Blog from February, 2011

Google released a product they call "Cloud Connect on Feb 24. Using a Microsoft Office Plug-in, it allows someone who works in Office and stores documents locally to also sync them to Google Docs. At the moment, it works on Windows computers (XP, Vista, Windows 7)

Google's help page has this description: "Google Cloud Connect for Microsoft Office brings collaborative multi-person editing to the familiar Microsoft® Office experience. You can share, backup, and simultaneously edit Microsoft Word, PowerPoint®, and Excel® documents with coworkers."

Google's help page is here

We have added a number of new sessions to our continuing series of Google "Hands on" Classes held in the 90-26 Training Facility. Register for these classes at Employee Self Service. To take a quick look at the IT calendar which lists these classes, go here.


These are the classes that we currently offer. 

Course Number

Course title

Description

ITD0200

Introduction to Gmail/Gcal

The basics of the Gmail Web interface and Google Calendar

ITD0201

Introduction to Google Docs

Covers Spreadsheet, Document, Presentations and Forms

ITD0202

Introduction to Google Sites

Building a team web site (blog, file cabinet, web pages, etc)

ITD0203

Google Calendar Tips & Tricks

Beyond the Basics:  advanced scheduling hints, integration with Gmail, repeating meetings, useful labs

ITD0204

Introduction to Smartsheet

A task management and simple project management tool that offers a variety of views (grid, gantt, calendar) and a variety of capabilities (attach files, start discussions, generate alerts). This product is not from Google, but available through our Google Service. 

ITD0205

Google Tools

A look at a wide number of Google Tools with emphasis on how they can be used together in a productive way.

From a Google Blog - New features for the Google Docs Viewer

Google Docs Viewer allows users to quickly view PDFs, Microsoft Word documents and PowerPoint presentations online by viewing them in the browser without downloading them locally.

New files supported:
Microsoft Excel (.XLS and .XLSX)
Microsoft PowerPoint 2007 / 2010 (.PPTX)
Apple Pages (.PAGES)
Adobe Illustrator (.AI)
Adobe Photoshop (.PSD)
Autodesk AutoCad (.DXF)
Scalable Vector Graphics (.SVG)
PostScript (.EPS, .PS)
TrueType (.TTF)
XML Paper Specification (.XPS)

As of Thursday, Feb 17, anyone with a Lab account has access to Google Video. This allows you to store videos and then reference them from links in email or on websites. Our first successful use of this new capability was achieved by Anne Boynton, Emergency Services Specialist.  Anne loaded the presentations made at the most recent Building Managers and BET Quarterly Seminar into Google Video for viewing. The meeting was held on January 25, 2011 and features talks by Chief Bruce Martins, City of Fremont Fire Department and Bill Nay, Security Consultant.

According to Rocky Saunders, Emergency Services Manager,  videos stored on Google,  "are going to be mostly emergency services training tools.   The video  feature in Google offers the Emergency Services Program a great tool to easily make video clips readily available to either a targeted segment of the lab, such as Building Emergency Teams, or they can be available to the entire lab."

Access Google Video by clicking on the video link when you are in any of our core Google products (Gmail, Gcal, Gdocs, Gsites) using your Lab account.  When you do, the screen you see will look like this.  Note that the video can be shared with anyone at the lab, but cannot be shared outside the lab (this is the right tool for content that is restricted to lab staff). For an overview of video distribution options at the Lab, visit Labtech.

Here are some options and support levels for various video sharing services:

Places to Host (non-live) Streaming Video

Streaming Video

Service

Use Case

Support Level

Discussion

Link

Google Video

Share videos of ANY LENGTH with LBL People only.  Great for videos not designed to be shared with the outside world.

Fully supported.

There is no way to share a video with people outside the lab.  Required LBL LDAP/Google Account.

Example: http://video.google.com/a/?pli=1#/Play/contentId=c209cabf52bea5f5

All can access at gvideo.lbl.gov, as of Feb 17, 2011

Google Docs

Share videos up to your gdocs quota with anyone using normal google docs sharing options (by person, by link, by lbl domain, etc).  Streams in the browser.

