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REQUIREMENTS AND POLICIES MANUAL

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Recall and Preferential Rehire

    Title:

    Recall and Preferential Rehire

    Publication date:

    9/25/2014

    Effective date:

    9/25/2014

    BRIEF

    Policy Summary

    Berkeley Lab Career employees who have been involuntarily laid off may be eligible to elect either:

    • The right to be recalled to the department from which the employee was laid off or the right for preference for re-employment at the Laboratory or
    • Severance pay in accordance with the Severance policy

    For information about layoffs, read the Reduction in Force policy.

    Who Should Read This Policy

    • This policy applies to nonprobationary Career employees who have been involuntarily laid off and have elected the right to recall or preference for re-employment (instead of severance pay) or have been involuntarily reduced in time.
    • This policy applies to nonrepresented employees. Represented employees should consult their collective bargaining agreement (CBA).
    • This policy does not apply to Career employees in the Upper Laboratory Management Appointment. Those employees should consult the Upper Laboratory Management Appointments policy. For a list of Upper Laboratory Management positions, go here.
    • This policy does not apply to employees on Temporary Work Deferment status (See the Work Deferment Policy).

    To Read the Full Policy, Go To:

    The POLICY tab on this wiki page

    Contact Information

    For more information, contact your division's Division's HR Center.

    Feedback on HR policies or procedures is welcomed. Send comments to HRpolicies@lbl.gov.

    Title:

    Recall and Preferential Rehire

    Publication date:

    9/25/2014

    Effective date:

    9/25/2014

    POLICY

    A. Purpose

    Berkeley Lab Career employees who have been involuntarily laid off may be eligible to elect either:

    • The right to be recalled to the department from which the employee was laid off or the right for preference for re-employment at the Laboratory or
    • Severance pay in accordance with the Severance policy

    For information about layoffs, read the Reduction in Force policy.

    B. Persons Affected

    • This policy applies to nonprobationary Career employees who have been involuntarily laid off and have elected the right to recall or preference for re-employment (instead of severance pay) or have been involuntarily reduced in time.
    • This policy applies to nonrepresented employees. Represented employees should consult their collective bargaining agreement (CBA).
    • This policy does not apply to Career employees in the Upper Laboratory Management Appointment. Those employees should consult the Upper Laboratory Management Appointments policy. For a list of Upper Laboratory Management positions, go here.
    • This policy does not apply to employees on Temporary Work Deferment status (See the Work Deferment Policy).

    C. Exceptions

    Requests for exceptions that exceed what is allowed under current policy or that are not expressly addressed by current policy are considered exceptions to policy. A request for an exception to policy requires, at minimum, Chief Human Resources and Diversity Officer (CHRO) approval. Depending on the circumstances, some exceptions may require University of California Office of the President (UCOP) and/or Department of Energy (DOE) approval.

