POLICY

A. Purpose

This policy provides guidelines on hosting public tours or visitors, and on how interested parties can receive support for hosting tours at Lawrence Berkeley National Laboratory (Berkeley Lab) along with relevant contact information.

B. Persons Affected

Any group, division, or individual interested in hosting a tour of their facility or of the Laboratory

C. Exceptions

Not applicable

D. Policy Statement

Visits pertaining to Laboratory official business are arranged by the host departments or divisions. Security & Emergency Services must be informed of all visitors.

1. Distinguished Visitors: Arrangements for distinguished guests of the Directorate are generally made by the Protocol Office with assistance from senior staff members. The Bay Area Site Office should be informed of visitors from the U.S. Department of Energy or other high-profile visitors. The Communications and Media Relations staff within Strategic Communications should be informed before the visits so they can plan for internal or external publicity as appropriate.
2. General Public and Organization Tours: Unofficial visits from educational, scientific, and technical groups may be arranged by individual departments or divisions with guidance from the Protocol Office as desired. The Government and Community Relations Office offers tours for the general public on a regular basis. All visits must be scheduled and conducted in such a way that does not interrupt Laboratory work.
3. Educational Tours: Tours for student groups are scheduled through the Community Relations and Education and Outreach Offices at Berkeley Lab and are conducted to minimize interference with Laboratory work. In-person visits for K-12 groups are limited to high school students, and are arranged with the K-12 Education Team. Younger groups can request virtual sessions and/or support with school-wide events. Undergraduate and graduate programs should contact the Workforce Development & Education (WDE) office for onsite experiences.
4. Employees' Visitors: Employees are permitted to guide small groups of relatives or friends (preferably not more than five) through the Laboratory as long as their visit will not interfere with employees' or Laboratory work. These visits should be scheduled on a weekend or holiday to minimize disturbance of Laboratory operations. It is preferable that children not be brought to the Laboratory; when this is not avoidable, however, the children must be kept with the party and under strict control.

E. Roles and Responsibilities

Managers, supervisors, and employees have the responsibility to adhere to the provisions of this policy.

F. Definitions/Acronyms

None

G. Recordkeeping Requirements

None

H. Implementing Documents

None

I. Contact Information

Evren Sarac Essner, Head of Protocol

Office cell: (510) 859-6335

Alejandra Biénnes, Protocol Officer

Office cell: (510) 599-3458

Jennifer Tang, Director of Community Relations

Office cell: 510-206-7647

J. Revision History

DOCUMENT INFORMATION

Source Requirements Documents

Contract 31, Clause I.107, DEAR 952.204-75, Public Affairs (DEC 2000) (prev. I.064)

Implementing Documents

None