Fully supported.

Share with anyone. Streams in the browser.
Example Click Here

Go to gdocs and upload a video.  Then use sharing options as usual for gdocs.

Google Sites

Google sites can embed videos from LBL Google Video or from Youtube.  It's not a video storage option, but it's a video display option.

Fully supported

Example: https://sites.google.com/a/lbl.gov/video-demo/

Go to gsites and cick insert, video...

Webspace

Place video files for download (not streaming) in webspace and use normal webspace sharing (by lbl person, by link).

Fully supported.

User must typically download the video to play it - basically just storage.

webspace.lbl.gov

Youtube

You can use your LBL Google account as a regular Youtube account.   Oddly, you have to logout of Google Apps first - then create an account - then connect it to your LBL google account by entering ONLY your LBL email account NOT your password on the Google login page..  Finally, note that new Youtube accounts are limited to approx 10 minute videos.  Mature accounts drop this requirement.

GA+ Support (not fully supported)

These accounts aren't easy to share, so if you need a group account, it may be better to create a youtube account that's not linked to your lbl account and share the username and password with your group.  As a note, the Lab's youtube channel is reserved for public affairs use.

youtube.com

Vimeo

We have no affiliation with Vimeo, but it allows nearly unlimited length video uploads in very high definition.  IT uses it on its website.

Not supported.

No relationship to LBL.  Create your own account and don't use your LBL password.

vimeo.com

Commons

You can upload many kinds of videos to commons and they will stream in the browser, but confluence isn't optimized for streaming video.

Fully supported.

Instructions: http://confluence.atlassian.com/display/DOC/Embedding+Multimedia+Content

commons.lbl.gov

Note: there are many services on the internet that provide streaming of user-created video.  We don't endorse any particular one. 

This Space contains user-contributed information. Nothing here represents an endorsment by the University of California Regenets, or the Department of Energy. More disclaimers at http://lbl.gov/Disclaimers.html

Whether your funding is from DOE, NIH, or any other source, all publications must include the appropriate acknowledgement of support. Many federal non-DOE awards, including all NIH awards, contain specific language which must be utilized. Sponsor acknowledgements play a critical role in ensuring continuing public and private support for research. More information on required acknowledgements is available from Reports Coordination

ITBS Application Outage

IT-Business Systems Windows Web Servers Scheduled Outage, Tuesday, 2/22 5pm - midnight

The IT Business Systems Windows web servers will be offline for scheduled maintenance on Tuesday Feb 22, from 5 pm to midnight.   Approximately 100 IT Business Systems web applications (listed below) will be offline during this move.

 

