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Conduct of Engineering

    Title:

    Conduct of Engineering

    Publication date:

    10/16/2015

    Effective date:

    10/16/2015

    BRIEF

    Policy Summary

    Lawrence Berkeley National Laboratory (Berkeley Lab) is committed to fulfilling its mission obligations in a safe, cost-effective, and environmentally responsible manner by performing engineering and technical work under a disciplined system of procedures, standards, and practices by trained, qualified, and authorized personnel.

    Who Should Read This Policy

    • Persons who seek funding for, develop, manage, and/or execute scientific/engineering projects at Berkeley Lab
    • All Engineering Division staff members and contributors

    To Read the Full Policy, Go To:

    The POLICY tab on this wiki page

    Contact Information

    EPG Feedback at EPG.lbl.gov

    Title:

    Conduct of Engineering

    Publication date:

    10/16/2015

    Effective date:

    10/16/2015

    POLICY

    A. Purpose

    Lawrence Berkeley National Laboratory (Berkeley Lab) is committed to fulfilling its mission obligations in a safe, cost-effective, and environmentally responsible manner by performing engineering and technical work under a disciplined system of procedures, standards, and practices by trained, qualified, and authorized personnel. This policy provides clear and uniform guidance on developing, managing, and executing scientific/engineering projects at Berkeley Lab.

    B. Persons Affected

    • Persons who seek funding for, develop, manage, and/or execute scientific/engineering projects at Berkeley Lab
    • All Engineering Division staff members and contributors

    C. Exceptions

    None

    D. Policy

    1. Berkeley Lab is committed to fulfilling its mission obligations in a safe, cost-effective, timely, and environmentally responsible manner by performing engineering and technical work under a disciplined system of procedures, standards, and practices by trained, qualified and authorized personnel. Project directors, principal investigators, or researchers seeking funds for Berkeley Lab projects must engage the Project Management Office (PMO) early in the funding-request process.
      1. The Engineering Division applies DOE Order 413.3B, Program and Project Management for the Acquisition of Capital Assets, in managing its projects; and has adopted DOE STD-10732003, Configuration Management Program, as a framework for defining its configuration management processes.
      2. Engineering uses a graded approach in the application of engineering process guidelines.
    2. The Berkeley Lab Engineering Process Guide (EPG.lbl.gov) describes details for project-management, configuration-management, and graded-approach methods. This enables the effective implementation of sound work practices in support of the Laboratory's mission and engineering-process policy; establishes a baseline for executing all engineering activities in a consistent, repeatable manner; and provides a single point of reference for communicating established engineering procedures.
      1. Project management elements that PMO must follow include defining an execution plan that covers scope, schedule, budget/cost management, resources, and then managing and tracking progress of the agreed-to plan.
      2. Configuration management elements include design control, work control, change control, document control, and assessments.

    E. Roles and Responsibilities

    Role

    Responsibilities

    Associate Laboratory Directors

    Have responsibility and authority to ensure that the work of their respective organizations is high quality, including on-time and in-budget completion
     

    Engineering Division Director

    Must ensure that:

    • Budgets, schedules, and resources for Engineering projects are well-defined and managed
    • Engineering output is performed under a disciplined system of procedures, standards, and practices by trained, qualified, and authorized personnel
    • Engineering staff proactively communicate with their customers

    Division directors (non-Engineering Division)

    Have responsibility and authority to ensure that the work of their respective organizations is high quality, including on-time and in-budget completion

    Engineering Division senior managers

    Must ensure that:

    • Budgets, schedules, and resources for Engineering projects are well-defined and managed
    • Engineering output is performed under a disciplined system of procedures, standards, and practices by trained, qualified, and authorized personnel
    • Engineering staff proactively communicate with their customers

    Engineering staff

    • Are responsible for ensuring that engineering output is performed by trained, qualified, and authorized personnel under a disciplined system of procedures, standards, and practices
    • Proactively communicate with their customers

    Procurement staff

    Provide supporting services to Engineering but with adherence to Berkeley Lab Procurement policies and standards

    Project directors, principal investigators, researchers

     Are encouraged to engage the Project Management Office (PMO) prior to the funding-request process

    Project Management Office (PMO)

    The PMO is responsible for promoting and facilitating a disciplined approach to managing Berkeley Lab projects with a focus on ensuring the quality of project deliverables and the overall performance of project management at the Laboratory.

    Detailed information located in the Engineering Process Guide (EPG.lbl.gov)

    F. Definitions/Acronyms

    Term

    Definition

    EPG

    Engineering Process Guide

    DOE

    Department of Energy

    PMO

    Project Management Office

    G. Recordkeeping Requirements

    None

    H. Implementing Documents

    Document number

    Title

    Type

    N/A

    Engineering Process Guide

    Process

    I. Contact Information

    EPG Feedback at EPG.lbl.gov

    J. Revision History

    Date

    Revision

    By whom

    Revision Description

    Section(s) affected

    Change Type

    10/16/2015

    0

    R. Duarte

    New policy

    All

    Major

    DOCUMENT INFORMATION

     Title:

    Conduct of Engineering

    Document number

    03.07.001.000

    Revision number

    0

    Publication date:

    10/16/2015

    Effective date:

    10/16/2015

    Next review date:

    10/16/2016

    Policy Area:

     Conduct of Engineering

    RPM Section (home)

    Conduct of Research and Development

    RPM Section (cross-reference)

    none

    Functional Division

    Engineering

    Prior reference information (optional)

     

    Source Requirements Documents

    • DOE O 413.3B, Program and Project Management for the Acquisition of Capital Assets
    • DOE O 414.1D, Quality Assurance
    • DOE O 243.1B, Records Management Program
    • DOE-STD-1073-2003, Configuration Management Program

    Implementing Documents

    Document number

    Title

    Type

    N/A

    Engineering Process Guide

    Process

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