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|Title:|Contact with State or Federal Officials|
|Publication date:|10/7/2013|
|Effective date:|7/29/2009|
h2.BRIEF
h3.Policy Summary
Employees may not act or give the appearance of acting on behalf of Berkeley Lab or the University of California when co{anchor:_GoBack}mmunicating with state or federal officials unless they are authorized to do so. When employees give opinions as independent professionals, they must state clearly that they are speaking for themselves and not on behalf of Berkeley Lab or the University.
h3.Who Should Read This Policy
This policy applies to all employees, including those who work part-time or have faculty appointments.
h3.To Read the Full Policy, Go To:
The POLICY tab on this wiki page
h3.Contact Information
[Research and Institutional Integrity Office|http://www.lbl.gov/Workplace/RIIO/]
[[email protected]|mailto:[email protected]]
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{dojo-tab:title=Policy}
|Title: |Contact with State or Federal Officials|
|Publication date: |10/7/2013|
|Effective date: |7/29/2009|
h2.POLICY
h3.A. Purpose
This policy minimizes the appearance of a conflict of interest by prohibiting employees from acting or giving the appearance of acting on behalf of Lawrence Berkeley National Laboratory (Berkeley Lab) or the University of California when communicating with state or federal officials without authorization.
h3.B. Persons Affected
This policy applies to all employees.
h3.C. Exceptions
Not applicable
h3.D. Policy Statement
# Employees may not act or give the appearance of acting on behalf of Berkeley Lab or the University of California when communicating with state or federal officials unless they are authorized to do so. To act or give the appearance of acting on behalf of Berkeley Lab or the University in such instances without authorization may be construed as a conflict of interest.
# When corresponding with state and federal officials, a writer may use Berkeley Lab letterhead only when authorized to represent Berkeley Lab or the University. Letters expressing personal views must be written on personal stationery. If Berkeley Lab letterhead is used for corresponding with principal state and federal officials, including executive branch appointees, members of Congress, the state legislature, and their staffs, copies of the correspondence must be sent to the appropriate division director and to the Head of the Public Affairs Department.
# When employees give opinions as independent professionals, they must state clearly that they are speaking for themselves and not on behalf of Berkeley Lab or the University of California.
h3.E. Roles and Responsibilities
Managers, supervisors, and employees have the responsibility to adhere to the provisions of this policy.
h3.F. Definitions/Acronyms
None
h3.G. Recordkeeping Requirements
None
h3.H. Implementing Documents
None
h3.I. Contact Information
[Research and Institutional Integrity Office|http://www.lbl.gov/Workplace/RIIO/]
[[email protected]|mailto:[email protected]]
h3.J. Revision History
|*Date*|*Revision*|*By whom*|*Revision Description*|*Section(s) affected*|*Change Type*|
|10/7/2013|1.1|M. Stoufer|Reviewed 10/3/13, no changes|Next Review date|Minor|
|6/11/2012|1|M. Stoufer|Re-write for wiki (policy)|All|Minor|
|1/2/2012|0|M. Stoufer|Re-write for wiki (brief)|All|Minor|
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{dojo-tab:title=Document Information}
h2.DOCUMENT INFORMATION
|Title: |Contact with State and Federal Officials|
|Document number|05.07.003.000|
|Revision number|1.1|
|Publication date: |10/7/2013|
|Effective date: |7/29/2009|
|Next review date:|10/7/2016|
|Policy Area:|Conflict of Interest – General|
|RPM Section (home)|Conflict of Interest|
|RPM Section (cross-reference)|None|
|Functional Division|Operations|
|Prior reference information (optional)|RPM Section 10.13|
h3.Source Requirements Documents
* University of California _Policy on Relations of University Staff Members with State and Federal Officials_
* Contract 31, Clause I.8 FAR52.203-12, _Limitations on Payments to Influence Certain Federal Transactions_
h3.Implementing Documents
None
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h2.ADDITIONAL INFORMATION
|Title: |Contact with State and Federal Officials|
|Document number|05.07.003.000|
|Revision number|1.1|
|Publication date: |10/7/2013|
|Effective date: |7/29/2009|
|Next review date: |10/7/2016|
|Policy Area:|Conflict of Interest – General|
|RPM Section (home)|Conflict of Interest|
|RPM Section (cross-reference)|None|
|Functional Division |Operations|
|Author name/contact info|M. Stoufer|
| | |
|Revision 0 publication date|1/2/2012|
|Retirement date|n/a|
|Prior reference information (optional)|RPM Section 10.13|
| | |
|Inputs from more than one Functional Area?|No|
|List additional Functional Areas & contacts| |
| | |
|Inputs from more than one Policy Area?|No|
|List additional Policy Areas & contacts| |
| | |
|30-day notification needed?|No|
|30-day start date|n/a|
|30-day end date|n/a|
| | |
|LDAP protected?|No|
| | |
|Need TABL reminders?|No|
|Frequency|n/a|
|Brief reminder text:|n/a|
| | |
|Approval Sheet for this revision received (date) \\
\[Note: author is responsible\}| |
h3.Key labels/tags:
* Conflict of Interest, Correspondence
h3.New terms that need to be added to Glossary/Acronym list:
* (list items not found and context (Policy Area name) – full definition would be included in Policy)
h3.Implementing Documents restricted to department/functional use
(optional – these will be used for tracing between requirements and associated documents)
|Document number|Title|
| | |
| | |
\\
\\
*Side bars:*
Side bar 1 location (cite by Policy Section # - for example: Section D.2.a)
Sidebar 1 text:
\\
Sidebar 2 location
Sidebar 2 text:
\\
Sidebar 3 location
Sidebar 3 text:
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