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Health Services Program Overview

    Title:

    Health Services Program Overview

    Publication date:

    8/13/2013

    Effective date:

    2/15/2007

    BRIEF

    Policy Summary

    Berkeley Lab offers a Health Services Program to protect and promote the health of employees. This document outlines the functions delegated to Health Services.

    Who Should Read This Policy

    All Berkeley Lab employees

    To Read the Full Policy, Go To:

    The POLICY tab on this wiki page

    To Read the ES&H Program Details, Go To:

    http://www.lbl.gov/ehs/pub3000/CH03.html#_Toc407014423

    Contact Information

    Laboratory Medical Director
    Pedro Estacio, MD
    (510) 486-7589
    PLEstacio@lbl.gov

    or

    Health Services Program Manager
    Susan Broadway, NP, COHN-S
    (510) 486-6266
    scbroadway@lbl.gov

    Title:

    Health Services Program Overview

    Publication date:

    8/13/2013

    Effective date:

    2/15/2007

    POLICY

    A. Purpose

    In accordance with U.S. Department of Energy (DOE) regulations, Lawrence Berkeley National Laboratory (Berkeley Lab) offers a Health Services Program to protect and promote the health of employees. This document outlines the functions and authorities delegated to Health Services.

    B. Persons Affected

    Eligible Berkeley Lab employees and affiliates, and selected job candidates (eligible workers include any Laboratory employee who works more than 30 days a year on site or is enrolled in a Laboratory medical surveillance program)

    C. Exceptions

    None

    D. Policy Statement

    In accordance with DOE regulations, Berkeley Lab offers a Health Services Program to protect and promote the health of the Laboratory community in coordination with Laboratory benefits programs.

    Berkeley Lab’s Health Services Program, clinic, and offices are located on site, in the Building 26 medical facility. The program includes functions assigned to the Laboratory Medical Director and the Health Services Clinical Services staff.

    1. Laboratory Medical Director: The Laboratory Medical Director is a physician assigned responsibility for the overall Health Services Program, along with additional responsibilities assigned to the position. Current responsibilities include:
      1. Planning and implementation of the Health Services Program (which includes Clinical Services, Disability Management, and the HARC Office) in compliance with applicable laws and regulations
      2. Participation in worker protection teams
      3. Supervision of Health Services staff
      4. Serving as the Health Insurance Portability and Accountability Act (HIPAA) Privacy Officer for the Laboratory
      5. Representing the Laboratory to the Energy Facility Contractors Occupational Medical Director's group
      6. Monitoring the health hazards of the Laboratory's research activities, and advising management on health risks and appropriate preventive actions
      7. Participating as a member of the Laboratory's Biosafety Committee
      8. Chairing the Laboratory's Human Subjects Committee
      9. Membership on the Crisis Action Committee
      10. Membership in the DOE Human Subjects Working Group
    2. Clinical Services: Clinical Services is responsible for:
      1. Providing medical evaluations and guidance for eligible injured or ill workers
      2. Providing first aid to Berkeley Lab staff and affiliates
      3. Initiating workers' compensation claims for work-related injuries and illnesses
      4. Assisting with medical emergencies within the limitations of the resources available
      5. Implementing the Medical Surveillance Program
      6. Providing prescription safety glasses
      7. Initiating the DOE accident investigation process for accidents involving injuries
      8. Implementing the Health Promotion Program and
      9. Implementing the Medical Evaluation Program for new hires, transfers, and terminated employees

    E. Roles and Responsibilities

    See PUB-3000, Chapter 3, for roles and responsibilities related to the execution of this policy's implementation.

    Role

    Responsibility

    Laboratory Medical Director

    Responsibilities are listed above

    Berkeley Lab management

    Must provide occupational health providers access to the workplace and include the occupational health provider in worker safety teams

    F. Definitions/Acronyms

    See PUB-3000, Chapter 3, for technical terms related to the details of this policy and its implementation.

    Term

    Definition

    Eligible worker

    A Berkeley Lab employee who works more than 30 days a year on site, or is enrolled in a Laboratory medical surveillance program

    G. Recordkeeping Requirements

    Role

    Recordkeeping Requirement

    Health Services

    Maintains confidential medical records of employees participating in on-site health promotion activities.

