Traditional check-out procedures involve physical items like keys, badges and parking passes. Electronic data is as important and often much more difficult to deal with. Think about the places where your electronic history at the lab is stored:
- Local storage on your workstation (laptop and/or desktop)
- Network storage (your Home and Shared drives)
- Email (Gmail stored on the web or locally stored using a client like Thunderbird)
- Google Docs as well as external content (MS office files, PDFs, etc) stored on Google Drive
- Calendar events that reserve resources for your group (and may need to be changed after you leave)
- Content stored in one of the Google Marketplace Applications we have acquired (e.g. Smartsheet)
- Files stored on Webspace
- Content stored on local division, department, or group servers
Talk to your supervisor about your electronic data. Transfer content to the right person before you leave.
Make sure that any Gmail messages that you need to take with you are dealt with and consider transferring relevant messages to someone else who is replacing you. Remember - you can not have a lab Google account after you leave. Eventually the account and all the data associated with it will be deleted.
We have some suggestions with a few tools that you might want to try. https://commons.lbl.gov/x/IYfNBQ
