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REQUIREMENTS AND POLICIES MANUAL

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    Title:

    Radioactive Materials

    Publication date:

    10/30/2020

    Effective date:

    10/30/2020

    BRIEF

    Policy Summary

    This policy describes Berkeley Lab's approach to ensuring the safe control of radioactive material and radioactive items. Policies and practices include:

    • Control and accountability of radioactive material
    • Inventory control and quarterly reports
    • Physical security of nuclear and radioactive material

    Who Should Read This Policy

    All persons who plan to work in or near an area controlled for radiological protection or who plan to work with or support work with radiation-generating devices or radiological materials

    To Read the Full Policy, Go To:

    The POLICY tab on this wiki page

    To Read the ES&H Program Details, Go To:

    ES&H Manual Chapter 21

    Contact Information

    David Kestell
    Radiological Control Manager
    Environment, Health, and Safety Division
    Environment, Waste, and Radiation Protection Department
    djkestell@lbl.gov

    Title:

    Radioactive Materials

    Publication date:

    10/30/2020

    Effective date:

    10/30/2020

    POLICY

    A. Purpose

    This policy describes Berkeley Lab's standards for controlling radioactive materials, radioactive items, and radioactive sources.

    B. Persons Affected

    All persons who plan to work in or near an area controlled for radiological protection or who plan to work with or support work with radiation-generating devices or radiological materials

    C. Exceptions

    Not applicable

    D. Policy Statement

    Berkeley Lab applies radiological safety practices to control radioactive material and radioactive items. Policies and practices include:

    • Control and Accountability of Radioactive Material
    • Inventory Control and Quarterly Reports
    • Physical Security of Nuclear and Radioactive Material

    Berkeley Lab's Radiation Protection Group (RPG) has responsibility for establishing programs and procedures that address these requirements.

    D.1 Control and Accountability of Radioactive Material

    1. General: Only radioactive material authorized by an approved RPG-reviewed work authorization will be procured. All incoming shipments of radioactive materials will be delivered to the RPG for survey and inclusion in the Laboratory inventory control system prior to being delivered to their intended final destination.
    2. Nuclear Material Control and Accountability Program: Nuclear materials are materials that DOE has identified as requiring special controls to prevent their loss or theft. The Nuclear Material Control and Accountability Program at Berkeley Lab is outlined in the institutional program procedure Material Control and Accountability Plan (MCAP), and implemented via EHS Procedure 740, Material Control and Accountability, by the RPG Nuclear Material Representative (NMR).

    D.2 Inventory Control and Quarterly Reports

    Radioactive materials must be controlled at all times. Each Activity Lead (AL) or assigned custodian is responsible for maintaining accurate records of the amount and type of radioactive material in storage and use in his or her laboratory. All transfers, receipts, and movements of radioactive materials must be coordinated with the RPG. Each quarter, through the RADAR database, RPG provides a Quarterly Inventory Report (QIR) to the AL. The AL must promptly update the report.

    Sealed radioactive sources must be signed out when removed from the storage location, and the use location must be tracked. The RPG performs periodic inventory audits for all radioactive materials, including sealed sources.

    D.3 Physical Security of Nuclear and Radioactive Material

    DOE nuclear-material control requirements consist of four function areas: access controls, material surveillance, material containment, and detection/assessment. Berkeley Lab maintains a rigorous nuclear-material control program. Berkeley Lab's nuclear-material containment policy is based on the graded safeguards approach and the consequence of loss. The material surveillance program implemented at Berkeley Lab includes storage/use area proximity alarms, video surveillance, and standardized administrative controls.

    Radioactive materials not defined as DOE nuclear material must also be accounted for and protected from theft or misuse. Radioactive materials should be stored and used in limited-access facilities and secured when not in use.

