Travel

Travel questions or comments? Email [email protected].

Travel Authorization Request (TAR)

Travel Authorization Request (TAR)

Chemical Sciences Division
Updated 1/4/2021
- COVID-19 WPC TRAVEL Process
- Travel Services Updates
- All Virtual events with or without expenses must be submitted on a TAR
A travel authorization (TA) and approval is required for all travel that will be reimbursed by LBNL. The information will then be input for the required applicable DOE approval(s). Travel arrangements can be made after you are notified that the applicable approvals have been received.
- Events include conferences, meetings, retreats, seminars, symposiums, or certain activities that include travel.
- LBL/DOE approvals are required if you answer "Yes" to any ONE of the questions below-
  - Will LBL/DOE pay for any portion of the costs for the trip?
  - Will LBL/DOE cover the travelers salary during any portion of the time on the trip?
  - Will you in any way be discussing work or representing LBL/DOE during the trip?
- LBL Travel Policy
Type of Event

Virtual Conference Local/Domestic User Facility Foreign Travel
Please list the country in which the virtual conference is being hosted? *
Name *

First Last
Employee ID# *
Email *
[email protected]
Cell Phone Number w/Area Code *
Office Phone Number
Supervisor Name & Email *
Supervisor's Phone Numbers *

Office Cell
Is there a registration fee? *
Registration Amount *
Source of Funding
Misc. Costs
List any reimbursable costs and their amount
Will you have multiple sources of funding?
Name of Funding Project ID(s) & Activity Code(s)
Project ID/Activity Code
What is your position? *
If "other" please explain
Travel Start Date *

Month Day Year
Total Trip Days Including Travel *
How many personal days will be taken? *
List date(s) of personal days
Event Start Date *

Month Day Year
Event End Date *

Month Day Year
Name and Address of User Facility
Event Name *
Event URL *
If URL isn't available yet please indicate or N/A if applicable
Justification Statement *
Benefit Statement *
Trip Purpose *
Browse Files
Please upload any supporting documentation for your justification letter Cancel of
Is this Foreign Travel? *
Is this a DOE sponsored Event? *
Country you will be traveling to *
Sponsor
Event Location *

Name of Venue (i.e. Hotel, Conference Center)

Address

City State / Province/Country
Description of Event *
Title of Poster and/or Abstract
Business Purpose *
Reason for Attending

Attendee/Participant Invited Speaker Keynote or Plenary Speaker Poster Presenter Session Chair Organizing Committee Member Beamtime
Estimated Cost of Travel *
Do you need assistance with?

Flights Hotel Rental Car All of the above None
List Preferred Hotel & Rental Car Agency w/ member rewards# if applicable
Preferred Flights (Airline Flight# w/Dates & Times)
Airport Departure
Airport Arrival
Foreign Trip Details
Citizenship *
Internationally enabled cell phone

Day Trips
Host Information *
Emergency Contact in U.S
After Hours Point of Contact *
Personal Time Lodging if applicable
Team Members
Will LBNL Equipment be traveling with you? *
Provide laptop DOE #
DOE Program Manager *
HIGH THREAT SECURITY OVERSEAS SEMINAR (HTSOS)

In response to evolving threats, the U.S. Department of State has increased required security training requirements to better educate and prepare travelers who are on foreign travel. This training is required for anyone traveling on behalf of LBNL.

The U.S. Department of State requires all travelers (Federal and Federal contractors) visiting any foreign country are to complete the HTSOS Training. (This personal security training requirement is a recommendation of the Accountability Review Board convened by the Secretary of the U.S.)
Foreign travel of less than 45 cumulative days in a calendar year requires completion of a 5-hour online course, see additional information in the HTSOS section below
This seminar is designed to provide participants with threat and situational awareness training against criminal and terrorist attacks while working in high threat regions. Participants will learn risk management, health management, surveillance detection, crime and personal protection, defensive driving, kidnapping prevention, minefield awareness and awareness of threats from explosives and countermeasures. It is an interactive e-Learning seminar available via the Internet, using a computer or mobile device.

8-module online course (estimated 5-hour duration)
No tuition fee for HTSOS
Training certificate is valid for 5 years (for most countries)

To successfully complete this course, the traveler must pass every exam (exam after each module) with a score of 80% or better.

To obtain login credentials, send an email to Debbie Warner at [email protected] with the traveler's name and email address. An email will be sent to the traveler with information on this training, followed by an additional email with the link from the DOE Portal for the traveler to begin this training.

Once the traveler has completed the HTSOS course, they are to provide a copy of the certificate documenting the course is completed to Debbie Warner @ [email protected] . At this time, the trip can then be submitted in the DOE system and a cable request can then be sent to the Embassy (Department of State). Once the cable is submitted for review and approvals, the copy of the certificate must be emailed to Department of State contacts for that country for their review process. Employees should carry a copy of their completion certificates with them on travel, as they may need to provide a copy upon request.
Division Director Approval
Date

Month Day Year
Should be Empty:

Hello,

[email protected]

Log out

Child pages

Travel

Travel Authorization Request (TAR)

Foreign Trip Details