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REQUIREMENTS AND POLICIES MANUAL

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Tours of Berkeley Lab

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    Title:

    Tours of Berkeley Lab

    Publication date:

    7/15/2021

    Effective date:

    7/15/2021

    BRIEF

    Policy Summary

    Berkeley Lab hosts official and unofficial visits for scientific, technical, and educational audiences as well as the general public. Official, Laboratory-wide visits and monthly public tours are scheduled through the Protocol Office; however, general Laboratory staff may arrange for visits pertaining to the needs of particular divisions or areas.

    This policy describes how interested parties can receive support for hosting tours, and provides relevant contact information and guidelines.

    Who Should Read This Policy

    Any group, division, or individual interested in hosting a tour of their facility or of the Laboratory

    To Read the Full Policy, Go To:

    The POLICY tab on this wiki page

    Contact Information

    Evren Sarac Essner

    Head of Protocol

    Office: (510) 486-2948


    Kevin Gifford-Tinker

    Protocol Officer

    Office: (510) 486-5859

    Title:

    Tours of Berkeley Lab

    Publication date:

    7/15/2021

    Effective date:

    7/15/2021

    POLICY

    A. Purpose

    This policy provides guidelines on hosting public tours or visitors, and on how interested parties can receive support for hosting tours at Lawrence Berkeley National Laboratory (Berkeley Lab) along with relevant contact information.

    B. Persons Affected

    Any group, division, or individual interested in hosting a tour of their facility or of the Laboratory

    C. Exceptions

    Not applicable

    D. Policy Statement

    Visits pertaining to Laboratory official business are arranged by the host departments or divisions. Security & Emergency Services must be informed of all visitors.

    1. Distinguished Visitors: Arrangements for distinguished guests of the Directorate are generally made by the Protocol Office with assistance from senior staff members. The Bay Area Site Office should be informed of visitors from the U.S. Department of Energy or other high-profile visitors. The Communications and Media Relations staff within Strategic Communications should be informed before the visits so they can plan for internal or external publicity as appropriate.
    2. General Public and Organization Tours: Visits from educational, scientific, and technical groups not arranged by the Directorate may be arranged by individual departments or divisions. Notice should be provided to the Protocol Office for guidance and possible leadership participation. All visits must be scheduled and conducted in such a way that does not interrupt Laboratory work. The Protocol Office arranges monthly tours for the general public on a regular basis.
    3. Educational Tours: Tours for student groups are scheduled through the Community Relations and Education and Outreach Offices at Berkeley Lab and are conducted to minimize interference with Laboratory work. In-person visits for K-12 groups are limited to high school students, and are arranged with the K-12 Education Team. Younger groups can request virtual sessions and/or support with school-wide events. Undergraduate and graduate programs should contact the Workforce Development & Education (WDE) office for onsite experiences.
    4. Employees' Visitors: Employees are permitted to guide small groups of relatives or friends (preferably not more than five) through the Laboratory as long as their visit will not interfere with employees' or Laboratory work. These visits should be scheduled on a weekend or holiday to minimize disturbance of Laboratory operations. It is preferable that children not be brought to the Laboratory; when this is not avoidable, however, the children must be kept with the party and under strict control.

    E. Roles and Responsibilities

    Managers, supervisors, and employees have the responsibility to adhere to the provisions of this policy.

    F. Definitions/Acronyms

    None

    G. Recordkeeping Requirements

    None

    H. Implementing Documents

    None

    I. Contact Information

    Evren Sarac Essner

    Head of Protocol

    Office: (510) 486-2948
     

    Kevin Gifford-Tinker

    Protocol Officer

    Office: (510) 486-5859

    J. Revision History

    Date

    Revision

    By whom

    Revision Description

    Section(s) affected

    Change Type

    1/2/2012

    0

    J. Weiner

    Rewrite for wiki (brief)

    All

    Minor

    5/14/2012

    1

    J. Weiner

    Rewrite for wiki (policy)

    All

    Minor

    8/29/2013

    1.1

    N. Pagano

    Improve wording, change contacts

    All

    Minor

    9/15/2015

    1.2 J. Weiner / R. Lyon Update contacts Contacts Editorial
    9/1/2016 1.3 J. Weiner Periodic review All Minor
    8/26/2017 1.4 J. Weiner Changed Public Affairs to Strategic Communications All Editorial
    12/17/2020
    D. Soustin Updated Contract 31 I clause numbers as per mod 1105 Source Requirement Documents Editorial
    7/15/2021 2 K. Gifford-Tinker Periodic review: updated tour descriptions, office names, contact information titles All Minor

    DOCUMENT INFORMATION

    Title:

    Tours of Berkeley Lab

    Document number

    10.07.006.000

    Revision number

    2

    Publication date:

    7/15/2021

    Effective date:

    7/15/2021

    Next review date:

    7/15/2024

    Policy Area:

    Public Info/External Relations

    RPM Section (home)

    Information Management

    RPM Section (cross-reference)

    Section 5.01(D)

    Functional Division

    Directorate/Protocol Office

    Prior reference information (optional)

    RPM, Chapter 5, Section 5.01(D)

    Source Requirements Documents

    Contract 31, Clause I.107, DEAR 952.204-75, Public Affairs (DEC 2000) (prev. I.064)

    Implementing Documents

    None

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