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Title:	Nonsmoking Policy
Publication date:	11/14/2013
Effective date:	11/15/2013

BRIEF

Policy Summary

Berkeley Lab endeavors to maintain a safe and healthful environment for our community. In addition, because Berkeley Lab is located in an environment that is vulnerable to severe wildland fire hazards, we are obligated to ensure that outdoor smoking is restricted. In accordance with applicable laws, Berkeley Lab prohibits smoking, including the use of electronic cigarettes (also known as e-cigarettes or personal vaporizers), in all Laboratory facilities (owned and leased), in any Laboratory vehicle, and on Laboratory property unless in designated smoking areas. Smokeless tobacco (i.e., chewing tobacco, snuff) usage is prohibited in all Laboratory facilities (owned or leased) and in any Laboratory vehicle. Refer to the Designated Smoking Areas map.When working off the main Laboratory site or the Joint Genome Institute (JGI) site, Laboratory personnel will comply with the smoking requirements of the entity having jurisdiction for setting smoking policy or regulation.

Web Sites of Interest

The U.S. Surgeon General has determined that cigarette smoking is the nation's leading preventable cause of illness and premature death. Moreover, research indicates that nonsmokers regularly exposed to passive (secondhand) tobacco smoke are also at increased risk of illness. Passive smoke appears to be especially deleterious to the health of certain populations, including the elderly, children, and individuals with allergies, asthma, respiratory disease, or cardiovascular disease. For these reasons, the U.S. Surgeon General has urged employers to implement broad-based health-promotion programs with special emphasis on smoking cessation. The response to the U.S. Surgeon General's advice and the medical evidence has been an overwhelming trend toward protection of the health and safety of nonsmokers. For more information, go here: http://www.surgeongeneral.gov/library/reports/index.html

Who Should Read This Policy

This policy applies to all persons at Berkeley Lab.

To Read the Full Policy, Go To:

The POLICY tab on this wiki page

Contact Information

For more information on smoking cessation programs, go here:
http://www.lbl.gov/ehs/smoking/index.shtml

For more information on this policy, contact the Environment/Health/Safety (EHS) Division.

Title:	Nonsmoking Policy
Publication date:	11/14/2013
Effective date:	11/15/2013

POLICY

A. Purpose

This policy describes the restrictions on smoking and tobacco usage in all Lawrence Berkeley National Laboratory (Berkeley Lab) facilities.

B. Persons Affected

This policy applies to all persons at Berkeley Lab.

C. Exceptions

Requests for exceptions that exceed what is allowed under current policy or that are not expressly addressed by current policy are considered exceptions to policy. A request for an exception to policy requires, at minimum, the Environment/Health/Safety (EHS) Division Director approval.

D. Policy Statement

Lawrence Berkeley National Laboratory (Berkeley Lab) endeavors to maintain a safe and healthful environment for our community. In addition, because Berkeley Lab is located in an environment that is vulnerable to severe wildland fire hazards, the Laboratory is obligated to ensure that outdoor smoking is restricted. In accordance with applicable laws, Berkeley Lab prohibits smoking, including the use of electronic cigarettes (also known as e-cigarettes or personal vaporizers), in all Laboratory facilities (owned and leased), in any Laboratory vehicle, and on Laboratory property unless in designated smoking areas. Smokeless tobacco (i.e., chewing tobacco, snuff) usage is prohibited in all Laboratory facilities (owned or leased) and in any Laboratory vehicle. Refer to the Designated Smoking Areas map. When working off the main Laboratory site or the Joint Genome Institute (JGI) site, Laboratory personnel will comply with the smoking requirements of the entity having jurisdiction for setting smoking policy or regulation.

