BRIEF

Policy Summary

This policy outlines key security requirements from the Lawrence Berkeley National Laboratory (Berkeley Lab) Site Security Plan and applicable Department of Energy (DOE) Orders. Adherence to this policy is mandatory for all personnel to ensure compliance with the Lab’s prime contract and to protect our staff, information, assets, and facilities. Key topics include site access management, prohibited articles, and security reporting procedures.

Who Should Read This Policy

All individuals who access Berkeley Lab facilities.

To Read the Full Policy, Go To:

The POLICY tab on this wiki page

Contact Information

• Site Access: [email protected]
• Site Operations Center: [email protected]

POLICY

A. Purpose

This policy establishes the requirements for accessing and occupying Berkeley Lab facilities. Because site access is a privilege granted to support the Lab's mission, all personnel are responsible for adhering to these security protocols, which are designed to safeguard our staff, information, assets, and facilities.

B. Persons Affected

All persons who require access to Berkeley Lab facilities.

C. Exceptions

None

D. Policy Statement

1. General: All individuals entering and occupying Berkeley Lab facilities are expected to abide by all federal, state, and local laws and Berkeley Lab policies. This includes cooperating with security and law enforcement personnel and immediately reporting any security-related incidents or concerns, including suspicious activity, to line management, the Site Operations Center, and /or appropriate security personnel.
2. Site Access: Berkeley Lab has established the following security requirements and procedures for access to the Berkeley Lab main site.As a DOE federal site, Berkeley Lab is required to comply with all applicable federal and DOE agency requirements governing site access.  All vehicles (automobiles, motorcycles, bicycles, etc.) and pedestrians seeking site access must stop at Berkeley Lab entry gates and present an acceptable form of identification that complies with the Real ID Act of 2005.
   1. Acceptable forms of identification for site entry include:
      1. Berkeley Lab ID badge;
      2. State-issued identification compliant with the REAL ID Act of 2005;
      3. United States (US) or Foreign Passport or Passport Card;
      4. Homeland Security Presidential Directive 12 (HSPD-12) credential;
      5. Permanent Resident Card;
      6. School or University ID (If under 18);
      7. State Issued Enhanced Driver’s License (EDL) (Michigan, Minnesota, New York, Vermont, Washington);
      8. Employment Authorization Card (I-766/EAD);
      9. Department of Homeland Security (DHS) Trusted Traveler Cards (Global Entry, NEXUS, SENTRI, FAST); or
      10. Transportation Worker Identification Credential (TWIC).                                                                                                                                                                                                              Note: All Foreign National visitors are required to present a valid passport to obtain site access.
3. Note: All Foreign National visitors are required to present a valid passport to obtain site access.
   1. If the individual cannot present the acceptable forms of identification listed above, they must provide one approved document from List B and one approved document from List C, as detailed on USCIS Form I-9 below.
      

      List B	List C
      Non-compliant State-issued ID/DL	Birth Certificate
      Voter’s Registration Card	Certification of Report of Birth
      US Military Card	US Citizen ID Card (I-197)
      School or University ID (if over 18)	ID-Resident Citizen (I-179)
      	DHS Employment Authorization
      	Social Security Card

