RPM | REQUIREMENTS AND POLICIES MANUAL

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Title:

Separation from Employment Policy

Publication date:

1/2/2012

Effective date:

1/3/2011

BRIEF

Policy Summary

Employees who plan to resign from Berkeley Lab employment are requested to give their supervisors two weeks' or more advance notice of the planned resignation, when possible, to enable prompt recruitment of replacements. The supervisor must immediately acknowledge in writing the employee's intention to resign.

Who Should Read This Policy

This policy applies to all employee classifications: Career, Term, Postdoctoral Fellow, Limited, Visiting Researcher, Faculty, Rehired Retiree, Graduate Student Research Assistant (GSRA), and Student Assistant.

This policy applies to nonrepresented employees. Represented employees should consult their collective bargaining agreement (CBA).

To Read the Full Policy, Go To:

The POLICY tab on this wiki page

Contact Information

For more information, contact your division's Human Resources (HR) Center.
Feedback on HR policies or procedures is welcomed. Send comments to HRpolicies@lbl.gov.

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Title:

Separation from Employment Policy

Publication date:

1/2/2012

Effective date:

1/3/2011

POLICY

A. Purpose

This policy provides guidance to employees and to supervisors on how to manage an employee's separation from employment.

B. Persons Affected

This policy applies to all Berkeley Lab employees.

C. Exceptions

Request for exceptions that exceed what is allowed under current policy or that are not expressly addressed by current policy are considered exceptions to policy. A request for an exception to policy requires, at minimum, the Chief Human Resources Officer (CHRO) approval.

D. Policy Statement

Employees who plan to resign from employment at Berkeley Lab are requested to give their supervisors two weeks' or more advance notice of the planned resignation, when possible, to enable prompt recruitment of replacements. The supervisor must immediately acknowledge in writing the employee's intention to resign.

E. Roles and Responsibilities

Role

Responsibility

Chief HR Officer (CHRO)

Has the functional responsibility for this policy

Employees

Have the responsibility to adhere to the provisions of this policy

HR Department

Has the responsibility to advise management and employees on how to comply with this policy

Managers and Supervisors

Have the responsibility to adhere to the provisions of this policy

Roles, responsibilities, authority, and accountability are documented in applicable procedures.

F. Definitions/Acronyms

None

G. Recordkeeping Requirements

Role

Responsibility

Human Resources Department

Will maintain employment records

H. Implementing Documents

Audience

Document Number

Document Title

Type

All Laboratory Staff

02.12.001.001-01

Termination Checkout Sheet

Form

All Laboratory Staff

02.12.001.002--01

Termination Confirmation to Employee and Supervisor from HR

Form

All Laboratory Staff

02.12.001.003-01

Termination Process Guide

Process

All Laboratory Staff

 

Retirement Plaques

Web site

Managers and Supervisors

 

Managers and Supervisors Responsibilities under the Separation from Employment Policy

Process

Managers and Supervisors

 

Supervisor Responsibilities Training (mandatory for new supervisors)

Training

Managers and Supervisors

 

Supervisor Scenario Workshop-HR Issues (mandatory for new supervisors)

Training

For HR Staff

02.12.001.004-01

Emeritus Status Guidelines

Process

For HR Staff

02.12.001.005-01

End of Term/Limited Appointment

Process

For HR Staff

 

Medical Termination Questionnaire

Form

For HR Staff

02.12.001.006-01

Notice to Absent Employee/Affiliate

Form

I. Contact Information

For more information, contact your division's Human Resources (HR) Center.
Feedback on HR policies or procedures is welcomed. Send comments to HRpolicies@lbl.gov.

J. Revision History

Date

Revision

By whom

Revision Description

Section(s) affected

Change Type

1/2/2012

1

M. Bello

Rewrite for wiki

all

Minor

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DOCUMENT INFORMATION

Title:

Separation from Employment Policy

Document number

02.12.001.000

Revision number

1

Publication date:

1/2/2012

Effective date:

1/3/2011

Next review date:

1/3/2014

Policy Area:

Separation

RPM Section (home)

Human Resources

RPM Section (cross-reference)

Section 2.21(A,H)

Functional Division

Human Resources

Prior reference information (optional)

RPM Section 2.21(A)

Source Requirements Documents

  • (Federal) Comprehensive Omnibus Budget Reconciliation Act of 1985 (COBRA)
  • Cal-Comprehensive Omnibus Budget Reconciliation Act (COBRA), Rights Notice
  • California Health Insurance Premium Payment Program (HIPP) Notice and Change of Status Notice
  • University of California Personnel Policies for Staff Members (PPSM) 64 Termination of Career Employees-Professional and Support Staff

Implementing Documents

Audience

Document Number

Document Title

Type

All Laboratory Staff

02.12.001.001-01

Termination Checkout Sheet

Form

All Laboratory Staff

02.12.001.002--01

Termination Confirmation to Employee and Supervisor from HR

Form

All Laboratory Staff

02.12.001.003-01

Termination Process Guide

Process

All Laboratory Staff

 

Retirement Plaques

Web site

Managers and Supervisors

 

Managers and Supervisors Responsibilities under the Separation from Employment Policy

Process

Managers and Supervisors

 

Supervisor Responsibilities Training (mandatory for new supervisors)

Training

Managers and Supervisors

 

Supervisor Scenario Workshop-HR Issues (mandatory for new supervisors)

Training

For HR Staff

02.12.001.004-01

Emeritus Status Guidelines

Process

For HR Staff

02.12.001.005-01

End of Term/Limited Appointment

Process

For HR Staff

 

Medical Termination Questionnaire

Form

For HR Staff

02.12.001.006-01

Notice to Absent Employee/Affiliate

Form

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Printed or exported copies of this LBNL policy are not official.
Users are responsible for working with the latest approved revision located in the online LBNL Requirements and Policies Manual.