Smoking Is Not Permitted Except in Designated Areas. Smoking, including the use of electronic cigarettes (also known as e-cigarettes or personal vaporizers) is strictly prohibited in indoor and outdoor Laboratory facilities (owned or leased), vehicles, property, and parking lots unless in designated smoking areas. Refer to the Designated Smoking Areas map.When working off site, Laboratory personnel will comply with the smoking requirements of the entity having jurisdiction for setting smoking policy or regulation.
1. FDA-Approved Smoking Cessation Products.Usage of FDA-approved smoking cessation products are permitted on Berkeley Lab property. These products include over-the-counter nicotine replacement products (chewing gum, skin patches, and lozenges) and prescription-only nicotine replacement products.
  
  Designated Smoking Area Sign
  
  Smoking is only allowed within 10 feet of this sign:
2. Designated Areas. Designated smoking areas are located throughout the Laboratory (see map below) and are identified by Designated Smoking Area signs and smoking urns. Smokers must dispose of their cigarette butts in the smoking urns (Refer to the Designated Smoking Areas map).
3. Construction Projects. Temporary smoking areas may be designated within a construction site for construction workers as long as the designated smoking area complies with the following criteria:
  1. Is not in any Laboratory building
  2. Is not in any Laboratory vehicle
  3. Is not within 25 feet (7.62 meters) of any Laboratory building
  4. Is not located on decks or stairs
  5. Is not in areas with vegetation
  6. Is not in any area posted as "No Smoking"
  7. Has received approval from the Laboratory's Construction Project Manager
  8. Has a smoking urn to collect cigarette butts
Tobacco Use Is Not Permitted. Smokeless tobacco products (i.e., chewing tobacco, snuff) are prohibited in indoor Laboratory facilities (owned or leased) and Laboratory vehicles.
Violations of this policy should be reported to a Laboratory supervisor.
There is no retaliation against anyone seeking assistance in enforcing this policy.

E. Roles and Responsibilities

Role	Responsibility
All persons at Berkeley Lab	Adhere to this policy and practice mutual respect and respectful communication between smokers and nonsmokers
Conference, events, and meeting organizers	Communicate this policy to their visitors Ensure compliance with this policy
Construction project managers	Ensure compliance with this policy on Laboratory construction projects
Environment/Health/ Safety (EHS) Division Director	Reviews proposed exception requests to this policy Grants or denies policy exception requests
Facilities Division	Maintains designated smoking areas Communicates this policy to their subcontractors Ensures compliance with this policy
Hosts (to affiliates and visitors)	Communicate this policy to their affiliates and visitors Ensure compliance with this policy
Managers and supervisors	Communicate this policy to their employees Ensure compliance with this policy
Procurement Department	Communicates this policy to contractors and consultants Ensures compliance with this policy

F. Definitions/Acronyms

Term	Definition
Electronic cigarette	An electronic cigarette (also known as an e-cigarette or personal vaporizer [PV]) is an electronic inhaler that vaporizes a liquid solution into an aerosol mist, simulating the act of tobacco smoking.
EHS	Environment/Health/Safety Division
Smoking	A practice in which a substance, most commonly tobacco, is burned, and the smoke is tasted or inhaled. This is primarily practiced as a route of administration for recreational drug use, as combustion releases the active substances in drugs such as nicotine and makes them available for absorption through the lungs.
Tobacco	All forms of tobacco, including but not limited to chewing tobacco, cigars, blunts, cigarillos, little cigars, cigarettes, kreteks, hand-rolled cigarettes, snuff, creamy snuff, dipping tobacco, dipping tobacco, pipes, water pipes, electronic cigarettes, and all forms of smokeless tobacco
Tobacco use	Smoking, chewing, dipping, or any other use of tobacco

G. Recordkeeping Requirements

None

H. Implementing Documents

Document number	Title	Type
02.04.002.001	LBNL Policy Highlights	Form
	Smoking at LBNL	Web site
	No Smoking sign	Sign
02.04.002.002	Map of Designated Smoking Areas at the Main Laboratory Site	Document

I. Contact Information

For more information on smoking-cessation programs, go here: http://www.lbl.gov/ehs/smoking/index.shtml