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Title:

Separation from Employment Policy

Publication date:

1/2/2012

Effective date:

1/3/2011

BRIEF

Policy Summary

Employees who plan to resign from Berkeley Lab employment are requested to give their supervisors two weeks' or more advance notice of the planned resignation, when possible, to enable prompt recruitment of replacements. The supervisor must immediately acknowledge in writing the employee's intention to resign.

Who Should Read This Policy

This policy applies to all employee classifications: Career, Term, Postdoctoral Fellow, Limited, Visiting Researcher, Faculty, Rehired Retiree, Graduate Student Research Assistant (GSRA), and Student Assistant.
This policy applies to nonrepresented employees. Represented employees should consult their collective bargaining agreement (CBA).

To Read the Full Policy, Go To:

The POLICY tab on this wiki page

Contact Information

For more information, contact your division's Human Resources (HR) Center.
Feedback on HR policies or procedures is welcomed. Send comments to HRpolicies@lbl.gov.

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Title:

Separation from Employment Policy

Publication date:

1/2/2012

Effective date:

1/3/2011

POLICY

A. Purpose

This policy provides guidance to employees and to supervisors on how to manage an employee's separation from employment.

B. Persons Affected

This policy applies to all Berkeley Lab employees.

C. Exceptions

Request for exceptions that exceed what is allowed under current policy or that are not expressly addressed by current policy are considered exceptions to policy. A request for an exception to policy requires, at minimum, the Chief Human Resources Officer (CHRO) approval.

D. Policy Statement

Employees who plan to resign from employment at Berkeley Lab are requested to give their supervisors two weeks' or more advance notice of the planned resignation, when possible, to enable prompt recruitment of replacements. The supervisor must immediately acknowledge in writing the employee's intention to resign.

E. Roles and Responsibilities

Role

Responsibility

Chief HR Officer (CHRO)

Has the functional responsibility for this policy

Employees

Have the responsibility to adhere to the provisions of this policy

HR Department

Has the responsibility to advise management and employees on how to comply with this policy

Managers and Supervisors

Have the responsibility to adhere to the provisions of this policy

Roles, responsibilities, authority, and accountability are documented in applicable procedures.

F. Definitions/Acronyms

None

G. Recordkeeping Requirements

Role

Responsibility

Human Resources Department

Will maintain employment records

H. Implementing Documents

Audience

Document Number

Document Title

All Laboratory staff

02.12.001.001-01

Termination Checkout Sheet [https://www.lbl.gov/Workplace/HumanResources/html/Employee-Actions/Termination/guidelines.html]

All Laboratory Staff

02.12.001.002--01

Termination Confirmation to Employee and Supervisor from HR [https://www.lbl.gov/Workplace/HumanResources/html/Employee-Actions/Termination/guidelines.html]

All Laboratory Staff

02.12.001.003-01

Termination Process Guide [https://www.lbl.gov/Workplace/HumanResources/html/Employee-Actions/Termination/guidelines.html]

All Laboratory Staff

 

Retirement Plaques [http://www.lbl.gov/Workplace/Lab-Support/retirement-plaque/]

Managers and Supervisors

 

Managers and Supervisors Responsibilities under the Separation from Employment Policy

Managers and Supervisors

 

Supervisor Responsibilities Training (mandatory for new supervisors)

Managers and Supervisors

 

Supervisor Scenario Workshop-HR Issues (mandatory for new supervisors)

For HR Staff

02.12.001.004-01

Emeritus Status Guidelines [http://www.lbl.gov/Workplace/HumanResources/internal/html/Employee-Actions/Termination/guidelines.html]

For HR Staff

02.12.001.005-01

End of Term/Limited Appointment [http://www.lbl.gov/Workplace/HumanResources/internal/html/Employee-Actions/Termination/guidelines.html]z

For HR Staff

 

Medical Termination Questionnaire [http://www.lbl.gov/Workplace/HumanResources/internal/html/Employee-Actions/Termination/guidelines.html]

For HR Staff

02.12.001.006-01

Notice to Absent Employee / Affiliate [http://www.lbl.gov/Workplace/HumanResources/internal/html/Employee-Actions/Termination/guidelines.html]

I. Contact Information

For more information, contact your division's Human Resources (HR) Center.
Feedback on HR policies or procedures is welcomed. Send comments to HRpolicies@lbl.gov.

