January 9, 2012

    President Yudof Letter: Smoke-Free Policy

    Implementing Documents

    Audience

    Document number

    Title

    Type

    All


    Smoking at the Lab

    Web site

    All


    No Smoking sign

    Sign

    All

    02.04.002.002

    Berkeley Lab Smoking Area Map

    Document