    Berkeley Lab management

    1. Notifies Health Services when an employee has been off work for five days due to illness or injury
    2. Provides occupational health providers access to the workplace for evaluation of job conditions
    3. Provides occupational health providers information on, and the opportunity to participate in, worker safety and health team meetings and committees

    H. Implementing Documents

    Document Number

    Other Reference

    Title

    Type

    02.013.002.001

    PUB-3000, Chapter 3

    Health Services

    Program

    02.13.003.001

    PUB-3000, Ch.3.6

    Preplacement and Job Transfer Examinations

    Program

    07.07.023.001

     

    Non-ionizing Radiation

    Program

    07.07.022.001

     

    Noise

    Program

    07.07.005.001

     

    Chemical Safety Hazards and Controls

    Program

    07.07.002.001

     

    Asbestos Hazards and Controls

    Program

    07.07.019.001

     

    Lead Hazards and Controls

    Program

    07.07.003.001

     

    Beryllium Hazards and Controls

    Program

    07.07.032.001

     

    Respiratory Protection

    Program

    07.07.013.001

     

    Exposure Assessment

    Program

    07.07.025.001

     

    Forklifts and Other Powered Industrial Trucks

    Program

    07.07.008.001

     

    Cranes, Hoisting, and Rigging Safety

    Program

    07.07.004.001

     

    Biosafety

    Program

    I. Related Berkeley Lab Policies

    • Medical Separation Policy, 02.12.002.000
    • Medical Return-to-Work Policy, 02.07.026.000
    • Workers' Compensation Policy, 02.06.008.000

    J. Contact Information

    Laboratory Medical Director
    Pedro Estacio, MD
    (510) 486-7589
    PLEstacio@lbl.gov

    or

    Health Services Program Manager
    Sue Broadway, NP, COHN-S
    (510) 486-6266
    scbroadway@lbl.gov

    K. Revision History

    Date

    Revision

    By whom

    Revision Description

    Section(s) affected

    Change Type

    1/2/2012

    1

    P. Lichty

    Rewrite for RPM

    All

    Minor

    8/13/2013

    1.1

    P. Lichty

    Remove Health Services responsibilities and references for HARC and
    Disability Management

    Policy Statement, Roles and Responsibilities, Definitions

    Minor

    DOCUMENT INFORMATION

    Title:

    Health Services Program Overview

    Document number

    02.13.002.000

    Revision number

    1.1

    Publication date:

    8/13/2013

    Effective date:

    2/15/2007

    Next review date:

    8/13/2016

    Policy Area:

    Health Services

    RPM Section (home)

    Human Resources

    RPM Section (cross-reference)

    none

    Functional Division

    EHS

    Prior reference information (optional)

    PUB-3000, Chapter 3, Section 3.2

    Source Requirements Documents

    • 10 CFR 851, Appendix A, Section 8, Occupational Medicine
    • DOE 443.1B, Protection of Human Research Subjects
    • 10 CFR 745, Protection of Human Subjects
    • 45 CFR 46, Protection of Human Subjects

    Related Berkeley Lab Policies

    • Medical Separation Policy, 02.12.002.000
    • Medical Return-to-Work Policy, 02.07.026.000
    • Workers' Compensation Policy, 02.06.008.000

    Implementing Documents

    Document Number

    Other Reference

    Title

    Type

    02.013.002.001

    PUB-3000, Chapter 3

    Health Services

    Program

    02.13.003.001

    PUB-3000, Ch.3.6

    Preplacement and Job Transfer Examinations

    Program

    07.07.023.001

     

    Non-ionizing Radiation

    Program

    07.07.022.001

     

    Noise

    Program

    07.07.005.001

     

    Chemical Safety Hazards and Controls

    Program

    07.07.002.001

     

    Asbestos Hazards and Controls

    Program

    07.07.019.001

     

    Lead Hazards and Controls

    Program

    07.07.003.001

     

    Beryllium Hazards and Controls

    Program

    07.07.032.001

     

    Respiratory Protection

    Program

    07.07.013.001

     

    Exposure Assessment

    Program

    07.07.025.001

     

    Forklifts and Other Powered Industrial Trucks

    Program

    07.07.008.001

     

    Cranes, Hoisting, and Rigging Safety

    Program

    07.07.004.001

     

    Biosafety

    Program

    Other References

    • DOE G 440.1-8, Implementation Guide for Use with 10 CFR Part 851, Worker Safety and Health Programs

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