J. Revision History

Date

Revision

By whom

Revision Description

Section(s) affected

Change Type

1/2/2012

1

M. Bello

Rewrite for wiki

all

Minor

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DOCUMENT INFORMATION

Title:

Separation from Employment Policy

Document number

02.12.001.000

Revision number

1

Publication date:

1/2/2012

Effective date:

1/3/2011

Next review date:

1/2/2015

Policy Area:

Separation

RPM Section (home)

Human Resources

RPM Section (cross-reference)

Section 2.21(A,H)

Functional Division

Human Resources

Prior reference information (optional)

RPM Section 2.21(A)

Source Requirements Documents

Source

Document number & effective date

Document Title

University of California (UC)

 

Termination of Career Employees-Professional and Support Staff

Implementing Documents

Audience

Document Number

Document Title

Type

All Laboratory Staff

02.12.001.001-01

Termination Checkout Sheet [https://www.lbl.gov/Workplace/HumanResources/html/Employee-Actions/Termination/guidelines.html]

Form

All Laboratory Staff

02.12.001.002--01

Termination Confirmation to Employee and Supervisor from HR [https://www.lbl.gov/Workplace/HumanResources/html/Employee-Actions/Termination/guidelines.html]

Form

All Laboratory Staff

02.12.001.003-01

Termination Process Guide [https://www.lbl.gov/Workplace/HumanResources/html/Employee-Actions/Termination/guidelines.html]

Process

All Laboratory Staff

 

Retirement Plaques [http://www.lbl.gov/Workplace/Lab-Support/retirement-plaque/]

Web site

Managers and Supervisors

 

Managers and Supervisors Responsibilities under the Separation from Employment Policy

Process

Managers and Supervisors

 

Supervisor Responsibilities Training (mandatory for new supervisors)

Training

Managers and Supervisors

 

Supervisor Scenario Workshop-HR Issues (mandatory for new supervisors)

Training

For HR Staff

02.12.001.004-01

Emeritus Status Guidelines [http://www.lbl.gov/Workplace/HumanResources/internal/html/Employee-Actions/Termination/guidelines.html]

Process

For HR Staff

02.12.001.005-01

End of Term/Limited Appointment [http://www.lbl.gov/Workplace/HumanResources/internal/html/Employee-Actions/Termination/guidelines.html]z

Process

For HR Staff

 

Medical Termination Questionnaire [http://www.lbl.gov/Workplace/HumanResources/internal/html/Employee-Actions/Termination/guidelines.html]

Form

For HR Staff

02.12.001.006-01

Notice to Absent Employee / Affiliate [http://www.lbl.gov/Workplace/HumanResources/internal/html/Employee-Actions/Termination/guidelines.html]

Form

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ADDITIONAL INFORMATION

Title:

Separation from Employment Policy

Document number

02.12.001.000

Revision number

1

Publication date:

1/2/2012

Effective date:

1/3/2011

Next review date:

1/2/2015

Policy Area:

Separation

RPM Section (home)

Human Resources

RPM Section (cross-reference)

Section 2.21(A,H)

Functional Division

Human Resources

Author name/contact info

M. Bello

 

 

Revision 0 publication date

1/3/2011

Retirement date

n/a

Prior reference information (optional)

RPM Section 2.21(A)

 

 

Inputs from more than one Functional Area?

Yes

List additional Functional Areas & contacts

Ann del Simone, Legal Counsel
UCOP HR Policies

 

 

Inputs from more than one Policy Area?

Yes

List additional Policy Areas & contacts

Cynthia Coolahan, HR Systems & Services Manager
Victor Roberts, ELR Manager
Leslie Cobb, ELR
Shada Kuba, ELR

 

 

30-day notification needed?

No

30-day start date

n/a

30-day end date

n/a

 

 

LDAP protected?

Yes

 

 

Need TABL reminders?

No

Frequency

n/a

Brief reminder text:

n/a

 

 

Approval Sheet for this revision received (date)
[Note: author is responsible}

 

Key labels/tags:

Termination, separation, resign, resignation

New terms that need to be added to Glossary/Acronym list:


Implementing Documents restricted to department/functional use

Audience

Document Number

Document Title

Type

For HR Staff

02.12.001.004-01

Emeritus Status Guidelines [http://www.lbl.gov/Workplace/HumanResources/internal/html/Employee-Actions/Termination/guidelines.html]

Process

For HR Staff

02.12.001.005-01

End of Term/Limited Appointment [http://www.lbl.gov/Workplace/HumanResources/internal/html/Employee-Actions/Termination/guidelines.html]z

Process

For HR Staff

 

Medical Termination Questionnaire [http://www.lbl.gov/Workplace/HumanResources/internal/html/Employee-Actions/Termination/guidelines.html]

Form

For HR Staff

02.12.001.006-01

Notice to Absent Employee / Affiliate [http://www.lbl.gov/Workplace/HumanResources/internal/html/Employee-Actions/Termination/guidelines.html]

Form


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Users are responsible for working with the latest approved revision located in the online LBNL Requirements and Policies Manual.