   2. Any identification that is expired or fraudulent is not considered an acceptable.
   3. Exclusions:
      1. Rideshare and food delivery drivers (i.e., limo, taxi service, Uber, Lyft, DoorDash, Uber Eats) will be provided access as long as they present a non-expired state-issued driver’s license and are in the Berkeley Lab Access Management System (AMS).
      2. Delivery drivers driving an official company vehicle and in uniform (i.e., FedEx, Amazon, DHL, USPS) will be provided access as long as they present a non-expired state-issued driver’s license.
      3. Law enforcement and emergency services personnel in uniform and in official vehicles.
4. Visitors: Individuals without a Berkeley Lab ID badge must obtain site access approval through the Berkeley Lab AMS prior to arriving on site. Access for foreign nationals is screened in accordance with DOE O 142.3C, Unclassified Foreign National Access Program. See (6.) Hosting section below for full requirements.  Visitors must provide an acceptable form of identification that complies with the Real ID Act of 2005 to gain access to LBNL (See section D.2.b ”Acceptable forms of identification”). 
   1. Hosting Visitors 
      1. Only Berkeley Lab or Berkeley Site Office (BSO) employees are authorized to host visitors, unless special permission is granted.
      2. Hosts should familiarize themselves with the Hosting Foreign National Assignees, Users, and Visitors Policy to ensure they understand hosting thresholds and requirements.
      3. Visitor requests must be processed and approved through the AMS before access is granted.
      4. The AMS must not be used to grant site access to bypass the Berkeley Lab affiliation or hiring process before it is completed.
   2. Rideshare and Food Delivery Services
      1. All rideshare and food delivery service requests must be processed through the AMS.
   3. Minors
      1. Visitors under 18 years of age must be part of a Lab management-approved tour/event or accompanied by a parent or guardian at all times.
   4. Special Events
      1. Site access for special events, such as those with large numbers of attendees, may be accommodated with alternate procedures to promote site access efficiency.
      2. A public event designation may be applied to events meeting certain DOE-approved criteria to forgo country-of-citizenship screening criteria. See Section 8.
   5. Compliance and Enforcement
      1. If an individual does not possess an acceptable form of identification or provide the approved additional documents, they should be informed of the REAL ID Act requirements and provided with handouts detailing acceptable IDs for future site access.
      2. Upon a second instance of non-compliance, the individual must be informed that future non-compliance may result in access denial.
      3. On the third attempt to gain site access with a non-compliant ID, site entry cannot be authorized.
      4. Foreign national visitors who have not been screened in accordance with DOE O 142.3C, Unclassified Foreign National Access Program, will be ineligible for site access.
5. Security Areas: There are two types of security areas within Berkeley Lab facilities.
   1. The Berkeley Lab main site and off-site locations are part of the general access area (GAA). All persons entering and located within a GAA are subject to Berkeley Lab's site access requirements. GAA security measures are designed to provide a reasonable expectation that all individuals accessing Berkeley Lab facilities are authorized to do so.
   2. Property protection areas (PPAs) are established to enhance the protection of Berkeley Lab personnel and higher-risk security assets/interests from malevolent acts such as theft and sabotage. In addition to standard site access requirements, the following access requirements for PPAs are in place: 
      
