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Table of Contents

Overview

The Zoom Calendar Extension for Browsers is a useful tool to quickly add the Zoom meeting information to a Google Calendar event. The extension has two components:

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Table of Contents

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Description

The Google Calendar Chrome Extension adds the "Make it a Zoom Meeting" button

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to Google Calendar

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The Google Calendar Chrome Extension adds the and Zoom scheduler icon to the top right corner of your Chrome browser window AND the "Make it a Zoom Meeting" button to Google Calendar.

To download, configure, and use the plug-in correctly, follow these steps:

Go to zoom.lbl.gov
Click Downloads
Scroll down to Zoom Extension for Browsers

Install Zoom Extension for Browsers
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Install the Chrome Browser (this extension only works on the Chrome Browser). Click on Get from Chrome Web Store, you should see this page:	Image Modified
Click on the Add to Chrome button on the right side of the page. Close and restart Chrome Browser	Image Modified

Configuring

Configure the Zoom Scheduler
Click the

Zoom

3 dots icon in the upper right corner of your browser window next to your photo.

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Scroll down and click "More Tools" then select "Extensions"
Find the Zoom Scheduler in the list of extensions and click the slider icon in the lower right corner to enable it.

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The Zoom Scheduler is now enabled. Click the Zoom icon in the upper right corner of your browser window.

Select

Choose "Sign in with SSO" and enter your Berkeley Lab email address.

Or select

"Sign In with Google" to authenticate using Google services. Or choose "Sign in with SSO" and enter your Berkeley Lab email address.	Image Modified
Now that you're logged in, click the Zoom scheduler icon again. Click the gear icon in the upper right corner.

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Review your default settings in

the

the Zoom Schedule Options window.
These settings will apply each time you click "Make it a Zoom Meeting"
Set the default calendar security settings using the 'Only authenticated users can join' option.
Important: Check the

box next to

"Allow me to specify meeting options each time" box.
Click Save Changes
Close the browser window completely and restart Google Calendar.

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Using the Zoom Extension

(Chrome)

for Browsers

Open Google Calendar and click "Create" to schedule a new meeting.
You will now see the "Make it a Zoom Meeting" button

.

Important: Click "More options" in the lower left corner.	Image Modified
From this page,

you can

click "Make it a Zoom Meeting" and your default

scheduling

schedule options will appear.	Image Modified
Check the schedule options, set meeting options, establish security controls, designate alternative hosts, etc. When you are finished, click continue. The Zoom invitation will populate in the description window.	Image Modified
Now add your guests, room resource and any special instructions in the description and click the "Save" button.	Image Modified