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REQUIREMENTS AND POLICIES MANUAL

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Moves

    Title:

    Moves

    Publication date:

    12/4/2012

    Effective date:

    1/2/2012

    BRIEF

    Policy Summary

    This policy establishes the process for managing the ongoing need to relocate personnel and property for Berkeley Lab.

    Who Should Read This Policy

    • Personnel requesting relocation of a work area or equipment to another location within the Laboratory
    • Operations personnel and outside contractors responsible for the movement and/or relocation of personnel and property between Berkeley Lab on- and off-site locations

    To Read the Full Policy, Go To:

    The POLICY tab on this wiki page

    Contact Information

    Space Management Planning and Move Coordinator
    Facilities Division

    Work Request Center, ext. 6274
    Facilities Division

    Title:

    Moves

    Publication date:

    12/4/2012

    Effective date:

    1/2/2012

    POLICY

    A. Purpose

    This policy establishes the process for managing the ongoing need to relocate personnel and property for Lawrence Berkeley National Laboratory (Berkeley Lab).

    B. Persons Affected

    • Personnel requesting relocation of a work area or equipment to another location within Berkeley Lab.
    • Operations personnel and outside contractors responsible for the movement and/or relocation of personnel and property between Berkeley Lab on- and off-site locations

    C. Exceptions

    Moving hazardous materials is not included in this policy.

    D. Policy Statement

    This policy ensures that all processes utilized for the movement and/or relocation of personnel and property at Berkeley Lab are performed in an efficient, timely, and safe manner.

    Berkeley Lab requires any relocation of personnel and property between Laboratory locations to be managed by the Facilities Move Coordinator. There is an ongoing need at Berkeley Lab to relocate personnel and property between on-site and off-site locations, and the scale of those moves is varied. The Move Coordinator is responsible for meeting with the client, preparing for the move, coordinating personnel and equipment involved in the move, identifying potentially hazardous conditions, coordinating computer and telephone relocations, and coordinating the moving of furniture and property.

    E. Roles and Responsibilities

    Role

    Responsibility

    Berkeley Lab Division/Requester

    • Proposes the scope of the move
    • Accesses the Facilities Work Request Center Web site to request a move
    • Reviews the request with the Moves Coordinator
    • Contacts EH&S if requesting movement of hazardous material

    Move Coordinator

    • Serves as the point of contact for all office/building moves
    • Reviews all move requests
    • Performs pre-field verification of the new location to accommodate personnel and material(s) associated with move
    • Confirms the scope of the move
    • Understands and is familiar with current building codes and basic safety standards
    • Coordinates movement of personnel, equipment, furniture, and systems between and/or among Berkeley Lab locations
    • Maintains current Subcontractor Job Hazards Analysis (sJHA) for all contract move companies and document oversight

    Material Handler/Contract Employee

    • Performs pre-field verification of new location to accommodate personnel and material(s) associated with the move
    • Prepares material for transport
    • Notifies Move Coordinator if a hazardous condition is observed
    • Loads/delivers material at each location
    • Performs all duties per EHSS safety guidelines

    Technical Supervisor

    • Provides line management to the Facilities Move functions
    • Ensures staff compliance with all Berkeley Lab, EHSS, Department of Energy, and Department of Transportation 49 CFR requirements

    F. Definitions/Acronyms

    Term

    Definition

    Institutional Document

    A publication authorized by Laboratory management that delineates Laboratory-wide or multifunctional policy, procedures, regulations, or plans. A subset of authoritative documents. Scientific and technical publications and reports are not included in this definition.
    Examples: Personal Property Policy Manual, Radiation Protection Program, Requirements and Policies Manual

    Policy

    Statements or directives from the federal, state, or local government; the University of California; or Berkeley Lab senior management that set a course of action, define acceptable conduct, or implement governing principles.Example: Berkeley Lab Site Access

    Procedure

    A series of specific steps to be followed to accomplish work or to carry out a policy or requirement. Procedures are controls meant to mitigate risk, improve efficiency, or assure compliance. Examples: Obtaining a Berkeley Lab badge, maintaining the Laboratory's 12 kV electrical system, completing a travel expense form

    G. Recordkeeping Requirements

    None

    H. Implementing Documents

    Document number

    Title

    Type

    LOGIS-005

    Transportation – Moves Coordination

    Procedure

    I. Contact Information

    Space Management Planning and Move Coordinator
    Facilities Division

    Work Request Center, ext. 6274
    Facilities Division

    J. Revision History

    Date

    Revision

    By whom

    Revision Description

    Section(s) affected

    Change Type

    1/2/2012

    0

    L. Young

    Prepare for wiki, revised per Requirements Management Program

    all

    Minor

    12/4/2012

    1

    K. Toulouse

    Rewrite for wiki (policy)

    all

    Minor

    1/20/2015   J. Braithwaite Three-year review - no changes    

    DOCUMENT INFORMATION

    Title:

    Moves

    Document number

    09.07.001.000

    Revision number

    1

    Publication date:

    12/4/2012

    Effective date:

    1/2/2012

    Next review date:

    1/20/2018

    Policy Area:

    Moves

    RPM Section (home)

    Facilities Management

    RPM Section (cross-reference)

    none

    Functional Division

    Facilities

    Prior reference information (optional)

     

    Source Requirements Documents

    Other Driving Requirements

    Implementing Documents

    Document Number

    Title

    Type

    LOGIS-005

    Transportation – Moves Coordination

    Procedure

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