      1. Only authorized personnel may enter a PPA with unescorted access. All other individuals must be escorted by authorized personnel.
      2. Individuals performing research activities in PPAs and/or who require recurring access to PPAs must obtain authorized access through the badge management system.
      3. Access to PPAs by foreign nationals requires additional approvals per DOE O 142.3C.
      4. Individuals seeking authorized access to PPAs must complete prerequisite training and follow the protocols and procedures associated with PPA protections.
6. Badging: All Berkeley Lab affiliates and employees with an approved, active assignment who require site and building access will be issued a Local Site Specific Only (LSSO) badge in accordance with DOE O 470.4C, Safeguards and Security Planning.
   1.  LSSO Badge Issuance
      1. Prior to being issued an LSSO badge, the individual must provide identification, ensuring compliance with the Real ID Act of 2005 (see section D.2.b “acceptable forms of identification”).
      2. If an individual is unable to provide a Real ID-compliant identification, they must present one approved document from List B AND one approved document from List C, as listed on the USCIS I-9 Form (see section D.2.c).
      3. Individuals who cannot provide a compliant ID may be issued a temporary LSSO badge valid for 30 days to allow time to obtain a REAL ID-compliant ID. Temporary LSSOs are only eligible for use in the GAA.  
   2. Badge Business Rules
      1. Affiliates and employees must complete the affiliation and/or hiring process before they receive a badge, and a badge may not be issued outside their active assignment window.
      2. If a vendor/subcontractor or other business guest requires regular unescorted site access (greater than once per quarter), the individual should be affiliated and badged.
      3. If a Berkeley Lab badge holder requires site access and does not have their Berkeley Lab-issued badge, their identity and Berkeley Lab assignment will be verified before access is granted.
      4. Expiration dates on badges indicate when an appointment period ends. It is the responsibility of the badge holder to make a badge appointment and retrieve a new badge before the end of their appointment and/or badge expiration.
      5. Badges will no longer function for site or building access once they have expired or been terminated.
      6. Badge access privileges for most spaces are managed in the Badge Management System and approved by Security Access Managers (SAM) from each division.
   3. Badge Display, Use, and Care
      1. Berkeley Lab badges are the property of the US government and must be returned to the badge office, security personnel, or designated drop locations once expired and/or the badge holder's Berkeley Lab assignment has been terminated.
      2. Badge holders must protect their badge against loss, theft, or misuse and report a lost or stolen badge to the badge office or Site Operations Center as soon as practical and within 24 hours of discovery. Misuse includes allowing a badge to be used by someone other than who the badge was issued, and soliciting and/or using another person’s badge.
      3. Badges must be conspicuously worn, photo side out, above the waist, and on the front of the body while accessing Berkeley Lab facilities, unless doing so may pose a safety concern.
      4. When not on federally controlled, owned, or leased property, the badge should be removed or obscured from visual access.
      5. Badge holders must protect their badge's integrity by ensuring it is not altered, photocopied, counterfeited, reproduced, or photographed (other than for official government business).
      6. Badge lanyards are required to have at least one breakaway safety feature located at the back of the wearer’s neck to prevent entanglement or strangulation hazards with moving equipment, parts, or components.
   4. Training Requirements
      1. All badged personnel must complete training on Berkeley Lab security protocols and procedures as part of their new-employee training requirements, before receiving a badge and annually thereafter.
      2. Access may be temporarily suspended if training is incomplete or has expired.
7. Hosts. Hosts are responsible for ensuring that visitors and business visitors under their supervision comply with applicable Berkeley Lab policies and procedures. Hosts at Berkeley Lab must meet certain criteria before and during their visitor's stay. Hosts must: 
   1. Be Berkeley Lab or BSO employees;
   2. Follow all rules for the appropriate use of the AMS outlined in Section 4 of this policy;
   3. Complete Berkeley Lab training SEC0505, Hosting Foreign Nationals, and review the Hosting Foreign National Assignees, Users, and Visitors Policy before hosting non-U.S citizens.
   4. Be physically on site with their visitors or designate another eligible host in their absence;
   5. Not originate, hold citizenship, or be affiliated with a country that is defined as a State Sponsor of Terrorism in order to host other foreign nationals.
8. Public Events. Public events are defined by DOE Order 142.3C, Unclassified Foreign National Access Program. Attendees of public events may be exempt from certain site access and DOE-mandated screening protocols. The following criteria will be considered when making a public event determination:
   1. Whether the event is held within the Berkeley Lab GAA;
   2. Whether the event is open to attendance by members of the general public; and
   3. 3.    Whether the information provided at the event is protected by statute, regulation, or DOE policy. See the Public Event webpage for further details.
9. Controlled Articles. Controlled articles are items such as portable electronic devices and cellular telephones, both government and personally owned, that are capable of recording information or transmitting data. Berkeley Lab personnel are generally not restricted from bringing controlled articles onto the main site or into off-site facilities, but may be restricted from bringing such items into certain areas for safety or security reasons. See the Photography, Video, and Audio Recordings policy.
10. Trespassing and Prohibited Articles. All DOE property and facilities are subject to the requirements of 10 Code of Federal Regulations Part 860, Trespassing on Department of Energy Property, which prohibits unauthorized access and the unauthorized introduction of dangerous weapons and materials. Prohibited articles include items such as explosives (not part of approved Berkeley Lab research or other sanctioned activity), dangerous weapons, instruments or material likely to produce substantial injury to persons or damage to persons or property, controlled substances (e.g., illegal drugs including marijuana and associated paraphernalia, excluding prescription medicine, unless approved by appropriate authority) and other items prohibited by law. Berkeley Lab personnel seeking an exemption must submit a request for authorization to the Officially Designated Security Authority (ODSA) or designee.
11. Entry/Exit Screening. Individuals, carried items, vehicles, and/or packages entering or exiting the site may be subject to random inspection to deter and/or detect the unauthorized introduction of prohibited articles or removal of US government assets. Inspections will be performed only in response to a change in security conditions or as needed based on specific security threats or incidents.
12. Locks and Keys. Locks and Keys program personnel manage all security and administrative locks, keys, key blanks, and key-cutting codes at Berkeley Lab. Berkeley Lab keys are government property and are not to be duplicated or shared. Unauthorized use or access of keys is prohibited.
13. Off-Site Facility Access. Personnel must use their Berkeley Lab-issued badges to access off-site buildings. Off-site visitor access requests must be initiated in the AMS.
14. Security Condition Change: All access to and from the site may be restricted during an emergency, or in response to security threats, as directed by the ODSA or designee, and appropriate Berkeley Lab or Department of Energy leadership.
15. On-Site Law Enforcement. The University of California Police Department (UCPD) patrols the Laboratory site and may be called to respond to security incidents. UCPD may issue citations for trespassing, theft, and other violations in accordance with California state law. Citations from law enforcement officials are considered separate actions from the Laboratory's Corrective Action and Discipline policy.

