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BRIEF

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Policy Summary

This policy describes cyber security responsibilities and requirements for Laboratory Berkeley Lab Information Technology (IT). This includes responsibilities and requirements for:

• Individuals and supervisors
• Certain roles such as system administrator, web server owner, and application developer
• Divisions, including division security liaisons and
• The Cyber Security Program (CSP)Cyber Security)

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Who Should Read This Policy

• Employees and affiliates who use or manage Laboratory Berkeley Lab IT or Laboratory InformationBerkeley Lab information
• Employees with additional security responsibilities for Laboratory Berkeley Lab IT, such as computer cyber security liaisons or members of the CSPCyber Security

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To Read the Full Policy, Go To:

The POLICY tab on this wiki page

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Contact Information

Information Technology Policy Manager
Information Technology Division
[email protected]

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POLICY

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A. Purpose

The purpose of this policy is to enable a computing environment for Lawrence Berkeley National Laboratory (Berkeley Lab) that is both open and appropriately secure.

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B. Persons Affected

This policy applies to employees and affiliates as well as individuals with additional cyber security responsibilities for Laboratory Berkeley Lab Information Technology (IT).

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C. Exceptions

The Berkeley Lab Chief Information Officer, the Cyber Security Manager (CSM)Chief Information Security Officer, and the Cyber Security Program (CSP) may approve exceptions to this policy.

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D. Policy Statement

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D.1 Employees and Affiliates

1. Everyone Is Responsible for Security. Laboratory Berkeley Lab IT Security cyber security is a line-management function at Berkeley Lab. Employees and affiliates are responsible for the security of computers and devices that they use or manage. They must take appropriate steps to secure Laboratory Berkeley Lab IT and Information information that they create, possess, manage, or have access to in connection with their Laboratory employment or research.
   1. Authorizing Access to IT Resources. Employees and affiliates may authorize the use of Laboratory Berkeley Lab IT that they manage. When authorizing use, employees and affiliates assume cyber security responsibility for the use and/or user and must ensure that Berkeley Lab IT policies are communicated to the user and followed in the course of granting access.
   2. Reviewing Authorization. After authorization, employees and affiliates must review access on a schedule appropriate to the risks presented by the service or system.
2. Cyber Security Requirements. Employees and affiliates must ensure that computers and devices they use or manage meet the Berkeley Lab Minimum Security Requirements. Employees with specific roles must meet the Role-Based Security Requirements. Employees and affiliates must meet any additional requirements and procedures that CSP Cyber Security determines are necessary to secure the Laboratory.
   1. Minimum Security Requirements. Minimum security requirements protect both the integrity of Laboratory Information information and our network by providing a baseline level of protection for devices. Requirements may include training, security patches, passwords, media protection, anti-virus protection, physical protections, and network access.
   2. Role-based Security Requirements. Certain roles require additional security requirements to protect Laboratory Berkeley Lab IT and Informationinformation. Roles include system administrators, web server owners, and application developers.
   3. Other Requirements. Employees and affiliates must adhere to additional requirements, standards, and procedures that the Cyber Security Program (CSP) determines are necessary to protect Laboratory Berkeley Lab IT and Informationinformation. Additional requirements are available on the CSP's Cyber Security Requirements page.
3. Reporting Cyber Security Incidents. Employees and affiliates must follow the appropriate procedures to report cyber security incidents, including the loss or theft of Laboratory Berkeley Lab IT or Information.information.

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D.2 Laboratory Management

1. Supervisors and managers must provide adequate oversight to ensure that employees and affiliates under their management are taking appropriate steps to secure Laboratory Berkeley Lab IT and Information information throughout its lifecycle.
2. The division or department director must ensure that the division adheres to policies, requirements, and procedures related to securing Laboratory Berkeley Lab IT and Informationinformation.
3. The division or department director must designate a Computer Cyber Security Liaison who has authority and responsibility for coordination of computer cyber security activities.

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D.3 Exceptions and Enforcement

1. Exceptions to Cyber Security Requirements
   1. Some systems, most commonly scientific ones, are unable to meet the cyber security requirements. Possible reasons include:
      1. Technical. For example, a legacy operating system that does not have patches for some a vulnerability.
      2. Operational. For example, a device that performs experiments, such as genome sequencing or systems used in the Advanced Light Source (ALS) control, may have uptime requirements such that they cannot be patched or rebooted.
      3. Cost-efficiency. For example, the cost, either monetarily or for mission reasons, of upgrading a device to meet requirements exceeds the cyber security benefit.
   2. Exceptions. Employees and affiliates should take a risk-based approach to using exceptions and seek guidance from CSP Cyber Security as appropriate. CSP Cyber Security may refuse exceptions based on institutional risk or require compensating controls.
2. Enforcement. Employees and affiliates who do not comply with this policy may temporarily be denied access to Laboratory Berkeley Lab IT or information and may be subject to other penalties and disciplinary action up to and including termination. Non-compliant devices may be disconnected from the Laboratory network Berkeley Lab network at any time and until the device is compliant.

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D.4 Cyber Security Program

The CSP Cyber Security has the authority and responsibility to support the cyber security of Laboratory Berkeley Lab IT and Informationinformation. The program must:

1. Provide general protection for Laboratory Berkeley Lab IT and Information information that is risk-based, cost-effective, and supports the mission of the Laboratory;
2. Establish requirements, standards, procedures, and guidelines to help secure Laboratory Berkeley Lab IT and Information information and comply with all applicable regulations and requirements;
3. Provide information and resources to help Laboratory divisions and employees meet their cyber security responsibilities; and
4. Elicit input from divisions and programs on cyber security policies and procedures.

Although CSP Cyber Security supports the cyber security of Laboratory Berkeley Lab IT and Informationinformation, ultimate responsibility for cyber security and its implementation rests with each Berkeley Lab employee and affiliate.

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E. Roles and Responsibilities

Employees and affiliates must adhere to this policy. The table below describes specific responsibilities, authorities, and accountabilities by role: