Traditional check-out procedures involve physical items like keys, badges and parking passes. Electronic data is as important and often much more difficult to deal with. Think about the places where your electronic history at the lab is stored:
- Local storage on your workstation (laptop and/or desktop)
- Network storage (your Home and Shared drives)
- Email (Gmail stored on the web or locally stored using a client like Thunderbird)
- Google Docs as well as external content (MS office files, PDFs, etc) stored on Google Drive
- Calendar events that reserve resources for your group (and may need to be changed after you leave)
- Content stored in one of the Google Marketplace Applications we have acquired (e.g. Smartsheet)
- Files stored on Webspace
- Content stored on local division, department, or group servers
Talk to your supervisor about your electronic data. Transfer content to the right person before you leave.
Make sure that any Gmail messages that you need to take with you are dealt with and consider transferring relevant messages to someone else who is replacing you. Remember - you can not have a lab Google account after you leave. Eventually the account and all the data associated with it will be deleted.
We have some suggestions with a few tools that you might want to try. https://commons.lbl.gov/x/IYfNBQ
Learn how to quickly locate and get a hold of articles, books and other information through subscription journals, databases and libraries worldwide at any time and location without cost to you. Whether you are a scientist, student or staff, this course will provide you with resources and strategies to effectively research, refine and organize your results, or simply fulfill your reading habits.
A Q&A will immediately follow, so if there’s a problem that hasn’t been solved, or if you are just looking to test the wits of the Lab librarians, send your questions here and they will reveal what they’ve found following the presentation.
The class is scheduled for Thursday, May 8 from 11:00 AM-Noon in 50B-4205.
Presenters are Peter Palath and Sarah Cruz from Research Services, IT Division.
The recently announced Heartbleed bug has been making the rounds in the media. Visit go.lbl.gov/heartbleed for an assessment of impact on Berkeley Lab systems, to find more information on the bug and to get recommendations from Cyber Security regarding password safety.
