Title: |
Moves |
Publication date: |
12/4/2023 |
Effective date: |
7/21/2021 |
BRIEF
Policy Summary
This policy establishes the process for managing the ongoing need to relocate personnel and property for Lawrence Berkeley National Laboratory (Berkeley Lab).
Who Should Read This Policy
- Personnel requesting relocation of a work area or equipment to another location within the Laboratory
- Operations personnel and outside contractors responsible for the movement and/or relocation of personnel and property between Berkeley Lab on- and off-site locations
To Read the Full Policy, Go To:
The POLICY tab on this wiki page
Contact Information
[email protected]
Operations
Title: |
Moves |
Publication date: |
12/4/2023 |
Effective date: |
7/21/2021 |
POLICY
A. Purpose
This policy establishes the process for managing the ongoing need to relocate personnel and property for Lawrence Berkeley National Laboratory (Berkeley Lab).
B. Persons Affected
- Personnel requesting relocation of a work area or equipment to another location within Berkeley Lab
- Operations personnel and outside contractors responsible for the movement and/or relocation of personnel and property between Berkeley Lab on- and off-site locations
C. Exceptions
Moving hazardous materials is not included in this policy.
D. Policy Statement
This policy ensures that all processes utilized for the movement and/or relocation of personnel and property at Berkeley Lab are performed in an efficient, timely, and safe manner.
Berkeley Lab requires any relocation of personnel and property between Laboratory locations to be managed by the Campus Planning Department. There is an ongoing need at Berkeley Lab to relocate personnel and property between on-site and off-site locations, and the scale of those moves is varied. The Campus Planning Department is responsible for all aspects of managing the move, including subcontracted move vendors, procurement, and SJHAs.
E. Roles and Responsibilities
The list below emphasizes the roles and responsibilities pertinent to large project moves of personnel and equipment and smaller moves of individuals relocating from one office or lab to another.
Large Project Moves |
Typically driven by a new building or large renovation project |
Role |
Responsibility |
Strategic Investment Governance Board (SIGB) |
Comprised of the Lab Deputy Director and Associate Lab Directors; responsible for making institutional decisions about space allocation. |
Campus Planning Department |
Campus Planning
Move Management
|
Projects and Infrastructure Modernization Division (PIM) |
PIM Division Director
Project Director
Project Manager
|
IT Services |
|
EHS |
|
Requesting division |
Division Move Coordinator
Safety Coordinator
Division Management
|
Small Individual Moves |
Typically driven by a division or department and submitted through the move request system |
Campus Planning Department |
Move Management
|
IT Services |
Telephone Services: transfers extensions and performs the physical move of telephone equipment |
EHS |
Ergo: evaluates furniture set-up to minimize the risk of ergonomic issues. |
F. Definitions/Acronyms
Term |
Definition |
Institutional Document |
A publication authorized by Laboratory management that delineates Laboratory-wide or multifunctional policy, procedures, regulations, or plans. A subset of authoritative documents. Scientific and technical publications and reports are not included in this definition. Examples: Personal Property Policy Manual, Radiation Protection Program, Requirements and Policies Manual |
Policy |
Statements or directives from the federal, state, or local government; the University of California; or Berkeley Lab senior management that set a course of action, define acceptable conduct, or implement governing principles. Example: Berkeley Lab Site Access |
Procedure |
A series of specific steps to be followed to accomplish work or to carry out a policy or requirement. Procedures are controls meant to mitigate risk, improve efficiency, or assure compliance. Examples: obtaining a Berkeley Lab badge, maintaining the Laboratory's 12 kV electrical system, completing a travel expense form |
G. Recordkeeping Requirements
None
H. Implementing Documents
Document number |
Title |
Type |
Section E of this policy |
Procedure |
I. Contact Information
[email protected]
Operations
J. Revision History
Date |
Revision |
By Whom |
Revision Description |
Section(s) Affected |
Change Type |
1/2/2012 |
0 |
L. Young |
Prepare for wiki, revised per Requirements Management Program |
All |
Minor |
12/4/2012 |
1 |
K. Toulouse |
Rewrite for wiki (policy) |
All |
Minor |
1/20/2015 |
J. Braithwaite |
Three-year review - no changes |
All |
Editorial |
|
7/21/2021 |
2 |
K. Toulouse |
Periodic 3-year review. Updated Roles and Responsibilities in accordance with operational practices. |
All |
Minor |
12/4/2023 |
2.1 |
K. Toulouse |
Editorial changes to reflect the transfer of Campus Planning Department from Facilities to Operations |
All |
Editorial |
DOCUMENT INFORMATION
Title: |
Moves |
Document number |
09.07.001.000 |
Revision number |
2.1 |
Publication date: |
12/4/2023 |
Effective date: |
7/21/2021 |
Next review date: |
12/3/2026 |
Policy Area: |
Moves |
RPM Section (home) |
Facilities Management |
RPM Section (cross-reference) |
none |
Functional Division |
Campus Planning Department, Operations |
Prior reference information (optional) |
Source Requirements Documents
- Code of Federal Regulations, Title 49, Transportation, Parts 100–1699, Other Regulations Relating to Transportation
Other Driving Requirements
Implementing Documents
Document Number |
Title |
Type |
Section E of this policy |
Procedure |