    D. Policy Statement

    1. Reemployment Consideration. The hiring division may take an employee's relevant skills, knowledge and abilities, documented performance, and length of service into consideration when recalling an employee or providing preferential reemployment consideration to an employee.
    2. Right to Be Recalled to Layoff Division
      1. Only Career employees (i) who have passed probation and (ii) who do not volunteer to be laid off in lieu of another employee and (iii) who did not elect Severance pay are eligible for the right to recall.
      2. An employee has the right to recall for one year from the date of layoff.
      3. A Career employee who has been involuntarily laid off or whose time has been reduced may be recalled into any active and vacant career position for which the employee is qualified when the position is in the same classification, in the same salary grade (in the event of the classification assigned to different salary grades), and in the same division at the same or lesser percentage of time as the position held at the time of layoff.
      4. Trial Employment. A Career employee who is recalled or rehired under preference for employment may, upon prior written notification, be required to serve a trial employment period of up to six months upon recall or rehire. An employee who is required to serve a trial employment may at any time during the trial employment return to layoff status at the employee's or at the division's discretion. Time spent in trial employment will not count against the period of eligibility for recall or preferential rehire. Time on leave with or without pay is not qualifying service for the completion of the trial employment period.
      5. Right to recall terminates if an employee:
        1. Refuses an offer to return to the layoff-unit division and job title/code from which he or she was laid off at the same or greater percentage of time or
        2. Refuses two offers of re-employment for Career positions at the same or higher salary level and the same or greater percentage of time as the position held at the time of layoff or
        3. Accepts a Career position at the same or higher salary level and the same or greater percentage of time as the position held at the time of layoff or
        4. Retires
      6. Right to recall continues during, but is not extended by, periods of temporary, non-Career Laboratory employment.
      7. Right to recall is suspended if an employee does not respond to written notice of an employment opportunity or if the employee does not respond in the affirmative to periodic inquiries about continuing his/her right(s).
    3. Preference for Re-employment (Preferential Rehire)
      1. Only Career employees (i) who have passed probation and (ii) who did not volunteer to be laid off in lieu of another employee and (iii) who did not elect Severance pay are eligible for the right to preference for re-employment.
      2. An employee has the right to preferential rehire for one year from the date of layoff.
      3. An employee who separated or whose time is reduced because of layoff or who has received written notice of layoff or reduction in time within the two calendar months before the layoff date will be granted preference for re-employment or transfer to any active and vacant Career position at the Laboratory for which he or she is qualified when the position is (1) at the same salary level or lower (as determined by the salary-range maximum) and (2) at the same or lesser percentage of time as the position held by the employee at the time of layoff.
        1. The Layoff Coordinator will give employees, who self-identify their preferential-rehire status, consideration for a Laboratory Career position in the same job code and at the same or lesser percentage of time as the job from which the employee was laid off. In addition, during the preference eligibility period, preference will be given for any job that meets the requirements as noted in the above paragraph for which the employee requests to be considered within two weeks of the posting date of the position.
        2. An employee terminated due to indefinite layoff will be given preference for employment in active and vacant Career positions, as described above, for which he/she has applied.
        3. If a layoff unit manager does not select an employee with preference for re-employment, reasons for non-selection will be provided by the layoff-unit manager in writing to the CHRO for review and approval.
        4. Trial Employment. A Career employee who is recalled or rehired under preference for re-employment may, upon prior written notification, be required to serve a trial employment period of up to six months upon recall or rehire. An employee who is required to serve a trial employment period may at any time during the trial employment period return to layoff status at the employee’s or at the division's discretion. Time spent in trial employment will not count against the period of eligibility for recall or preferential rehire. Time on leave with or without pay is not qualifying service for completion of the trial employment period.
      4. Right to preference for re-employment terminates if an employee:
        1. Refuses an offer to return to the layoff unit and job title/code from which he or she was laid off at the same or greater percentage of time or
        2. Refuses two offers of re-employment for Career positions at the same or higher salary level in the same or greater percentage of time as the position he or she held at the time of layoff or
        3. Accepts any Career position or
        4. Retires
      5. Right to preference for re-employment continues during, but is not extended by, periods of temporary Laboratory employment.
      6. Right to preference for re-employment is suspended when an employee does not respond to written notice of an employment opportunity or if the employee does not respond to periodic inquiries about continuing his or her right(s).
    4. Re-employment at Another University Location. If an employee who was laid off from the Laboratory is hired into a Career position at a UC location and passes the trial employment period, if required, his/her rights to recall and preference for rehire at the Laboratory terminates.
      Benefits Office

      The Benefits Office is located in the 90P Trailer.

      Benefits phone: (510) 486-6403 (internally x6403)
      Benefits fax: (510) 486-6009
      Benefits email: Benefits@lbl.gov

      Mailing Address:

      HR Benefits Group
      One Cyclotron Road
      MS 90P
      Berkeley, CA 94720

    5. Benefits on Re-employment. When a person is re-employed within the period of right to recall and/or preference for re-employment, the periods before and after layoff are considered as continuous service for the limited purpose of applying University policies concerning sick leave, vacation, holidays, probationary period, reduced-fee enrollment, seniority points for layoff, military leave, and merit salary increases. All prior sick-leave credit will be reinstated during the period of eligibility up to a period of one year. Benefits and credits for service, including those relating to retirement systems, do not accrue for periods on recall and/or preferential rehire status. The employee should contact the Benefits Office immediately upon re-employment for assistance.
    6. Records and Reports. The Layoff Coordinator will maintain a current roster of all persons on recall and preferential-rehire status and will record all refusals, offers of employment, rejections of persons by layoff-unit managers, and refusals of employment offers by individuals on the preferential rehire list.

