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Nonsmoking Policy

    Title:

    Nonsmoking Policy

    Publication date:

    11/14/2013

    Effective date:

    11/15/2013

    BRIEF

    Policy Summary

    Berkeley Lab endeavors to maintain a safe and healthful environment for our community. In addition, because Berkeley Lab is located in an environment that is vulnerable to severe wildland fire hazards, we are obligated to ensure that outdoor smoking is restricted. In accordance with applicable laws, Berkeley Lab prohibits smoking, including the use of electronic cigarettes (also known as e-cigarettes or personal vaporizers), in all Laboratory facilities (owned and leased), in any Laboratory vehicle, and on Laboratory property unless in designated smoking areas. Smokeless tobacco (i.e., chewing tobacco, snuff) usage is prohibited in all Laboratory facilities (owned or leased) and in any Laboratory vehicle. Refer to the Designated Smoking Areas map.When working off the main Laboratory site or the Joint Genome Institute (JGI) site, Laboratory personnel will comply with the smoking requirements of the entity having jurisdiction for setting smoking policy or regulation.

    The U.S. Surgeon General has determined that cigarette smoking is the nation's leading preventable cause of illness and premature death. Moreover, research indicates that nonsmokers regularly exposed to passive (secondhand) tobacco smoke are also at increased risk of illness. Passive smoke appears to be especially deleterious to the health of certain populations, including the elderly, children, and individuals with allergies, asthma, respiratory disease, or cardiovascular disease. For these reasons, the U.S. Surgeon General has urged employers to implement broad-based health-promotion programs with special emphasis on smoking cessation. The response to the U.S. Surgeon General's advice and the medical evidence has been an overwhelming trend toward protection of the health and safety of nonsmokers. For more information, go here: http://www.surgeongeneral.gov/library/reports/index.html

    Who Should Read This Policy

    This policy applies to all persons at Berkeley Lab.

    To Read the Full Policy, Go To:

    The POLICY tab on this wiki page

    Contact Information

    For more information on smoking cessation programs, go here:
    http://www.lbl.gov/ehs/smoking/index.shtml

    For more information on this policy, contact the Environment/Health/Safety (EHS) Division.

    Title:

    Nonsmoking Policy

    Publication date:

    11/14/2013

    Effective date:

    11/15/2013

    POLICY

    A. Purpose

    This policy describes the restrictions on smoking and tobacco usage in all Lawrence Berkeley National Laboratory (Berkeley Lab) facilities.

    B. Persons Affected

    This policy applies to all persons at Berkeley Lab.

    C. Exceptions

    Requests for exceptions that exceed what is allowed under current policy or that are not expressly addressed by current policy are considered exceptions to policy. A request for an exception to policy requires, at minimum, the Environment/Health/Safety (EHS) Division Director approval.

    D. Policy Statement

    Lawrence Berkeley National Laboratory (Berkeley Lab) endeavors to maintain a safe and healthful environment for our community. In addition, because Berkeley Lab is located in an environment that is vulnerable to severe wildland fire hazards, the Laboratory is obligated to ensure that outdoor smoking is restricted. In accordance with applicable laws, Berkeley Lab prohibits smoking, including the use of electronic cigarettes (also known as e-cigarettes or personal vaporizers), in all Laboratory facilities (owned and leased), in any Laboratory vehicle, and on Laboratory property unless in designated smoking areas. Smokeless tobacco (i.e., chewing tobacco, snuff) usage is prohibited in all Laboratory facilities (owned or leased) and in any Laboratory vehicle. Refer to the Designated Smoking Areas map. When working off the main Laboratory site or the Joint Genome Institute (JGI) site, Laboratory personnel will comply with the smoking requirements of the entity having jurisdiction for setting smoking policy or regulation.

    1. Smoking Is Not Permitted Except in Designated Areas. Smoking, including the use of electronic cigarettes (also known as e-cigarettes or personal vaporizers) is strictly prohibited in indoor and outdoor Laboratory facilities (owned or leased), vehicles, property, and parking lots unless in designated smoking areas. Refer to the Designated Smoking Areas map.When working off site, Laboratory personnel will comply with the smoking requirements of the entity having jurisdiction for setting smoking policy or regulation.

      1. FDA-Approved Smoking Cessation Products.Usage of FDA-approved smoking cessation products are permitted on Berkeley Lab property. These products include over-the-counter nicotine replacement products (chewing gum, skin patches, and lozenges) and prescription-only nicotine replacement products.

