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F. Definitions/Acronyms
G. Recordkeeping RequirementsNoneH. Contact InformationFor more information, employees may contact the Berkeley Lab Integrated Disability and Absence Management (IDAM) team Advise management and employees on how to comply with this policy. Initiate Paid Parental Leave action. Advise supervisor, employee, and Laboratory Employee Timekeeping Systems (LETS) Timekeeper on time reporting codes. | LETS Timekeepers | Follow procedures in support of this policy where applicable for accurate time reporting in LETS, for effective tracking and reporting of paid leave time taken. | Manager and Supervisor | Adhere to the provisions of this policy, including notification to the IDAM team regarding employee requests for this type of leave in accordance with policy. | F. Definitions/AcronymsTerm/Acronym | Definition | CFRA | California Family Rights Act | Domestic Partner | A domestic partner means the individual designated as an employee's domestic partner under one of the following methods: (i) registration of the partnership with the State of California; (ii) establishment of a same-sex legal union, other than marriage, formed in another jurisdiction that is substantially equivalent to a State of California-registered domestic partnership; or (iii) filing of a Declaration of Domestic Partnership form with the University. If an individual has not been designated as an employee's domestic partner by any of the foregoing methods, the following criteria are applicable in defining domestic partner: each individual is the other's sole domestic partner in a long-term, committed relationship with the intention to remain so indefinitely; neither individual is legally married, a partner in another domestic partnership, or related by blood to a degree of closeness that would prohibit legal marriage in the State of California; each individual is 18 years of age or older and capable of consenting to the relationship; the individuals share a common residence; and the individuals are financially interdependent. | FMLA | Family and Medical Leave Act | Full-time | Full-time status is fixed time at 40 hours per workweek. | Part-time | Part-time status is fixed time up to 39 hours per workweek. | G. Recordkeeping RequirementsNoneH. Contact InformationFor more information, employees may contact the Berkeley Lab Integrated Disability and Absence Management (IDAM) team at (844) 361-4594 or [email protected]. Feedback on human resources policies or procedures is welcomed. Send comments to [email protected]. I. Implementing DocumentsNoneJ. Revision HistoryDate | Revision | By Whom | Revision Description | Section(s) Affected | Change Type | 3/8/2019 | 0 | W. Crosson | New Policy | All | Major/30 day | Card |
FREQUENTLY ASKED QUESTIONS1. What is Paid Parental Leave? Paid Parental Leave is paid time off that eligible employees can use to bond with a new child. It supports taking the time needed for either the birth or adoption of a child. 2. How much Paid Parental Leave is provided? Berkeley Lab’s Paid Parental Leave grants up to four weeks (20 working days) of Paid Parental Leave (prorated for part-time eligible employees). Other specific Berkeley Lab policies may allow for additional unpaid leave; therefore, contact the Human Resources Integrated Disability & Absence Management team for details. 3. When can I take Paid Parental Leave? You can take Paid Parental Leave at any time during the first 12 months following the birth or placement of your child for adoption. However, leave must be taken within one year of your child’s birth or placement for adoption. 4. Am I required to take Paid Parental Leave all at once? No, Paid Parental Leave can be taken in one continuous four-week block or can be taken twice for a duration of no less than two weeks each. All leave must be completed within 12 months of the child’s date of birth or placement for adoption. 5. My spouse/domestic partner also works at Berkeley Lab. Do we have to take leave at the same time? No, you do not have to take leave at the same time as long as you both complete your respective leaves within 12 months of the child’s birth or placement with you for adoption. 6. What if I became a parent prior to the Paid Parental Leave policy becoming effective? If the birth or adoption of your child occurred within 12 months of the policy becoming effective, you may still request Paid Parental Leave. Thirty days advance notice is required, and, if approved, your leave must be completed within 12 months of the policy effective date. 7. If I became a parent prior to the Paid Parental Leave policy becoming effective and used my sick leave and/or vacation time, will I be reimbursed? No. However, if the birth or adoption of your child occurred within 12 months of the policy becoming effective, you may still request Paid Parental Leave. Thirty days advance notice is required, and, if approved, leave must be completed within 12 months of the policy effective date. 8. I am planning to foster a child. Will I be able to take Paid Parental Leave? No, foster care is not covered under the Paid Parental Leave policy. However, you may be eligible to take leave for this reason under Berkeley Lab’s Family and Medical Leave policy (subject to the terms and conditions of the Family and Medical Leave policy). 9. I plan to have a child via surrogacy. Will I be eligible for Paid Parental Leave? Yes. Berkeley Lab recognizes there are different pathways to becoming a parent; therefore, the policy supports having a child via gestational carrier (surrogate) or donor genetic material. 10. If I give birth to twins or adopt more than one child at a time, will I be eligible for more than four weeks Paid Parental Leave? No, the birth or adoption of multiple children does not increase the length of leave approved for that event. 