Zoom Passcodes (optional)

To ensure the security of the account and platform, all LBL.gov users are encouraged to use a passcode when scheduling meetings.

Overview

• IT recommends using at least one of the following security measures for all zoom meetings/webinars 

1. 1. Passcode

   2. Waiting Room

   3. Authentication Required

• Individual users can enable or disable passcodes for upcoming or previously scheduled meetings within their zoom.lbl.gov > My Account > Settings 

What does this mean?

The passcode option is enabled by default. To adjust account settings, follow these instructions:

• Go to zoom.lbl.gov and click "My Account" in the upper right corner to view your Zoom account profile

• Go to "Settings" in the left navigation pane
  
  
  
  
  
• In the "Meeting" settings tab, scroll down and turn on the "Require a password" option for PMI, when scheduling new meetings, instant meetings AND embed password in invite for one-click join. 
  
  
• There are a total of 4 options that you need to enable
  
  
  
  

• Click the slider icon to enable the features. The white dot appears on the right side in the ON position.
  
  
  
  

How to Add Passwords to New Zoom Meetings

• Check the box next to "Require meeting password" when scheduling new meetings.
  
  
• The box will remain permanently checked after May 30, 2020.
  
  

How to Find the Password to a Previously Scheduled Meeting

• Go to zoom.lbl.gov and click "My Profile" in the upper right corner to view your Zoom account profile.

• You will notice a red exclamation point next to "denotes no password" meetings.
  
  
• Click the title of a meeting from the "Upcoming Meetings" or "Previous Meetings" tab.
  
  
  
  
  
  
• Now click the "Edit this Meeting" box in the lower right corner.
  
  

• Scroll down to "Meeting Password" to view or edit the zoom meeting password.
  
  

• Click the "Save" button at the bottom of the page. 
  
  

Update Google Calendar with new Zoom details

• Now that you have updated the Zoom meeting with a password, click "Copy Invitation" in the lower right corner.

• Open Google Calendar and "edit event" by clicking the pencil icon.
  
  
  
  
  

• Click "Save" in the upper right corner when finished.

• Attendees can now click the link in Google calendar to join the zoom meeting without entering the password.

Still Need Help?

• Click the blue icon in the lower right corner of this page to start a chat with the IT Help Desk.