        Designated Smoking Area Sign

        Smoking is only allowed within 10 feet of this sign:

         

      2. Designated Areas. Designated smoking areas are located throughout the Laboratory (see map below) and are identified by Designated Smoking Area signs and smoking urns. Smokers must dispose of their cigarette butts in the smoking urns (Refer to the Designated Smoking Areas map).
      3. Construction Projects. Temporary smoking areas may be designated within a construction site for construction workers as long as the designated smoking area complies with the following criteria:
        1. Is not in any Laboratory building
        2. Is not in any Laboratory vehicle
        3. Is not within 25 feet (7.62 meters) of any Laboratory building
        4. Is not located on decks or stairs
        5. Is not in areas with vegetation
        6. Is not in any area posted as "No Smoking"
        7. Has received approval from the Laboratory's Construction Project Manager
        8. Has a smoking urn to collect cigarette butts
    2. Tobacco Use Is Not Permitted. Smokeless tobacco products (i.e., chewing tobacco, snuff) are prohibited in indoor Laboratory facilities (owned or leased) and Laboratory vehicles.
    3. Violations of this policy should be reported to a Laboratory supervisor.
    4. There is no retaliation against anyone seeking assistance in enforcing this policy.

    E. Roles and Responsibilities

    Role

    Responsibility

    All persons at Berkeley Lab

    • Adhere to this policy and practice mutual respect and respectful communication between smokers and nonsmokers

    Conference, events, and meeting organizers

    • Communicate this policy to their visitors
    • Ensure compliance with this policy

    Construction project managers

    • Ensure compliance with this policy on Laboratory construction projects

    Environment/Health/ Safety (EHS) Division Director

    • Reviews proposed exception requests to this policy
    • Grants or denies policy exception requests

    Facilities Division

    • Maintains designated smoking areas
    • Communicates this policy to their subcontractors
    • Ensures compliance with this policy

    Hosts (to affiliates and visitors)

    • Communicate this policy to their affiliates and visitors
    • Ensure compliance with this policy

    Managers and supervisors

    • Communicate this policy to their employees
    • Ensure compliance with this policy

    Procurement Department

    • Communicates this policy to contractors and consultants
    • Ensures compliance with this policy

    F. Definitions/Acronyms

    Term

    Definition

    Electronic cigarette

    An electronic cigarette (also known as an e-cigarette or personal vaporizer [PV]) is an electronic inhaler that vaporizes a liquid solution into an aerosol mist, simulating the act of tobacco smoking.

    EHS

    Environment/Health/Safety Division

    Smoking

    A practice in which a substance, most commonly tobacco, is burned, and the smoke is tasted or inhaled. This is primarily practiced as a route of administration for recreational drug use, as combustion releases the active substances in drugs such as nicotine and makes them available for absorption through the lungs.

    Tobacco

    All forms of tobacco, including but not limited to chewing tobacco, cigars, blunts, cigarillos, little cigars, cigarettes, kreteks, hand-rolled cigarettes, snuff, creamy snuff, dipping tobacco, dipping tobacco, pipes, water pipes, electronic cigarettes, and all forms of smokeless tobacco

    Tobacco use

    Smoking, chewing, dipping, or any other use of tobacco

    G. Recordkeeping Requirements

    None

    H. Implementing Documents

    Document number

    Title

    Type

    02.04.002.001

    LBNL Policy Highlights

    Form

     

    Smoking at LBNL

    Web site

     

    No Smoking sign

    Sign

    02.04.002.002

    Map of Designated Smoking Areas at the Main Laboratory Site

    Document

    I. Contact Information

    For more information on smoking-cessation programs, go here: http://www.lbl.gov/ehs/smoking/index.shtml

    For more information on this policy, contact the Environment/Health/Safety (EHS) Division.

    J. Revision History

    Date

    Revision

    By whom

    Revision Description

    Section(s) affected

    Change Type

    1/2/2012

    1

    M. Bello

    Rewrite for wiki

    All

    Minor

    11/15/2013

    2

    M. Bello, M. Wisherop

    Smoking restricted to identified areas. Reassigned policy from HR to EHS as functional division.

    All

    Major + 30 days

    DOCUMENT INFORMATION

    Title:

    Nonsmoking Policy

    Document number

    02.02.007.000

    Revision number

    2

    Publication date:

    11/14/2013

    Effective date:

    11/15/2013

    Next review date:

    11/15/2016

    Policy Area:

    Work Environment

    RPM Section (home)

    Human Resources

    RPM Section (cross-reference)

    none

    Functional Division

    Environment/Health/Safety

    Prior reference information (optional)

    RPM Section 2.30

    Source Requirements Documents

    California Labor Code Section 6404.5, Smoking in the Workplace

    Other Driving Requirements

    SOURCE

    DOCUMENT# / DATE

    TITLE

    UC

    January 9, 2012

    President Yudof Letter: Smoke-Free Policy

    Implementing Documents

    Audience

    Document number

    Title

    Type

    Berkeley Lab Staff

    02.04.002.001

    LBNL Policy Highlights

    Form

    All

     

    Smoking at LBNL

    Web site

    All

     

    No Smoking sign

    Sign

    All

    02.04.002.002

    Map of Designated Smoking Areas at the Main Laboratory Site

    Document

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