Overview

The Google Calendar Chrome Extension adds the "Make it a Zoom Meeting" button to Google Calendar and a scheduler icon in the top right corner of your Chrome browser. This tool is helpful when adding a Zoom meeting to a calendar invite. To download the plug in, follow these steps:

• Go to Zoom.LBL.gov
• Click on Downloads
• Scroll down to Zoom Extension for Browsers
  
  

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Install Zoom Extension or Browsers

To use the Berkeley Lab Calendar extension:

1. Install the Chrome Browser (this extension only works on the Chrome Browser).
2. Click on Get from Chrome Web Store, you should see this page:
   
   
   
   
3. Click on the Add to Chrome button on the right side of the page.
   
   
   
   
4. Close and restart Chrome Browser 

Configuring the Zoom Extension (Chrome)

1. Click Now click the Zoom icon in the upper right corner of your browser window.
   
   
   
   
2. Select "Sign In with Google" and enter your Berkeley Lab credentials
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   . If this doesn't work, try "Sign in with SSO."
   
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3. Now that you're logged in, Now click the Zoom scheduler icon again.
4. Click the gear icon in the upper right corner to reveal .
   
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5. This will reveal the Zoom Scheduling Schedule Options window.
   
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6. Important: Select Review your default setting and select "Allow me to specify meeting options each time"
   

Using the Zoom Extension (Chrome) 

1. Open Now open Google Calendar and click "Create" to schedule a new meeting.
2. You will now see the "Make it a Zoom Meeting" button.
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3. Important: click Click "More options" in the lower left corner.
4. From this page, you can click "Make it a 

Installation (Firefox)

This extension can also work with most recent versions of Firefox.

1. download the extension file from here. 

2. In Firefox, open the add-ons menu

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3. Under the "Gear" Icon, choose "Install from File"

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4. Find the file on your computer (probably in "Downloads") and select it.

5. You're done!

How to Use

To use the functionality of the Berkeley Lab Calendar extension, assign a conference room resource to a meeting.  The links will be visible to anyone with access to the invite and who have installed the extension.

1. a Zoom Meeting" and your schedule options window will appear.
   
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2. From here you can check the schedule options, set meeting options, establish security controls, designate alternative hosts, etc.
   
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3. When you are finished, click continue. The Zoom invitation will populate in the description window.
   
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4. Now add your guests, room resource and any special instructions in the description and click the "Save" button. 

Summary

The Zoom Extension for Browsers is a useful tool to quickly add a Zoom component to meetings in Google Calendar.  The extension has two components 1) Zoom scheduler icon in browser window 2) Make it a Zoom Meeting button in google calendar. It's important to remember that your scheduling options are stored in the Zoom scheduler icon. It should work like a charm, as long as you follow the steps above and select "Allow me to specify each time." 

Still Need Help?

Click here for more on scheduling Zoom meetings using the Google Calendar extension for browsers or call the IT Help Desk x4357Note that an older version of this extension could actually paste extended meeting location information directly into the calendar invitation. Due to to a major Google Calendar redesign, this functionality had to be removed.