Overview
Berkeley Lab utilizes the Zoom for virtual meetings, conferences and webinars. It's important for all Berkeley Lab employees to understand how to use the Zoom application. Once setup correctly and configured with Google Calendar, users will have smooth experience using Zoom. You can find answers to common questions on the Zoom FAQ page.
Download and Install the Zoom application
- Go to https://lbnl.zoom.us/download
- Download Zoom Client for Meetings
- Run the downloaded file and follow the on screen instruction to install Zoom
- Open the Zoom desktop application (not the browser)
- Sign in with Google
Download the Zoom Scheduler extension for your browser
- Zoom Scheduler extension only works on Google Chrome or Mozilla Firefox
- Click on the correct instruction to expand it:
| 1. | Using Google Chrome go to the website https://lbnl.zoom.us/download. |
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| 2 | Under Zoom Extension for Browsers, click on the icon Get from Chrome Web Store. |
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| 3 | Click on the blue Add to Chrome button. |
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| 4 | Click Add extension. |
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| 5 | If you see this prompt, you can either click Turn on Sync... or click the X on the top right. Note: Turn on Sync will allow you to access the Zoom Scheduler when logged into other devices. |
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| 6 | A. Click on the Puzzle/Jigsaw icon B. Click on the Pin icon so it turns blue, which will keep the Zoom Scheduler icon visible in the top right of Chrome toolbar |
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| 7 | A. Click on the Zoom Scheduler extension icon on the top right corner of Chrome B. Click on Sign in with Google C. Follow the on screen prompt to login to your Berkeley Lab Identity account Note: The Zoom Scheduler may automatically sign in, if you are already signed in to other Google Services. |
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| 8 | A. Click on the Zoom Scheduler extension icon on the top right corner of Chrome B. Check that you see your LBNL email address C. Click on the Gear (Settings) icon to configure your default settings |
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| 9 | A. Scroll down to the bottom of the Zoom Schedule Options page B. Check the box for Include Invite Link in location field C. If you use the Alternative Hosts field, it will apply to all of your scheduled Zoom meetings in the future D. Check the box for Allow me to specify schedule options each time E. Click Save |
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| 1. | Using Mozilla Firefox and go to the website https://lbnl.zoom.us/download. |
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| 2 | Under Zoom Extension for Browsers, click on the icon Get from Firefox Add-ons. |
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| 3 | Click on the blue Add to Firefox button. |
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| 4 | Click Add. |
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| 5 | If you see this prompt: A. Leave the box uncheck B. Click Okay |
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| 6 | A. Click on the Zoom Scheduler extension icon on the top right corner of Firefox B. Click on Sign in with Google C. Follow the on screen prompt to login to your Berkeley Lab Identity account Note: The Zoom Scheduler may automatically sign in, if you are already signed in to other Google Services. |
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| 7 | A. Click on the Zoom Scheduler extension icon on the top right corner of Firefox B. Check that you see your LBNL email address C. Click on the Gear (Settings) icon to configure your default settings |
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| 8 | A. Scroll down to the bottom of the Zoom Schedule Options page B. Check the box for Include Invite Link in location field C. If you use the Alternative Hosts field, it will apply to ALL of your future scheduled Zoom meetings. For one-time alternative hosts, use zoom.lbl.gov D. Check the box for Allow me to specify schedule options each time E. Click Save |
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Using the Zoom Scheduler Extension in Google Calendar
- The Zoom Scheduler Extension is a great tool that allow users to create Zoom meetings directly from the Google Calendar. In order to maximize the use of it, follow the instruction below.
- Click on the instruction to expand it:
| 1 | Open Google Calendar and create a new event. |
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| 2 | Click More options. |
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| 3 | Click Make it a Zoom Meeting. |
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| 4 | A. Under the Schedule Options window, check and configure the meeting settings you want B. Click Continue |
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| 5 | A. Add your guests and any other information you would like to include in the description area B. Click Save |
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Joining or Starting a Zoom meeting
Always, always, always start your Zoom software and sign into using the Sign In with Google option on your computer before joining or starting Zoom meeting. If you do not, you may encounter odd Zoom behavior, certain features in Zoom may not work, or you may not be able to join/start the meeting at all.
Still Need Help?
- Click the blue icon in the lower right corner of this page to start a chat with IT Help Desk.
