BRIEF

Policy Summary

Berkeley Lab offers authorized leave with pay to exempt employees only. In consideration of unusual circumstances or unusual effort, leave of absence with pay may be granted.

Who Should Read This Policy

Exempt status employees. Nonrepresented employees should refer to their collective bargaining agreements.

To Read the Full Policy, Go To:

The POLICY tab on this wiki page

Contact Information

For more information, contact your division's Human Resources Center.
Feedback on HR policies or procedures is welcomed. Send comments to hrpolicies@lbl.gov.

POLICY

A. Purpose

Berkeley Lab offers authorized leave with pay to exempt employees only. In consideration of unusual circumstances or unusual effort, leave of absence with pay may be granted.

B. Persons Affected

Exempt status employees. Nonrepresented employees should refer to their collective bargaining agreements.

C. Exceptions

Requests for exceptions that exceed what is allowed under current policy or that are not expressly addressed by current policy are considered exceptions to policy. A request for an exception to policy requires, at minimum, approval by the Compensation Manager and the Chief Human Resources and Diversity Officer (CHRO).

D. Policy StatementAuthorized Leave with Pay

1.  Exempt Employees. For exempt employees only, in consideration of unusual circumstances or unusual effort, leave of absence with pay may be granted as described below. Such leave may not be used, however, to balance extra work on an hour-for-hour basis. Normally, authorized leave will not be used in connection with vacation time. Exceptions to this limitation may be made by the division director or department head when such action is in the best interests of the department or division work schedule.

1. Up to three workdays in a month may be granted an exempt employee by the division director with supporting explanation of special circumstances requiring the leave shown on or attached to the Payroll Time Report.
2. More than three workdays a month may be granted only with the approval of the Laboratory Director. Such recommendations must be made via an electronic Personnel Action Form (ePAF) submitted to the Payroll office.

2.  Unusual Circumstances. Up to five working days of leave with pay may be granted by the Laboratory Director to any employee to cover unusual circumstances. If adequate sick leave and vacation credits exist, leave will be charged to such credits.

F. Definitions/Acronyms

G. Recordkeeping Requirements

For detailed legal requirements covering all University records, see University of California Legal Requirements on Privacy of and Access to Information, Business and Finance Bulletin RMP-8 (Records Management Program series).

H. Implementing Documents

None

I. Contact Information

For more information, contact your division's Human Resources Center.
Feedback on HR policies or procedures is welcomed. Send comments to hrpolicies@lbl.gov

J. Revision History

DOCUMENT INFORMATION

Source Requirements Documents

• DOE Contract DE-AC02-05CH11231, Mod No. M046, Sec.J, App. A, Advance Understandings on Human Resources
• University of California Personnel Policies for Staff Members (PPSM) 2.21, Absence from Work

Implementing Documents

ADDITIONAL INFORMATION

Key labels/tags:

• (Policy Area 1), (Policy Area 2), (Section)

New terms that need to be added to Glossary/Acronym list:

• (list items not found and context (Policy Area name) – full definition would be included in Policy)

Implementing Documents restricted to department/functional use

(optional – these will be used for tracing between requirements and associated documents)

Side bars:Side bar 1 location (cite by Policy Section # - for example: Section D.2.a)Sidebar 1 text: Sidebar 2 locationSidebar 2 text: Sidebar 3 locationSidebar 3 text: