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Emergency Management

    Title:

    Emergency Management

    Publication date:

    9/26/2013

    Effective date:

    9/26/2013

    BRIEF

    Policy

    Berkeley Lab's Protective Services Department maintains an Emergency Management Program designed to minimize the consequences of all emergencies, protect the health and safety of all workers and the public from hazards associated with the Laboratory's facilities, and prevent damage to the environment in compliance with DOE Order 151.1C, Comprehensive Emergency Management System.

    Who Should Read This Policy

    All Berkeley Lab employees, affiliates, and subcontractors

    To Read the Full Policy, Go To:

    The POLICY tab on this wiki page

    Contact Information

    Emergency Services Program Manager
    Protective Services Department
    protectiveservices@lbl.gov

    Title:

    Emergency Management

    Publication date:

    9/26/2013

    Effective date:

    9/26/2013

    POLICY

    A. Purpose

    This program provides requirements and guidance related to Lawrence Berkeley National Laboratory's (Berkeley Lab's) Emergency Management Program, which includes emergency preparedness, response, recovery, mitigation, and continuity of operations.

    B. Persons Affected

    All Berkeley Lab employees, affiliates, and subcontractors

    C. Exceptions

    None

    D. Policy Statement

    Berkeley Lab's Emergency Management Program maintains an emergency-management system designed to minimize the consequences of all emergencies, protect the health and safety of all workers and the public from hazards associated with the Laboratory's facilities, and prevent damage to the environment in compliance with DOE Order 151.1C, Comprehensive Emergency Management System.

    1. Work Process A, General Requirements for Emergency Management, applies to most hazards/threats that Berkeley Lab might experience. Applying this process is useful for preparing the Laboratory for emergencies.
    2. Berkeley Lab has built a foundation of comprehensive emergency planning (Work Process B), which is documented in the Hazards Survey, Emergency Operations Plan (EOP), and Emergency Plan Implementation Procedures (EPIPs).
    3. Protective Services' Training Program (Work Process C) ensures that Berkeley Lab personnel and first responders receive appropriate training for their anticipated or assigned level of emergency response participation.

    4. Protective Services plans, coordinates, and conducts evaluated tabletop, functional, and full-scale exercises for staff and responders (Work Process D).
    5. The Berkeley Lab Emergency Response Organization (ERO) serves to support and facilitate the execution of core capabilities for emergency response and coordination (Work Process E). The ERO is structured around pre-identified personnel, teams, and facilities necessary for initial and ongoing emergency response and mitigation.
    6. Berkeley Lab maintains a hazard mitigation strategy (Work Process F) that identifies ways to prevent and reduce potential losses. The strategy identifies hazards such as earthquake, wildland fire, and hazardous-material release.
    7. It is important for the Laboratory to maintain viable support capabilities and continuity of operations (Work Process G) with minimal impact to research and operations in case of an adverse event. The Emergency Management Program provides policies and plans necessary for protecting the Laboratory's business and research operations as well as its reputation for quality, should such an interruption occur.

    E. Roles and Responsibilities

    Role

    Responsibility

    Laboratory Director

    • Approves policy and provides Lab-wide emergency-management priorities
    • Supports divisional participation in Emergency Management Program requirements

    Divisions

    • Support employee involvement in training, drills, and exercises
    • Ensure division meets Laboratory requirements for employee emergency preparedness
    • Support efforts to maintain Continuity of Operations Plans for the division

    Protective Services Department

    • Leads planning effort required to prepare for and coordinate emergency operations
    • Provides Lab-wide emergency response training
    • Provides Lab-wide emergency drills and exercises
    • Ensures the readiness of the Laboratory’s Emergency Response Organization (ERO)

    Building Emergency Teams (BET)

    • Members are Laboratory employees who volunteer to receive training in response operations.
    • BETs are trained to assist and direct fellow employees in implementing building protective actions; coordinating field response between building occupants, first responders, and Berkeley Lab response personnel; and communications

    Laboratory Executive Duty Officer (LEDO)

    • A Berkeley Lab senior manager or leader who serves as the Laboratory Director’s representative, with authorization to take or direct measures necessary to ensure the safety and security of Berkeley Lab’s people, facilities, and the environment

    Emergency Management Team (EMT)

    • Includes the command and general staff positions identified in the Incident Command System (ICS) and mirrored by the five functions identified in the Standardized Emergency Management System (SEMS)
    • Team positions are represented at the Emergency Operations Center and form the core for the EMT.

    Additional functional positions may be activated as the incident evolves.

    Employee

    • Participates in training as required
    • Participates in drills and exercises as required
    • Assists co-workers and colleagues with building a prepared and resilient community

    F. Definitions/Acronyms

    Term

    Definition

    Continuity of Operations (COOP) Plan

    The Berkeley Lab COOP is maintained by the Protective Services Department. The plan:

    • Focuses on identifying and managing risks and threats associated with disruption and interruption to operations
    • Identifies steps to control and reduce the risks
    • Assesses the impact on the organization if the risks should materialize

    Emergency Operations Center (EOC)

    A facility that serves as a central point for:

    • Coordination of Berkeley Lab's emergency response and recovery operations
    • Coordination and support of Berkeley Lab's Division Operations Centers
    • Coordination with other levels of government, jurisdictions, and external partners
    • Information collection, analysis, and dissemination
    • Establishing and sustaining reliable communications between responders and incident-management personnel
    • Resource allocation and tracking

    Emergency Operations Plan (EOP)

    • Defines the scope of preparedness and emergency-management activities necessary for the Laboratory to maintain a comprehensive Emergency Management Program
    • Facilitates prevention, protection, response, and short-term recovery, which sets the stage for successful long-term recovery
    • Assigns responsibility to groups and individuals charged with carrying out specific actions that exceed routine responsibility during an emergency
    • Sets forth lines of authority and organizational relationships and shows how all actions will be coordinated, in particular the preservation of life, property, and the environment

    Emergency Response Organization (ERO)

    Includes all personnel who may be needed to perform duties beyond those of first responders during a response to any of a broad range of emergencies

    Emergency Plan Implementing Procedure (EPIP)

    Describes the operational use and criteria for implementing the EOP

    Hazard Survey

    Documents the identification and qualitative assessment of facility hazards (i.e., assessment of site-specific and associated emergency conditions)

    G. Recordkeeping Requirements

    Emergency Plan Implementing Procedure (EPIP) 003-1 addresses document control and vital records protocol utilized by the Emergency Management Program. This procedure provides direction and defines responsibilities for the initiation, preparation, approval, issuance, review, and revision of documents at Berkeley Lab. This EPIP ensures that documentation supporting the Emergency Management Program is maintained, kept current using both hard copy and electronic media where possible, and shared with those who require access to it. These procedures comply with Berkeley Lab 10.06.001.000 Document Management Policy and DOE O 243.1A Records Management Program.

    H. Implementing Documents

    Document number

    Title

    Type

    07.06.001.001

    Emergency Management

    Program

    07.06.001.002

    Work Process A – General Requirements for Emergency Management

    Work Process

    07.06.001.003

    Work Process B – Plans & Procedures

    Work Process

    07.06.001.004

    Work Process C – Training

    Work Process

    07.06.001.005

    Work Process D – Drills & Exercises

    Work Process

    07.06.001.006

    Work Process E – Emergency Response & Coordination

    Work Process

    07.06.001.007

    Work Process F – Hazard Mitigation

    Work Process

    07.06.001.008

    Work Process G – Continuity of Operations

    Work Process

    PUB-533

    LBNL Emergency Operations Plan (EOP)

    Publication

     

    LBNL Emergency Services Training Plan

    Publication

     

    LBNL Emergency Services Drills and Exercise Plan

    Publication

     

    LBNL All Hazard Employee Pocket Guide

    Publication

     

    LBNL Emergency Response Guide

    Publication

     

    Continuity of Operations Plan (COOP)

     

     

    2013 Hazards Survey

     

    I. Contact Information

    Emergency Services Program Manager
    Protective Services Department
    protectiveservices@lbl.gov

    J. Revision History

    Date

    Revision

    By whom

    Revision Description

    Section(s) affected

    Change Type

    1/2/2012

    0

    R. Saunders

    Rewrite for wiki (brief)

