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Table of Contents

Overview

The Zoom Calendar Extension for Browsers is a useful tool to quickly add a Zoom component meeting information to meetings in a Google Calendar .  The extension has two components 1) Zoom scheduler icon in browser window 2) Make it a Zoom Meeting button in google calendar. It's important to remember that your scheduling options are stored in the Zoom scheduler icon. It should work like a charm, as long as you follow the steps above and select "Allow me to specify each time." event.  

Table of Contents

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Description

The Google Calendar Chrome Extension adds the "Make it a Zoom Meeting" button to Google Calendar and a Zoom scheduler icon in to the top right corner of your Chrome browser. This tool is helpful when adding a Zoom meeting to a calendar invite. To download the plug in

To download, configure, and use the plug-in correctly, follow these steps:

  • Go to Zoomzoom.LBLlbl.gov
  • Click Downloads
  • Scroll down to Zoom Extension for Browsers
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Install Zoom Extension for Browsers

To use the Berkeley Lab Calendar extension:


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  • Install the Chrome Browser (this extension only works on the Chrome Browser).

  • Click on Get from Chrome Web Store, you should see this page:
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  • Click on the Add to Chrome button on the right side of the page.

  • Close and restart Chrome Browser 
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Configure the Zoom Scheduler

  • Click the 3 dots icon in the upper right corner of your browser window next to your photo.








  • Scroll down and click "More Tools" then select "Extensions"











  • Find the Zoom Scheduler in the list of extensions and click the slider icon in the lower right corner to enable it.


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  • The Zoom Scheduler is now enabled.

Configuring the Zoom Scheduler

  • Click the Zoom icon in the upper right corner of your browser window.

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  • Select "Sign In with Google"
and enter your Berkeley Lab credentials.If this doesn't work, try
  • to authenticate using Google services.

  • Or choose "Sign in with SSO" and enter your Berkeley Lab email address.
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  • Now that you're logged in, click the Zoom scheduler icon again.

  • Click the gear icon in the upper right corner.


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This will reveal
  • Review your default settings in the Zoom Schedule Options window.

  • These settings will apply each time you click "Make it a Zoom Meeting"

  • Set the default calendar security settings using the 'Only authenticated users can join' option.

  • Important:
Review your defaults and select
  • Check the "Allow me to specify meeting options each time" box.

  • Click Save Changes

  • Close the browser window completely and restart Google Calendar.

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Using the Zoom Extension

(Chrome) 

for Browsers


  • Open Google Calendar and click "Create" to schedule a new meeting.

  • You will now see the "Make it a Zoom Meeting" button
.


  • Important: Click "More options" in the lower left corner.
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  • From this page,
you can
  • click "Make it a Zoom Meeting" and your default
scheduling
  • schedule options will appear.
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  • Check the schedule options, set meeting options, establish security controls, designate alternative hosts, etc.

  • When you are finished, click continue. The Zoom invitation will populate in the description window.
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  • Now add your guests, room resource and any special instructions in the description and click the "Save" button. 
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Still Need Help?

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  • Chrome Extension
  • Click the blue icon in the lower right corner of this page to start a chat with IT Help Desk

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  • .