RPM

Title:	Emergency Management
Publication date:	9/26/2013
Effective date:	9/26/2013

BRIEF

Policy

Berkeley Lab's Protective Services Department maintains an Emergency Management Program designed to minimize the consequences of all emergencies, protect the health and safety of all workers and the public from hazards associated with the Laboratory's facilities, and prevent damage to the environment in compliance with DOE Order 151.1C, Comprehensive Emergency Management System.

Who Should Read This Policy

All Berkeley Lab employees, affiliates, and subcontractors

To Read the Full Policy, Go To:

The POLICY tab on this wiki page

Contact Information

Emergency Services Program Manager
Protective Services Department
protectiveservices@lbl.gov

Title:	Emergency Management
Publication date:	9/26/2013
Effective date:	9/26/2013

POLICY

A. Purpose

This program provides requirements and guidance related to Lawrence Berkeley National Laboratory's (Berkeley Lab's) Emergency Management Program, which includes emergency preparedness, response, recovery, mitigation, and continuity of operations.

B. Persons Affected

All Berkeley Lab employees, affiliates, and subcontractors

C. Exceptions

None

D. Policy Statement

Berkeley Lab's Emergency Management Program maintains an emergency-management system designed to minimize the consequences of all emergencies, protect the health and safety of all workers and the public from hazards associated with the Laboratory's facilities, and prevent damage to the environment in compliance with DOE Order 151.1C, Comprehensive Emergency Management System.

Work Process A, General Requirements for Emergency Management, applies to most hazards/threats that Berkeley Lab might experience. Applying this process is useful for preparing the Laboratory for emergencies.
Berkeley Lab has built a foundation of comprehensive emergency planning (Work Process B), which is documented in the Hazards Survey, Emergency Operations Plan (EOP), and Emergency Plan Implementation Procedures (EPIPs).
Protective Services' Training Program (Work Process C) ensures that Berkeley Lab personnel and first responders receive appropriate training for their anticipated or assigned level of emergency response participation.
Protective Services plans, coordinates, and conducts evaluated tabletop, functional, and full-scale exercises for staff and responders (Work Process D).
The Berkeley Lab Emergency Response Organization (ERO) serves to support and facilitate the execution of core capabilities for emergency response and coordination (Work Process E). The ERO is structured around pre-identified personnel, teams, and facilities necessary for initial and ongoing emergency response and mitigation.
Berkeley Lab maintains a hazard mitigation strategy (Work Process F) that identifies ways to prevent and reduce potential losses. The strategy identifies hazards such as earthquake, wildland fire, and hazardous-material release.
It is important for the Laboratory to maintain viable support capabilities and continuity of operations (Work Process G) with minimal impact to research and operations in case of an adverse event. The Emergency Management Program provides policies and plans necessary for protecting the Laboratory's business and research operations as well as its reputation for quality, should such an interruption occur.

E. Roles and Responsibilities

Role	Responsibility
Laboratory Director	Approves policy and provides Lab-wide emergency-management priorities Supports divisional participation in Emergency Management Program requirements
Divisions	Support employee involvement in training, drills, and exercises Ensure division meets Laboratory requirements for employee emergency preparedness Support efforts to maintain Continuity of Operations Plans for the division
Protective Services Department	Leads planning effort required to prepare for and coordinate emergency operations Provides Lab-wide emergency response training Provides Lab-wide emergency drills and exercises Ensures the readiness of the Laboratory’s Emergency Response Organization (ERO)
Building Emergency Teams (BET)	Members are Laboratory employees who volunteer to receive training in response operations. BETs are trained to assist and direct fellow employees in implementing building protective actions; coordinating field response between building occupants, first responders, and Berkeley Lab response personnel; and communications
Laboratory Executive Duty Officer (LEDO)	A Berkeley Lab senior manager or leader who serves as the Laboratory Director’s representative, with authorization to take or direct measures necessary to ensure the safety and security of Berkeley Lab’s people, facilities, and the environment
Emergency Management Team (EMT)	Includes the command and general staff positions identified in the Incident Command System (ICS) and mirrored by the five functions identified in the Standardized Emergency Management System (SEMS) Team positions are represented at the Emergency Operations Center and form the core for the EMT. Additional functional positions may be activated as the incident evolves.
Employee	Participates in training as required Participates in drills and exercises as required Assists co-workers and colleagues with building a prepared and resilient community

F. Definitions/Acronyms

Term	Definition
Continuity of Operations (COOP) Plan	The Berkeley Lab COOP is maintained by the Protective Services Department. The plan: Focuses on identifying and managing risks and threats associated with disruption and interruption to operations Identifies steps to control and reduce the risks Assesses the impact on the organization if the risks should materialize
Emergency Operations Center (EOC)	A facility that serves as a central point for: Coordination of Berkeley Lab's emergency response and recovery operations Coordination and support of Berkeley Lab's Division Operations Centers Coordination with other levels of government, jurisdictions, and external partners Information collection, analysis, and dissemination Establishing and sustaining reliable communications between responders and incident-management personnel Resource allocation and tracking
Emergency Operations Plan (EOP)	Defines the scope of preparedness and emergency-management activities necessary for the Laboratory to maintain a comprehensive Emergency Management Program Facilitates prevention, protection, response, and short-term recovery, which sets the stage for successful long-term recovery Assigns responsibility to groups and individuals charged with carrying out specific actions that exceed routine responsibility during an emergency Sets forth lines of authority and organizational relationships and shows how all actions will be coordinated, in particular the preservation of life, property, and the environment
Emergency Response Organization (ERO)	Includes all personnel who may be needed to perform duties beyond those of first responders during a response to any of a broad range of emergencies
Emergency Plan Implementing Procedure (EPIP)	Describes the operational use and criteria for implementing the EOP
Hazard Survey	Documents the identification and qualitative assessment of facility hazards (i.e., assessment of site-specific and associated emergency conditions)

G. Recordkeeping Requirements

Emergency Plan Implementing Procedure (EPIP) 003-1 addresses document control and vital records protocol utilized by the Emergency Management Program. This procedure provides direction and defines responsibilities for the initiation, preparation, approval, issuance, review, and revision of documents at Berkeley Lab. This EPIP ensures that documentation supporting the Emergency Management Program is maintained, kept current using both hard copy and electronic media where possible, and shared with those who require access to it. These procedures comply with Berkeley Lab 10.06.001.000 Document Management Policy and DOE O 243.1A Records Management Program.

H. Implementing Documents

Document number	Title	Type
07.06.001.001	Emergency Management	Program
07.06.001.002	Work Process A – General Requirements for Emergency Management	Work Process
07.06.001.003	Work Process B – Plans & Procedures	Work Process
07.06.001.004	Work Process C – Training	Work Process
07.06.001.005	Work Process D – Drills & Exercises	Work Process
07.06.001.006	Work Process E – Emergency Response & Coordination	Work Process
07.06.001.007	Work Process F – Hazard Mitigation	Work Process
07.06.001.008	Work Process G – Continuity of Operations	Work Process
PUB-533	LBNL Emergency Operations Plan (EOP)	Publication
	LBNL Emergency Services Training Plan	Publication
	LBNL Emergency Services Drills and Exercise Plan	Publication
	LBNL All Hazard Employee Pocket Guide	Publication
	LBNL Emergency Response Guide	Publication
	Continuity of Operations Plan (COOP)
	2013 Hazards Survey

I. Contact Information