11. I have recently become a step-parent to my spouse/domestic partner’s existing child(ren). Am I eligible for Paid Parental Leave? No, Paid Parental Leave is not available in this circumstance. 12. I am adopting an older child, not an infant. Can I take Paid Parental Leave? Yes, the policy applies to adoption of any child under the age of 18. 13. I am legally adopting a child and have physical custody pending finalization of the adoption. When can I begin Paid Parental Leave? You may begin leave at any point after you assume physical custody, provided you have documentation that the adoption is in process and your leave is completed within 12 months of you assuming physical custody. 14. If I am working and my child becomes sick, can I use Paid Parental Leave? No, Paid Parental Leave is designed to address the specific needs of child bonding. However, you may be eligible to use your accrued sick leave and/or vacation, or, if your child has a serious health condition, you may qualify for unpaid leave under the Family Medical Leave policy (subject to the terms and conditions of the Family Medical Leave policy). 15. Will my benefits be affected during Paid Parental Leave? No. While on approved Paid Parental Leave, you remain on “full pay” status, which means Berkeley Lab will continue to pay its employer contribution to your elected benefits and you remain responsible for your employee contribution. While you are on paid leave, your premiums will continue to be deducted from your paycheck as usual. 16. Will Paid Parental Leave impact my service credit? No. Because Paid Parental Leave is a paid leave (you are receiving salary), your service credit will continue to accrue as usual. 17. What happens if I am on Paid Parental Leave during the winter holiday shutdown? Will my leave period be extended? No, the winter holiday shutdown period does not extend your leave based on Berkeley Lab being officially closed at the same time as your leave. 18. Do I have to be eligible for leave under Berkeley Lab’s Family Medical Leave (FML) policy in order to take Paid Parental Leave? No, Berkeley Lab’s Paid Parental Leave policy is separate and distinct from the Family and Medical Leave policy (each have its own eligibility criteria). If you are not eligible for Family and Medical Leave, you may still be eligible for Paid Parental Leave. 19. Does Paid Parental Leave run at the same time as other types of leave? Yes. When eligible, your Paid Parental Leave will run at the same time as other leaves such as leave authorized by the Family Medical Leave Act (FMLA) or state parental leave (California Family Rights Act). These leaves are referenced in Berkeley Lab’s Family and Medical Leave policy. 20. Why does leave authorized by the Family Medical Leave Act (FMLA) and Paid Parental Leave run at the same time? These leaves run at the same time because each has its own function during your leave. Family and Medical Leave protects your job and company benefits and Paid Parental Leave adds a period of salary continuation as well as job protection. 21. The Family and Medical Leave policy allows me 12 weeks of leave for the birth or adoption of a child. Can I use Paid Parental Leave to extend that time? No. Paid Parental Leave is designed to run concurrently (at the same time) with Family and Medical Leave and does not extend the 12-week period. If you continue Family and Medical Leave after your four weeks of Paid Parental Leave, the remaining eight weeks of Family and Medical Leave will be unpaid. During this time, you may be eligible to use your accrued sick leave and/or vacation (subject to the terms and conditions of the Sick Leave, Vacation, and Family and Medical Leave policies). 22. What is Short-Term Disability (STD)? STD benefits are a source of income while you are on leave due to a disability, injury, medical condition, or pregnancy. Depending on your coverage level, STD will start on either day 14 or 22 after your disability period begins (this is called the STD benefit “elimination” period) and can run for up to 26 weeks if you continue to be disabled. Contact the Benefits team for information on your STD coverage level. 23. Do I need to apply for Paid Parental Leave, Family and Medical Leave, and Short-Term Disability at the same time? If you are a birth mother, you need to request information on how and when to apply for Paid Parental Leave, Family and Medical Leave, and Short-Term Disability all at one time. The Human Resources Integrated Disability & Absence Management team can help you by providing you with information on your leave and benefit eligibility and instructions on how to apply, as well as coordinate a leave plan that is specific to you. 24. I am a birth mother and eligible for Short-Term Disability (STD) benefits. How does this work with Paid Parental Leave?You cannot receive Paid Parental Leave payments at the same time as Short-Term Disability payments. Once your period of pregnancy disability and STD ends (usually six weeks after the birth of your child for a normal delivery or eight weeks for Cesarean section) you are then eligible to receive Paid Parental Leave payments. 25. What if I experience complications due to the birth of my child and need additional time off? How does this work with Short-Term Disability and Paid Parental Leave? If your doctor provides documentation stating you continue to be disabled due to childbirth (or a related condition), you may be eligible to continue leave under the Family and Medical Leave policy as well as continue your Short-Term Disability payments. Once your period of disability ends, you may then begin Paid Parental Leave and receive 100% of your income for up to four weeks.Feedback on human resources policies or procedures is welcomed. Send comments to [email protected]. I. Implementing DocumentsNoneJ. Revision History
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