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Overview

The Zoom Calendar Extension for Browsers is a useful tool to quickly add Zoom meeting information to a Google Calendar event.  

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Description

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The Berkeley Lab Google Calendar Chrome Extension adds two links the "Make it a Zoom Meeting" button to Google Calendar invites which have conference rooms assigned to the meetings:

  • Link to a Commons page which displays information about the conference room (Example: 50-Auditorium-CR)
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  • Link to the map of the building where the conference room is located (Example: Building 50 Auditorium)

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Installation (Chrome)

To use the Berkeley Lab Calendar extension:

and Zoom scheduler icon to the top right corner of your Chrome browser.

To download, configure, and use the plug-in correctly, follow these steps:

  • Go to zoom.lbl.gov
  • Click Downloads
  • Scroll down to Zoom Extension for Browsers

Install Zoom Extension for Browsers


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  • (this extension only works on the Chrome Browser)

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  • .

  • Click on Get from Chrome Web Store, you should see this page:
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  • Click on the Add to Chrome button on the right side of the page.

  • Close and restart Chrome Browser 
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Configure the Zoom Scheduler

  • Click the 3 dots icon in the upper right corner of your browser window next to your photo.








  • Scroll down and click "More Tools" then select "Extensions"











  • Find the Zoom Scheduler in the list of extensions and click the slider icon in the lower right corner to enable it.


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  • The Zoom Scheduler is now enabled. Click the Zoom icon in the upper right corner of your browser window.


  • Select "Sign In with Google" to authenticate using Google services.

  • Or choose "Sign in with SSO" and enter your Berkeley Lab email address.


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  • Now that you're logged in, click the Zoom scheduler icon again.

  • Click the gear icon in the upper right corner.


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  • Review your default settings in the Zoom Schedule Options window.

  • These settings will apply each time you click "Make it a Zoom Meeting"

  • Set the default calendar security settings using the 'Only authenticated users can join' option.

  • Important: Check the "Allow me to specify meeting options each time" box.

  • Click Save Changes

  • Close the browser window completely and restart Google Calendar.

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Using the Zoom Extension for Browsers


  • Open Google Calendar and click "Create" to schedule a new meeting.

  • You will now see the "Make it a Zoom Meeting" button

  • Important: Click "More options" in the lower left corner.

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  • From this page, click "Make it a Zoom Meeting" and your default schedule options will appear.

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  • Check the schedule options, set meeting options, establish security controls, designate alternative hosts, etc.

  • When you are finished, click continue. The Zoom invitation will populate in the description window.
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  • Now add your guests, room resource and any special instructions in the description and click the "Save" button. 

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Still Need Help?

Installation (Firefox)

This extension can also work with most recent versions of Firefox.

1. download the extension file from here. 

2. In Firefox, open the add-ons menu

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3. Under the "Gear" Icon, choose "Install from File"

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4. Find the file on your computer (probably in "Downloads") and select it.

5. You're done!

How to Use

To use the functionality of the Berkeley Lab Calendar extension, assign a conference room resource to a meeting.  The links will be visible to anyone with access to the invite and who have installed the extension.

 

 

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