Large Project Moves |
Typically driven by a new building or large renovation project |
Role |
Responsibility |
Strategic Investment Governance Board (SIGB) |
Comprised of the Lab Deputy Director and Associate Lab Directors; responsible for making institutional decisions about space allocation. |
Campus Planning Department |
Campus Planning
- Provides SIGB analysis on space availability and utilization.
Move Management
- Reporting to the Projects and Infrastructure Modernization Division (PIM) Project Director and responsible for execution of the move.
- Develops the move plan.
- Manages subcontracted move vendors, including procurement and SJHA.
- Serves as the primary contact with the Division Move Coordinator.
|
Projects and Infrastructure Modernization Division (PIM) |
PIM Division Director
- Has primary responsibility for achieving project success; secures project spending authority and resources.
Project Director
- Responsible for ensuring that the project team safely completes the project, in budget, on schedule, and within scope.
Project Manager
- Executes project direction as authorized and delegated by the PIM Division Director.
|
IT Services |
- Telephone Services: transfers extensions and performs the physical move of telephone equipment.
- Networking: responsible for ensuring network connections are adequate and "live."
|
EHS |
- Ergo: evaluates furniture design to minimize the risk of ergonomic issues.
- Industrial Hygiene: responsible for moving chemicals.
|
Requesting division |
Division Move Coordinator
- Serves as the primary point of contact with Operations project/move management and the division.
- Collects comprehensive, detailed division move requirements (develops employee and equipment move lists).
- Communicates the move plan to the division.
- Actively participate in moves and troubleshooting on behalf of the division.
- Provides feedback on the move experience.
Safety Coordinator
- Serves as the primary point of contact for EH&S Industrial Hygiene and as the Division Move Coordinator.
- Actively participates in moves and troubleshooting on behalf of the division.
- Ensures work authorizations are in compliance with current EH&S guidelines.
Division Management
- Allocates sufficient division resources for move planning and execution.
- Provides comprehensive, detailed division move requirements.
- Makes timely decisions on the move plan and division cost changes.
- Communicate the move plan to employees (includes safety requirements for equipment).
- Allocates and assigns space.
- Provides feedback on the move experience.
|
Small Individual Moves |
Typically driven by a division or department and submitted through the move request system |
Campus Planning Department |
Move Management
- Responsible for managing subcontracted move vendors, including procurement and SJHA.
- Schedules moves and coordinates activities, including moving of office contents, telephones, computers, and printers/copiers.
- Reviews all move requests.
- Performs pre-field verification of the new location to accommodate personnel and material(s) associated with move.
- Confirms the scope of the move.
|
IT Services |
Telephone Services: transfers extensions and performs the physical move of telephone equipment |
EHS |
Ergo: evaluates furniture set-up to minimize the risk of ergonomic issues. |