AAP

https://isswprod.lbl.gov/aap

AccidentReport

https://isswprod.lbl.gov/AccidentReport

AHD

https://ehswprod.lbl.gov/AHD

ALSProcedures

https://isswprod.lbl.gov/alsprocedures

Announcement

http://isswprod.lbl.gov/announcement/announcement.asmx

Be

https://ehswprod.lbl.gov/ehstraining/be

Biosafety

https://ehswprod.lbl.gov/Biosafety

BLIPS

https://isswprod.lbl.gov/BLIPS

Cats

https://isswprod.lbl.gov/cats

CCMS

https://isswprod.lbl.gov/CCMS

CFO

http://cfo

ChallengeExams

https://ehswprod.lbl.gov/EHSTraining/ChallengeExams

CINT

https://isswprod.lbl.gov/CINT

Classifieds

http://isswprod.lbl.gov/classifieds

cognos_distribution

https://isswprod.lbl.gov/cognos_distribution

ConfAttend

https://isswprod.lbl.gov/confattend

Confined Space

https://ehswprod.lbl.gov/ConfinedSpace

CourseBuilder

https://ehswprod.lbl.gov/coursebuilder

Cybersecurity

http://www.lbl.gov/cyber/training

DataUpload

https://ehswprod.lbl.gov/DataUpload

DUSEL

https://isswprod.lbl.gov/DUSEL

eManage

https://isswprod.lbl.gov/eManage

ePayment

https://isswprod.lbl.gov/ePayment

eProposal

https://isswprod.lbl.gov/eProposal

facdwgs

https://isswprod.lbl.gov/facdwgs

facphotos

https://isswprod.lbl.gov/facphotos

fmp_distribution

https://isswprod.lbl.gov/fmp_distribution

foundry

https://isswprod.lbl.gov/foundry

Foundry_Surveys

http://isswprod.lbl.gov/Foundry_Surveys

Foundry_UEC_Elections

http://isswprod.lbl.gov/Foundry_UEC_Elections

HARC

https://isswprod.lbl.gov/harc

HMS

https://ehswprod.lbl.gov/hms

HSRT

https://ehswprod.lbl.gov/EHSTraining/hsrt/

IP

https://isswprod.lbl.gov/ip

IPA

https://isswprod.lbl.gov/ipa/login.aspx

Jha

https://ehswprod.lbl.gov/ehstraining/jha

Labmap

http://isswprod.lbl.gov/labmap

LbnlForms

http://fsdwprod.lbl.gov/cfo/forms.asp

LDRD

https://isswprod.lbl.gov/ldrd

LDRDp

https://isswprod.lbl.gov/LDRDp

LessonsLearned

http://isswprod.lbl.gov/lessonslearned

Library

https://isswprod.lbl.gov/Library

Lockshop

https://isswprod.lbl.gov/Lockshop

LPR

https://isswprod.lbl.gov/lpr

MissingEmails

https://isswprod.lbl.gov/missingemails

MSD_ScientistScoring

http://isswprod.lbl.gov/MSD_ScientistScoring

Nano

http://isswprod.lbl.gov/nano

NearMiss

https://isswprod.lbl.gov/Nearmiss

Nobel

https://isswprod.lbl.gov/nobel

Noise

https://ehswprod.lbl.gov/noise

Nuclearcalendar

https://isswprod.lbl.gov/NuclearCalendar

orps

https://ehswprod.lbl.gov/orps

pdg

https://isswprod.lbl.gov/pdg

policymaker

https://isswprod.lbl.gov/policymaker

PSIKBPortal

https://isswprod.lbl.gov/PSIKBPortal

pubaffairs

https://isswprod.lbl.gov/pubAffairs

radar2

https://ehswprod.lbl.gov/radar2

rems

https://ehswprod.lbl.gov/Rems

Respirator

https://ehswprod.lbl.gov/ehstraining/respirator

rpg

https://ehswprod.lbl.gov/Rpg

sam

https://isswprod.lbl.gov/sam

sas

https://isswprod.lbl.gov/sas

Schedule

https://ehswprod.lbl.gov/schedule

Sciapp

https://isswprod.lbl.gov/SciApp

SciFinder

https://isswprod.lbl.gov/scifinder

seaborg

https://isswprod.lbl.gov/seaborg

shoebox

https://ehswprod.lbl.gov/shoebox

skillsoft

https://isswprod.lbl.gov/skillsoft

smart

https://isswprod.lbl.gov/Smart

surveynet

https://isswprod.lbl.gov/surveynet

Tabl

http://isswprod.lbl.gov/tabl

Telemerty

https://ehswprod.lbl.gov/Telemetry

TMF

https://isswprod.lbl.gov/TMF

Ventilation

https://ehswprod.lbl.gov/ventilation

weather

https://ehswprod.lbl.gov/weather

Welding

https://ehswprod.lbl.gov/welding

wjo

https://isswprod.lbl.gov/wjo

WOTR

https://isswprod.lbl.gov/wotr

 

Lab Users will see a redesigned user interface for Google Docs over the next several days. One of the most helpful changes is the addition of a preview pane on the right side of the screen. Filters that allow document selection by the manner in which they are shared, sorting options, and more convenient ways to keep your documents organized highlight the changes. For more information, check out Google's Blog.  In a prior blog post, Google added the capability to upload and play videos.

If you have never used Google Docs, consider reviewing some of the older YouTube video's that explain how they can be used.