    All

    Minor

    9/26/2013

    1

    A. Benitez

    Rewrite for wiki (policy) due to new program

    All

    Major

    DOCUMENT INFORMATION

    Title:

    Emergency Management

    Document number

    07.06.001.000

    Revision number

    1

    Publication date:

    9/26/2013

    Effective date:

    9/26/2013

    Next review date:

    9/26/2016

    Policy Area:

    Emergency Management Program

    RPM Section (home)

    Environment, Safety and Health

    RPM Section (cross-reference)

     

    Functional Division

    EHS

    Prior reference information (optional)

     

    Source Requirements Documents

    • DOE Order 151.1C, Comprehensive Emergency Management SystemAttachment 2, Contractor Requirements Document
    • DOE O 150.1, Continuity Programs, Attachment 1, Contractor Requirements Document
    • DOE O 470.4B, Safeguards and Security Program, Attachment 2, Contractor Requirements Document
    • DOE O 420.1C, Facility Safety, Attachment 2, Contractor Requirements Document, Chapter II, which addresses requirements for fire-protection programs. Some requirements must be incorporated into the facility emergency plan, including response by DOE/National Nuclear Security Administration or local community fire departments.

    Other Driving Requirements

    • California Code of Regulations, Title 19, Division 2, Chapter 1 – Standardized Emergency Management System
    • Occupational Safety and Health Administration requirements for employee evacuation plans (29 CFR 1910.38) and notification systems (29 CFR 1910.165)
    • Federal property management regulations for occupant emergency programs (41 CFR 102-74.235 to 102-74.260) and accident and fire prevention (41 CFR 102-74-360)
    • Federal Emergency Management Agency requirements for emergency operations plans for state and local governments (44 CFR 302) that address similar hazards
    • Federal Energy Regulatory Commission requirements for emergency plans (18 CFR 12.20) to protect the health and safety of members of the public upstream and downstream of water projects (dams)
    • Environmental Protection Agency requirements implementing the Clean Water Act through the National Pollution Discharge Elimination System (40 CFR 104 through 129). (Of particular note are requirements for contingency planning for oil spills through the 40 CFR 112 series, which mandates preparation of Spill Prevention Control and Countermeasure Plans)
    • Environmental Protection Agency requirements implementing the provisions of the Safe Drinking Water Act (40 CFR 141-142)
    • Environmental Protection Agency requirements implementing the Comprehensive Environmental Response, Compensation, and Liability Act, embodied in the 40 CFR 300 series, including Title III, the Emergency Planning and Community Right-to-Know Act, embodied at 40 CFR 355
    • Department of Transportation requirements for emergency response information (49 CFR 172.600 series) and hazardous materials training (49 CFR 172.700 series) The Health Insurance Portability and Accountability Act of 1996 (HIPAA), which restricts access to individual medical information
    • National Incident Management System, U.S. Department of Homeland Security, December 2008

    Other References

    • DOE O 440.1A, Worker Protection for DOE Federal and Contractor Employees, dated 3-27-98, which addresses planning requirements for the treatment of injured persons during emergency or disaster situations

    Implementing Documents

    Document number

    Title

    Type

    07.06.001.001

    Emergency Management

    Program

    07.06.001.002

    Work Process A – General Requirements for Emergency Management

    Work Process

    07.06.001.003

    Work Process B – Plans & Procedures

    Work Process

    07.06.001.004

    Work Process C – Training

    Work Process

    07.06.001.005

    Work Process D – Drills & Exercises

    Work Process

    07.06.001.006

    Work Process E – Emergency Response & Coordination

    Work Process

    07.06.001.007

    Work Process F – Hazard Mitigation

    Work Process

    07.06.001.008

    Work Process G – Continuity of Operations

    Work Process

    PUB-533

    LBNL Emergency Operations Plan (EOP)

    Publication

     

    LBNL Emergency Services Training Plan

    Publication

     

    LBNL Emergency Services Drills and Exercise Plan

    Publication

     

    LBNL All Hazard Employee Pocket Guide

    Publication

     

    LBNL Emergency Response Guide

    Publication

     

    Continuity of Operations Plan (COOP)

     

     

    2013 Hazards Survey

     

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