    E. Roles and Responsibilities

    Role

    Responsibility

    Chief Human Resources and Diversity Officer (CHRO)

    Has the functional responsibility for this policy and process

    Employees

    Have the responsibility to adhere to the provisions of this policy

    HR Department

    Has the responsibility to advise management and employees on how to comply with this policy

    Layoff Coordinator

    Is responsible for:

    • Assisting employees who have received a reduction-in-force notice or who have been terminated as a result of a reduction-in-force (during the period of recall and preference for re-employment eligibility)
    • All applicable records and reports

    Layoff Unit Manager

    Has the responsibility to adhere to the provisions of this policy

    Managers and supervisors

    Have the responsibility to adhere to the provisions of this policy


    Roles, responsibilities, authority, and accountability are documented in applicable procedures in Section H, Implementing Documents, below.

    F. Definitions/Acronyms

    Term

    Definition

    CBA

    Collective bargaining agreement

    CHRO

    Chief Human Resources and Diversity Officer

    HRCM

    Human Resources Center Manager

    Layoff Unit Manager

    The manager with the ultimate organizational responsibility for each of the layoff units (e.g., division director, department head, etc.)

    Probationary period

    A period of time when new Career- or Term-appointment employees' work performance and general suitability for Laboratory employment are carefully evaluated. While the employee is serving a probationary period, he or she is considered to be an at-will employee.

    G. Recordkeeping Requirements

    Role

    Responsibility

    Human Resources Department

    Is responsible for maintaining all employee records

    Layoff Coordinator

    Is responsible for maintaining the recall and preferential-rehire roster and related records

    H. Implementing Documents

    Audience Document Number Document Title

    Managers and Supervisors

    02.86.001.001

    Supervisor Responsibilities at Berkeley Lab (BLI0117) (mandatory for new supervisors)

    I. Contact Information

    For information regarding this policy contact your Division's HR Center.

    Do you have feedback regarding this policy? Contact the HR Policies Analyst, HR Department, hrpolicies@lbl.gov.

    J. Revision History

     

    Date

    Revision

    By whom

    Revision Description

    Section(s) affected

    Change Type

    9/25/2014

    2

    M. Bello/L Westphal

    • Right to recall and preferential rehire right for one year
    • Employee elects either severance or write to recall/preferential rehire

    All

    Major +30

    9/21/2012

    1

    M. Bello

    Recall and Preferential Rehire policy was archived

    All

    Major +30

    1/2/2012

    1

    M. Bello

    Rewrite for wiki

    All

    Minor

    DOCUMENT INFORMATION

    Title:

    Recall and Preferential Rehire

    Document number

    02.12.006.000

    Revision number

    2

    Publication date:

    9/25/2014

    Effective date:

    9/25/2014

    Next review date:

    9/25/2017

    Policy Area:

    Separation

    RPM Section (home)

    Human Resources

    RPM Section (cross-reference)

    none

    Functional Division

    Human Resources

    Prior reference information (optional)

    RPM Chapter 2. 21(B)(9)

    Source Requirements Documents

    Implementing Documents

    Audience Document Number Document Title Type

     

    02.12.006.003

    Managers and Supervisors Responsibilities under the Recall and Preferential Rehire Policy

    Process

    Managers and Supervisors

    02.86.001.001

    Supervisor Responsibilities at Berkeley Lab (BLI0117) (mandatory for new supervisors)

    Training

     

    02.86.001.002

    Supervisor Scenario Workshop – HR Issues (BLI0122) (mandatory for new supervisors)

    Training

     

    02.12.006.001

    Recalled Employees Skills Assessment (formerly known as Skills Assessment Form)

    Form

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