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2. All quantities and descriptions listed on the vendor packing list are matched to the PO
3. All material is scanned and sorted into the iBox receiving

1. program
2. Materials identified as

1. “sensitive” or “controlled’ are received appropriately (see LOGIS-003 Tagging Procedure) and entered into the Berkeley Lab Procurement PeopleSoft FMS System
2. All hazardous material(s) are processed per U.S. Department of Transportation requirements

2. Signs into iBox with the screen name and password
3. Identifies the ordering method (eBuy, Pcard, Purchase Order)
4. Scans the external carrier bar code
5. Selects the

1. “sort status”
2. Populates the External Carrier field
3. Enters required information into the Receipt field
4. Tabs out of Order field to populate the Deliver To field
5. Generates and affixes bar code to package
6. Verifies material cost to determine if a DOE property tag is required (see LOGIS-003,Tagging Procedure)
7. Selects

1. “signature required” in the Receipt field if the item:
   
   1. Requires a DOE property tag
   2. Is a computer or software
   3. Is a high-value item ($10,000 or more)
2. Places documentation in PO receipt file
3. Stages material for delivery
   
   1. Places large items on pallets
   2. Places small packages (each weighing less than 25 pounds) on the designated Transportation delivery cart
   3. Affixes the iBox-generated address label to the package (see LOGIS-008 Exhibits, Exhibit A)

1. Inspects for damage and/or leakage
2. Ensures a Material Safety Data Sheet is included with the package (see LOGIS-008 Exhibits, Exhibit B)
3. Manifests material per DOE 49 CFR guidelines (see LOGIS-008 Exhibits, Exhibit C)
4. Places material in designated HAZMAT area
5. Completes receipt in PeopleSoft

2. Places radioactive material container in hazardous-materials cage
3. Notifies EH&S Radiation Protection Group (RPG) at ext. 6228
4. At time of pickup by RPG, scans the delivery into iBox
5. Completes receipt in PeopleSoft per RPG e-mail notification

2. Receives and scans the purchase-order information into the iBox tracking database
3. Tags the material with the bar-code tracking label
4. Completes HAZMAT Shipping Manifest per DOT 49 CFR 172.0 and the Berkeley Lab Health and Safety Manual (PUB-3000)
5. Places the material in the designated chemical segregation area
6. Completes receipt in PeopleSoft

1. Receives e-mail from the requester regarding the order and expected arrival date
2. Sends confirmation e-mail back to the requester
3. Informs the Material Specialist of the pending receipt of agent
4. Reviews the work instructions for the select agent package
5. Contacts the authorized person to sign for the package
6. Ensures that the courier is present when the authorized person signs for the package
7. Completes the receipt in PeopleSoft
8. 7.      Receipt of Precious Metals (

1. Purchased by

1. Way of

1. a “One-Time Buy” Purchase Order)
   
   1. Material Handler queries PO and follows instructions from buyer to give to Receiving Lead for processing
   2. Receiving Lead receives PO and notifies requester via email template (with copy to Property Management) that order is ready for pick up in Central Receiving

1. Receipt of Material (eBuy/B2B)

1. Receipt of Hazardous Material (HAZMAT)

1. Receipt of Radioactive Material (RAM)

1. Receipt of Inhalation Hazards & Poisonous Gas

1. Receipt of Select Agents (Regulated Microbial Agents)

E. Roles and Responsibilities

F. Definitions/Acronyms

G. Recordkeeping Requirements

None

H. Implementing Documents

I. Contact Information

Transportation and Receiving
Facilities Division

J. Revision History