    E. Roles and Responsibilities

    Role

    Responsibility

    Nuclear Material Representative (NMR)

    • Implements Procedure EHS Procedure 740, Material Control and Accountability

    Activity Lead

    • Maintains accurate records of the amount and type of radioactive material in storage and use in his or her laboratory
    • Protects radioactive materials from theft and misuse
    • Completes the Quarterly Inventory Report

    Radiation Protection Group (RPG)

    • Approves procurement of radioactive materials
    • Receives and surveys incoming and outgoing radioactive material shipments
    • Enters radioactive materials into the inventory control system
    • Delivers incoming shipments of radioactive materials to their final destination
    • Provides Activity Leads with Quarterly Inventory Reports through the RADAR database
    • Performs periodic radioactive material inventory audits
    • Manages the Berkeley Lab Nuclear Material Control and Accountability Program

    Workers

    • Sign out and track use locations of sealed sources
    • Protect radioactive materials from theft and misuse
    • Coordinate transfers, receipts, and movements of radioactive materials with RPG

    F. Definitions/Acronyms

    Term

    Definition

    NMMSS

    Nuclear Materials Management and Safeguard System

    Nuclear materials

    Materials that DOE has identified as requiring special controls to prevent their loss or theft

    QIR

    Quarterly Inventory Report

    Sealed radioactive sources

    Radioactive materials encapsulated or plated in such a way that they will not be dispersed under normal conditions

    G. Recordkeeping Requirements

    The care, maintenance, and disposition of RPG records will be done in accordance with Berkeley Lab records management policies and procedures, as listed in the Requirements and Policies Manual (PUB-201).

    H. Implementing Documents

    Document number

    Title

    Type

    EHS 776

    Material Control and Accountability Plan (MCAP)

    Program

    EHS 708

    Unrestricted Release and Clearance of Materials, Equipment and Areas

    Procedure

    EHS 711

    Sealed Radioactive Source Program

    Procedure

    EHS 740

    Material Control and Accountability

    Procedure

    07.08.001.001

    Radiation Protection Program

    Program

    EHS 750

    Receipt and Delivery of Radioactive Materials

    Procedure

    EHS 750.1

    Radioactive Materials Inventory Control

    Procedure

    EHS 750.2

    Shipping of Radioactive Material

    Procedure

    I. Contact Information

    David Kestell
    Radiological Control Manager
    Environment, Health, and Safety Division
    Environment, Waste, and Radiation Protection Department
    djkestell@lbl.gov

    J. Revision History

    Date

    Revision

    By whom

    Revision Description

    Section(s) affected

    Change Type

    11/5/2013

    0

    Q. Le

    Re-write for wiki

    All

    Major

    10/21/2020 1 K. Heinselman Replaced the terms "Principle Investigator" with "Activity Lead", updated implementing documents list; additional minor changes for consistency with RPG requirements. D, E, F, H Minor

    DOCUMENT INFORMATION

    Title:

    Radioactive Materials

    Document number

    07.08.004.000

    Revision number

    1

    Publication date:

    10/30/2020

    Effective date:

    10/30/2020

    Next review date:

    10/30/2025

    Policy Area:

    Radiation Protection

    RPM Section (home)

    ESH

    RPM Section (cross-reference)

    none

    Functional Division

    EHS

    Prior reference information (optional)


    Source Requirements Documents

    • 10 CFR 835.1202, Accountable Sealed Radioactive Sources
    • 10 CFR 835 Appendix E, Values for Establishing Sealed Radioactive Source Accountability and Radioactive Material Posting and Labeling Requirements
    • DOE Order 460.1C, Packaging and Transportation Safety
    • DOE Order 231.1B, Environment, Safety and Health Reporting
    • DOE Order 474.2, Nuclear Material Control and Accountability
    • 49 CFR Subtitle B, U.S. Department of Transportation (DOT) Rule, Other Regulations Relating to Transportation, Chapter 1
    • DOE Order 458.1, Radiation Protection for the Public and the Environment

    Related Berkeley Lab Policies

    07.08.001.000 Radiological Control – Overview
    07.08.002.000 Radiological Control Standards
    07.08.003.000 Conduct of Radiological Work
    07.08.005.000 Radiological Health Support Operations
    07.08.006.000 Radiological Training

    Implementing Documents

    Document number

    Title

    Type

    EHS 776

    Material Control and Accountability Plan (MCAP)

    Program

    EHS 711

    Sealed Radioactive Source Program

    Procedure

    EHS 708

    Unrestricted Release and Clearance of Materials, Equipment and Areas

    Procedure

    EHS 740

    Material Control and Accountability

    Procedure

    07.08.001.001

    Radiation Protection Program

    Program

    EHS 750

    Receipt and Delivery of Radioactive Materials

    Procedure

    EHS 750.1

    Radioactive Materials Inventory Control

    Procedure

    EHS 750.2

    Shipping of Radioactive Material

    Procedure

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