E. Accountability

1. General. The effectiveness of Berkeley Lab Site Security, the programs associated with Site Security, and the protection standards required by the DOE rely upon individuals following security-related policies and procedures. Security policies and procedures are considered standards of conduct, and all employees and visitors are responsible for and expected to adhere to them. Site Access to Berkeley Lab is a privilege contingent upon the successful completion of the required DOE reviews and vetting.
2. Access. Individuals who do not meet DOE standards or pass required vetting may have their access denied or withdrawn to ensure the safety, security, and stewardship of the Laboratory.
3. Security Violations.  Individuals found to be in willful violation of the Site Access and Security policy and/or associated procedures will receive a Notice of Violation.
   1. A Notice of Violation is administrative in nature and is not considered a corrective or adverse action. Security incidents that meet certain requirements are also reported to the DOE through the Incident of Security Concern program as required in DOE O 470.4C, Safeguards and Security Planning.
   2. Notices of Violation will be served by way of Berkeley Lab email to the individual observed to be the perpetrator of the violation and his/her immediate supervisor, division director, and Human Resources (HR) business partner. Notices will be issued as soon as practical after the violation has been identified or reported. Individuals involved in security violations may receive corrective action in accordance with the Laboratory's Corrective Action and Discipline policy or applicable collective bargaining agreement (CBA). Progressive discipline may apply up to and including termination of employment.
   3. Site Security staff will record violations for the purposes of tracking security trend data and identifying individuals involved in repeated security incidents. Site Security staff will work with the employee's line management and HR business partner to provide evidence of the violation, which may include statements from security personnel and/or data from various physical security systems.
   4. Individuals with repeated or egregious violations may have their access privileges temporarily or permanently suspended. Other corrective actions may be applied per management's discretion.
   5. Lab-designated hosts are responsible for ensuring that visitors under their auspices adhere to Berkeley Lab policies and procedures. Visitors involved in security incidents may have their site access privileges temporarily or permanently revoked.

F. Definitions/Acronyms

G. Roles & Responsibilities

Managers, supervisors, and employees are responsible for adhering to the provisions of this policy.

G. Recordkeeping Requirements

None.

H. Implementing Documents

I. Contact Information

• Site Access: [email protected]
• Site Operations Center: [email protected]

J. Revision History

DOCUMENT INFORMATION

Source Requirements Documents

• DOE Order 142.3C, Unclassified Foreign National Access Program
• DOE Order 470.4C, Safeguards and Security Planning
• DOE Order 473.2A, Protective Force Operations
• 10 CFR Part 860, Trespassing on Department of Energy Property